Institutions requiring electronic thesis/dissertation submissions
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please change when you update! last updated Sept 2015 (reverted from March 2015).
Is electronic submission required for Master's-level work?Since...Master's level work In Proquest/UMI?Master's level work In local IR?Allow deposit of supplemental material for Master's level work?Fee for deposit for Master's level work?Is electronic submission required for Doctoral-level work?Doctoral level work in Proquest/UMI?Doctoral level work in local IR?Allow deposit of supplemental material for doctoral level work?Fee for deposit for doctoral level work?Any exceptions?Embargoes?Approval of embargo required?Permitted embargo lengthsCampus access only option?Open Access Ultimately Required (after embargo period is ended)System used for deposit?Maintain Print Copy?ETDs available at
American UniversityYYYYNYyyYNIn special circumstances, requires approval from ProvostyY--Dean's approval for permanent embargo; otherwise requires committee chair approval6 mo, 1 yr, 2 yr., permanentYNProQuest/UMIN
Arizona State UniversityYSpring 2010YYYYYNYYVariableNProQuest/UMI
Ashland UniversityNNNYYYNspecial requestYYUp to 1 yearNOhioLINK to ProQuest/UMIY
Baylor Universityyfall 2005optionalyynyyyynnynchanged in spring 2013 to 2 yr, 5 yr, can be extended; 1 yr, 2 yr, can be extendedearly on, but not nowyDSpacen for the library; some departments print and bind
Boise State UniversityySpring 2009optionalyyoptionalyspecial requestyy2 yearsyesScholarWorksy
Boston University Graduate School of Arts and SciencesYSpring 2013YYY$25YYYY$115NYY6mo, 1yr, 2yr, can specially request up to 5yr, plus extensions as neededNProQuest/UMIN
Boston University School of TheologyY2009NYYNYNYN6 months, 1 yearNEmail or in person; digital collections librarian deposits into IR (DSpace)
Brandeis UniversityYjjjNYYYNNProQuest/UMI and DSpace
Brigham Young UniversityY2009NYNNYYYNNNYY, by dean if secured for patent1 yr, and unlimited for patent and creative worksNYesContentdm for local IR, Proquest ETD admin for doctoralY, but only in special Collections
California Institute of Technology (Caltech)y (CS dept. only)2002. Back years being addedNYYNYYYYNNYN (but yes if +2 yrs)1 yr, can be extendedYYEPrintsY, but for archival purposes only
California Polytechnicy2010Nyn/an/an/aupon special request to AAVP for ResearchYY, by advisor1 Yr, 2 year, can be extended by special requestNN
California State University Bakersfieldy2008Nyn/an/an/aNNn/aNLibrary CatalogN
California State University San MarcosYFall 2011NYYYYCollege of Business Administration does not require ETD submissionYY, by advisor1 year or 3 yearNDSpaceN
City University of New York Graduate CenterySpring 2014YYYNYYYYNbinding chargeYN6-mo, 1-yr, 2-yrNY but embargo renewals allowedProQuest ETD, under reviewY
Claremont Graduate UniversityN, but availableY, if submittedsomeYNone for electronic manuscripts; $95 for paperNo; paper option still availableYsomeYNone for electronic manuscripts; $95 for paperYN3 years, but student may request additional time through UMI/ProquestNProQuest ETDN, unless paper manuscript submitted
Clemson UniversityyFall 2008YYYNYYYYNrare special circumstancesYY, by dean with agreement of advisor6, 12, 24 months, are reviewing policy to allow permanent embargoesNY, but this is under reviewProQuest/UMI, also under reviewNot required by us, but some departments choose to require it
Columbia UniversityYSpring 2011YYYYYNYN1 yr, 2 yrNProQuest ETD AdminN
Duke UniversityyPh.D. since 2009 & MS since 2010yyynyyyynnyy6 mo, 1 yr, 2 yrsnyProQuest/UMIn
Duquesne UniversityyJuly 2003yyyyyupon special request to AAVP for Researchyn6 mo., 1 yr, 2 yr; can specially request extensionpreviously, but not any moreProQuest ETD Administrator; CONTENTdm for local IR
East Carolina Universityy2010yyYN.yyyYNpatent pendingyno6 mo., 1 yr, 2 yr; can be extendedyProQuest ETD admin; FTP to library for uploading in IR
Eastern Kentucky Universityy2010yyyno local fees. only Proquest fees.yