Institutions requiring electronic thesis/dissertation submissions
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please change when you update! last updated - Aug 31 2016.
Is electronic submission required for Master's-level work?Since...Master's level work In Proquest/UMI?Master's level work In local IR?Allow deposit of supplemental material for Master's level work?Fee for deposit for Master's level work?Is electronic submission required for Doctoral-level work?Since...Doctoral level work in Proquest/UMI?Doctoral level work in local IR?Allow deposit of supplemental material for doctoral level work?Fee for deposit for doctoral level work?Any exceptions?Embargoes?Approval of embargo required?Permitted embargo lengthsCampus access only option?Open Access Ultimately Required (after embargo period is ended)System used for deposit?ETDs available at
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University of Northern British Columbia(will be)2013 is the goaly(will be)(will be)(will be)(will be)nat student requesty - Dean of GS1-2yearsn
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Brandeis UniversityYNYYYNNProQuest/UMI and DSpace
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University of California, Santa BarbaraNY2005YNNYY2 years, can be extended with exceptionsNProQuest
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University of Cincinnatiy2008ynyyncase by caseyy by Graduate Schoolmaximum 5 yearsnsite built by UC Graduate School
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University of Missouri - St. Louisy2008nynynMaster's students may "archive" only in the electronic system and turn in paperyn5 yearsnHomegrown and Proquest/UMI for dissertations; Homegrown for theses.
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Worcester Polytechnic Institutey2006nny2006nnat student/advisor requesty, from Dean of Grad Studies5 yearsY -Restricted for one year, can be extended, then moved to Open Access.Voyager catalog and internal system
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California Polytechnicy2010Nyn/an/an/aupon special request to AAVP for ResearchYY, by advisor1 Yr, 2 year, can be extended by special requestN
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California State University Bakersfieldy2008Nyn/an/an/aNNn/aNLibrary Catalog
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Mount Sinai School of Mediciney2009yn/ay2009yn/annn/an/anProQuest ETD Admin
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Northwestern Universityny2007yn/aynmultiple, although we are going to change thisProQuest/UMI
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Ohio Universityn2001yOhioLINKn2001yOhioLINKon case-by-case basisyn2 yearsnProQuest and OhioLINK
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University of Nebraska-Lincolny2009nyy2005yoptionalPhD Creative Writing if under contractyn5 yrs, extendablenProQuest: PhDs DigitalCommons: Masters
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Claremont Graduate UniversityN, but availableY, if submittedsomeYNone for electronic manuscripts; $95 for paperNo; paper option still availableYsomeYNone for electronic manuscripts; $95 for paperYN3 years, but student may request additional time through UMI/ProquestNProQuest ETD
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American UniversityYYYYNYFall 2011yyYNIn special circumstances, requires approval from ProvostyY--Dean's approval for permanent embargo; otherwise requires committee chair approval6 mo, 1 yr, 2 yr., permanentYNProQuest/UMI
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Arizona State UniversityYSpring 2010YYYSpring 2010YYNYYVariableNProQuest/UMI
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Ashland UniversityNNNYYYNspecial requestYYUp to 1 yearNOhioLINK to ProQuest/UMI
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Baylor Universityyfall 2005optionalyynyfall 2005yyynnynchanged in spring 2013 to 2 yr, 5 yr, can be extended; 1 yr, 2 yr, can be extendedearly on, but not nowyDSpace
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Boise State UniversityySpring 2009optionalyynyfall 2014optionalyynspecial requestyy2 yearsyesYesScholarWorkshttp://scholarworks.boisestate.edu/td/
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Boston University Graduate School of Arts and SciencesYSpring 2013YYY$25YYYY$115NYY6mo, 1yr, 2yr, can specially request up to 5yr, plus extensions as neededNProQuest/UMI
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Boston University School of TheologyY2009NYY2009NYNYN6 months, 1 yearNEmail or in person; digital collections librarian deposits into IR (DSpace)
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Brigham Young UniversityY2009NYYNYYYYNNYY, by dean if secured for patent1 yr, and unlimited for patent and creative worksNYDigital Commons for local IR, Proquest ETD admin for doctoralhttp://scholarsarchive.byu.edu/etd/
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California Institute of Technology (Caltech)y (CS dept. only)2002. Back years being addedNYYNY2002 (voluntary from 2001)YYYNNYN (but yes if +2 yrs)1 yr, can be extendedYYEPrints
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California State University San Marcos, last updated Feb. 27, 2017YFall 2011NYY$25 (down from $65)Y2011YYY$25 (down from $65)Biotechnology program does not require full text of capstone project.YY, by advisor1 year or 3 year, renewable.YY but embargo renewals allowedDSpace, migrating to Hyrax Summer of 2017http://csusm-dspace.calstate.edu/
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City University of New York Graduate CenterySpring 2014NYYNYYYYN YN6-mo, 1-yr, 2-yrNY but embargo renewals allowedDigital Commons for local IR, ProQuest ETD for doctoral onlyhttp://academicworks.cuny.edu/gc_etds_all/
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Clemson UniversityyFall 2008YYYNYYYYNrare special circumstancesYY, by dean with agreement of advisor6, 12, 24 months, are reviewing policy to allow permanent embargoesNY, but this is under reviewProQuest/UMI, also under review
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College of William & MaryYSpring 2015YYYNYSpring 2015YYYNNyonly in arts & sciences; schools w/max of 2 yrs no approval6, 12, 24 mo for all; longer up to 12 yrs in arts & sciences depts.nY ProQuest/UMIhttp://publish.wm.edu/etd
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Columbia UniversityYSpring 2011YYY2011YYNYN1 yr, 2 yrNProQuest ETD Admin
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Duke UniversityyPh.D. since 2009 & MS since 2010yyynyyyynnyy6 mo, 1 yr, 2 yrsnyProQuest/UMI
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Duquesne UniversityyJuly 2003yyy2003yyupon special request to AAVP for Researchyn6 mo., 1 yr, 2 yr; can specially request extensionpreviously, but not any moreProQuest ETD Administrator; CONTENTdm for local IR
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East Carolina Universityy2010yyYN.y2010yyYNpatent pendingyno6 mo., 1 yr, 2 yr; can be extendedyProQuest ETD admin; FTP to library for uploading in IR
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Eastern Kentucky Universityy2010yyyno local fees. only Proquest fees.yyyyno local fees. only Proquest fees.yes. case-by-case.yn6 mo, 1 yr, 2 yry, for senior honors thesesProQuest ETD admin; FTP to library for uploading in IR
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Eastern Michigan Universityy2007yyyno local fees. only Proquest fees.yyyyno local fees. only Proquest fees.yn1 yr., 2 yr.y, for a limited time (1 year or 2 year)Yes
ProQuest ETD admin; FTP to library for uploading in IR
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Emory Universityy2007 pilot depts; 2008 req'dnyyyypatent pendingyn6 mo., 1 yr., 2 yr., 6 yr.n
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Florida International Universityy 2011optional for dissertationsy (since 2008)ynYoptional for dissertationsyyno yn6 month, 1 year, 2 years (can be extended), permanent embargo requiring associate dean approvalnyDigitalCommons
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George Mason UniversityYSpring 2013NYYNYYYYno local fees. only ProQuest fee, if student opts for Open Access.YYes, from both their Committee Chair and the Graduate Associate Dean of their College or SchoolIR: 6 months / 1 yr / 5 yrs; PQ: 6 months / 1 yr / 2 yrs. Can also request 5-yr embargo for PQ, but we do that manually.NYes, but they can renew their embargo (with permission from the Graduate Associate Dean of their College or School)ProQuest ETD Admin; DSpace for IR
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George Washington Universityyyyyyyyfor embargos greater than 2 years6 months, 1 year or 2 years
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Georgia Institute of Technologyy2005nyy2005yyyy (1 year embargo requires approval from Dean of Graduate School)1 year, can be renewed oncenstudents deposit in ETD database from Virginia Tech; content migrated to DSpace after graduation
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Georgia State UniversityY2012NYYNYNYYNNYAcademic advisor approval required1 year, renewableYes.  "Closed" ETDs option, but only with academic advisor approvalNBepress Digital Commons
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Iowa State University yFall 2006yyyyFall 2006 (with plans to eventually load digitized dissertations back to 1916 and make available in the IR)yyynyStudent can choose partial embargo w/o approval. (ProQuest still publishes Author, Title, abstract). For full embargo professor must approve.6 mo, 1 yr, 2 yrnYProQuest ETD Admin
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Kansas State Universityy2007nyy$100 for deposit in local IRy2006yyy$100 for deposit in local IRnyy Request for embargo must be approved by Grad Schoolvaries. Typcially not more than a yearnyStudents deposit in local DSpace IR and to ProQuesthttp://krex.ksu.edu
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Louisiana State Universityy2002nyy2002nyMFA/Creative Writingyy2 years with possibility of renewal at end; onus is on author to request extensionyes for limited time
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Louisiana State Universityy (via e-submission or digitization)optional 2001-2004, req since 2005n (no full text; metadata only)yy (via e-submission or digitization)optional 2001-2004, req since 2005n (no full text; metadata only)yny (temporary only; for patent discovery or safety/security issues)y (by Dean, VP for Research, or Technology Licensing Office)standard = 3 mos.; more for complex casesnDSpace
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Marshall Universityy2001yyyyyNoneat student requestOnly for extended embargoes2 yearsYes-during embargo periods if requested
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McGill University, Montreal, QCy2009 (voluntary before that)n (as of June 2013)yyn y2009 (voluntary before that)n (as of June 2013yyn nrare - only for patent issuesy (Grad Studies Office)6 mos.ny homegrown Banner--Digitool crosswalk
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Miami University, Oxford Ohioy2002optionalyyn/ay2002Optionalyyn/anyy, major professor1-5 years and can be extended in very special circumstancesnyOhioLINK with ProQuest Optionhttps://etd.ohiolink.edu/pg_1?0
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Mississippi State Universityy2007yyy2007yynymajor professor1 yr can renewyETD-db (working towards DSPACE), UMI
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Montana State Universityy2003NyynY2003Yyynnat student requesty from committee1 yearnyProQuest/UMI for doctoral and DSpacehttp://scholarworks.montana.edu/xmlui/handle/1/733
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North Carolina State Universityy2002optionalyy2002yynoyy (1 year embargo requires approval from Dean of Graduate School)3 months, 1 yearnnhomegrown submission workflow with DSpace storage
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Northeastern Universityy2008yyynyyyynnyn6 months, 1 year, 2 yearsnyProQuest
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Oregon State UniversityY2006NYYNY2006optionalYYNNYY1, 5 yearsall embargoes are campus access onlyYDSpace
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Penn State UniversityY2008YYYYYNyBy Grad School2 years upon request; may be renewed, but not indefinitely.YesETD-db, UMI
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Rice UniversityY2012YYYYYYYNYY1 year with the possibility of a 1 year renewal for "very unusual circumstances." Student and advisor must initiate the renewal request.NYVireo (running in cloud), SWORD push to DSpace IR
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Rutgers Universityy except MFA2007nyYNyoptional 2007-all schools req'd 2010y except optional for one graduate schoolyYNo local fees; only ProQuest fee, if graduate school requires PQ depositMFAyy if more than 2 years6 mos/1 year/2 year;can be extendednYOpenETD
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Sam Houston State UniversityY2016NYYNY2016YYYNY - permanently embargoed materials are not required to publish electronically
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Simon Fraser UniversityY2006yyynyyyyno No PQ submissions sent since end of 2013yy1 year with possibility of renewalnyhttp://summit.sfu.ca/
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Southern Baptist Theological Seminaryy2011yyy2011yyNoneyNo6months/1year/2yaernProquest/UMI then imported into Dspace
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St. Cloud State UniversityY2014NYYNYNYYYCreative works upon special request to Grad SchoolY Y, by Grad School1 year with possibility of 1 year renewalNYDigital Commonshttp://repository.stcloudstate.edu/grad_etds/
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Stony Brook UniversityY2007YYY2007YYOnly upon special request of Graduate School.YN6 months,1 yr., 2yr. and permanent (special authorization only).Library only access to embargoes until they are released. Open access to all works after release.ProQuest/UMI and DSpace
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Temple UniversityYoptional 2009, mandatory 2010YYY2008YYnoneYY1 year, can be extendedNoProQuest/UMI then imported into CONTENTdm
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Texas Christian Universityy2006yyy2006yynyn2 yearsnETD-db, UMI
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Texas State UniversityY2015NYYNY2013YYYNMFA Creative writing is not deposited in IRYY1, 2, or by special requestNVireo (from Texas Digital Library)https://digital.library.txstate.edu/
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University of Alabama (Tuscaloosa)yFall 2009yyyFall 2009yyy6 months, 1 year, or 2 yearsnProQuest/UMI
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University of Alabama at BirminghamyFall 2010yyyFall 2006yynyn6 months, 1 year, or 2 yearsnProQuest / Dspace
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University of Albertann (as of 2014)ystarting tonnn (as of 2014)ystarting toyy1 year, renewable under extenuating circumstancesnyfedora-based local systemhttps://era.library.ualberta.ca
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University of ArizonaY (might have exceptions)2005YYY2005YYYYN6 month, 1, 2, or IndefiniteNDSpace
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University of British Columbia (Canada)yOctober 2007noyyes as of Jan. 2013noyOctober 2007noyyes as of Jan. 2013noMFA Creative Writing, Film - for nowyy6 months, renewable to 1 yearnoyesDSpacehttp://circle.ubc.ca/
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University of California, Los Angeles (UCLA)YAs of March 13, 2012, UCLA's Graduate Division only accepts electronic filing of theses and disserations. YYnoYYYNoif the student chooses6 months, 1 year, or 2 yearsProquest, eScholarshiphttp://escholarship.org/
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University of California, San DiegoYOctober 2012YYYYYYYYYNYY1 year, 2 years, and 10 years (Literature MFAs)NYCDL eScholarship (open access) / ProQuest
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University of Central FloridaYFall 2004NYYNYFall 2004NYYNNYby faculty adviser6 months patent and 1, 3, 5 year campus-only restrictionsYYSystem built by UCF College of Graduate Studies
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University of Edinburghy (MPhil)2005yy2005yy (opt out for access)yn1 YearnDspace (ERA)
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University of Florida y-thesis studentsprogram began in 1999--ETD submission was mandated for fall 2001 class and beyondnyy$12.80 (library processing fee)yy--although they can opt out and send only their abstracts to UMI/ProQuestyy$12.80 library processing fee + $25 PQ Traditional Publishing Fee Can opt out and send only their abstracts to UMI/ProQuestyy6m, 1y, 2yynPreviously hosted by FCLA--this has transitioned to UFhttp://www.uflib.ufl.edu/etd.html
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University of IdahoY2013YYY$0YYYY$0None yet, but students can petitionYY6m, 1y, 2y, Xyears with approval (creative writing MFA have special approval for 20 year embargos)NYETD Admin (proquest)https://vivo.nkn.uidaho.edu/vivo/etd
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University of Illinois at Urbana-Champaigny2010nyy$15y2010yyy$25 + $25 for PQ feenoYesno 2 years with possibility of renewal at end; onus is on author to request extensiony (indefinite by petition only); 2 yr option as well. In these cases, thesis or dissertation may be requested through ILB.YesDeposited via Vireo (from Texas Digital Library) and then moved into DSpace for accesshttps://www.ideals.illinois.edu/handle/2142/5131
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University of Iowayes (except MFAs)fall 2009nyyyfall 2009yyyy (MFAs can be print)y (if requested)approval by Grad College (see http://www.grad.uiowa.edu/sites/default/files/thesismanual_4.pdf)flexible; generally 1-3 yrsy (not actually offered but solution when student didn't understand OA policy and neglected to request embargo)y (with possible exception of some made campus only)ProQuest/UMI (xml files converted for Digital Commons upload)
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University of Kansasy2008yyynyyyynny (if requested)y; approval from School or College graduate administrator6 months, 1 year, 2 years, renewable upon student's request. Creative Writing MFA/PhD may also request permanent embargonyProQuest/UMIhttp://kuscholarworks.ku.edu/handle/1808/1260
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University of KentuckyyJuly 2012nyy$14yJuly 2012yyy$74 ($14 + $60 for ProQuest fee)nyn6 months, 1 year, or 2 years; embargo renewable upon student's requestny (unless embargo is renewed again upon student's request)Digital Commonshttp://uknowledge.uky.edu/gradschool/
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University of Manitoba (Canada)yApril 2010yyyApril 2010yyyy, from Dean of Grad Studies1 yr, exceptions made for shorter embargoesnDSpace
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University of Marylandy2003yyy$40y2003yyy$40noyy1-year or 6-yearsnoyProQuest/UMI http://hdl.handle.net/1903/3
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University of MiamiYNYNYYYNNYBePress Digital Commons
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University of Missouri - Kansas Cityyfall 2010yyysince fall 2010yynoyyflexible; generally 1 yearyProQuest/UMI and DSpace
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University of Nevada, Las Vegasyspring 2009yyynyspring 2009yyynnyy1,3,5,7 years-all require grad dean approvalnyDigitalCommons and Proquesthttp://digitalscholarship.unlv.edu/thesesdissertations/
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University of New Orleansy2006nyynyyyynMFA film - text component only deposited; physical copy of film kept in libraryyy- major professor1, 3, 5 years or longer by special requesty - for one year only, then open accessyBepress Digital Commonshttp://scholarworks.uno.edu/td
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University of North Carolina at Greensboroy2006yyyy2006yyynoneat student/advisor requestapproval of supervisor and Dean of GS6mo; 1yr; 2yrsn
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University of North Texas, Dentony1999yyyyy1999yyyyMFA documentary filmyy5 yrs, one time 2-yr extentiony (UNT community only access to embargoes until they are released or changed to open access).Locally developed system.
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University of Notre Dameyoptional since 2002; required summer 2011nyyyynyn2 yrs; policy under reviewy
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University of Oklahomay1/1/2016nyynyAugust 13, 2013nyynnot yetyyvaries from 0-3 yearsnyDSpacehttps://shareok.org/
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University of OregonyWinter 2011yyyWinter 2011yyMFA- Creative Writingyn6 months, 1 year, or 2 yearsnProQuest/UMI
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University of Ottawa (Canada)y2011y (until 2014. After 2014 optional for students)yy ny2011y (until 2014. After 2014 optional for students)yynnyy6 mos, 1, 2, 5 yrsnyDSpacehttp://www.ruor.uottawa.ca/handle/10393/242
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University of South FloridayFall 2005y (as of Fall 2010)yy (as of Fall 2013)yFall 2005yyy (as of Fall 2013)nif the student choosesOnly by student's committee - major professor and by the Graduate School1 year, no exceptionsnProQuest, WebLuis (for internal USF access) Digital Commons(Fall 2013)
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University of Southern Mississippi - Graduate SchoolY2012 (Aquila, Digital Commons)y (as of Fall 2015)yyn - unless they want the copyrightyyyyy & n - doctoral candidates pay a fee for the copyright automatically; masters candidates may choose to - copyright obtained through ProQuestny if requestedy (if extended period is desired the reviewer will obtain approval from Dean of GS)6 months, 1 year, 2 years, indefinate, dark archive if FERPA holdtotally accessible if no embargoyin review stage - Digital Commons (Aquila) only - then both ProQuest & Aquila when finalAquila (digital commons) and ProQuest
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University of Tennessee Health Science Centery (as of 9/2008)yy (as of Fall 2010)y (Masters as well)May 2008 (was optional prior beginning May 1998 - first ETD)y (Masters as well)yy (as of Fall 2010)nyy (Dean of GS and mentor)6 mos., 1, 2yrs, if more is needed student must request at the end of 2 yrs, and ask ProQuest as welln (We did this prior to sending to ProQuest, but since ProQuest we stopped campus only policy)yProQuest, Blackboard campus ETD site, Library backup, UT Knoxville backup.
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University of Tennessee KnoxvilleyFall 2007nyyFall 2007nynyy (Dean of GS and advisor)12 months, with one additional 12 month period available with additional appealnDigital Commons
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University of TorontoYSept. 2009YYY$43.86 (Canadian)YYYY$20 (Canadian)YY (with approval by the chair of the student's graduate unit)1 or 2 yearsnYProquest ETD Admin, then ingested into DSpacehttps://tspace.library.utoronto.ca/handle/1807/9944
https://tspace.library.utoronto.ca/handle/1807/32090
ProQuest
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University of UtahyApril 2010yyyApril 2010yynyyCampus libraries access only optionProQuest/UMI
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University of Victoria, CanadaYMay 2011optional prior to May 2011, since May 2011 mandatoryYYNYMay 2011YYYNMFA - Creative Writing embargoed forever.Yapproval of supervisor and Dean of GS1 year, can be extended; forever (very few, special permission required)YYDSpace
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University of VirginiaySpring 2014optionalyynyoptionalyynLaw PhDs not yet required in IRyn6 mos, 1, 2, 5 years: on campus access only for all but Engineering. Engineering is dark embargo.yyFedoralibra.virginia.edu
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University of Washingtony3/17/2012yyynyyyynNoneyYes1 year no access, + 1, 2, and 5 year UW only. Extensions possible.yyDSpace
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University of Waterloo, CanadayOctober 2006nyynyOctober 2006nyynnyonly for longer than 4 months4 months, 1 year with permission, extension possiblenyDSpacehttps://uwspace.uwaterloo.ca/handle/10012/6
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University of Western Ontario, CanadaY2011YN/AYAugust 2010YYYN/AYYOnly for embargoes longer than 2 years2 years, can be extended with exceptionsNYDigital Commons
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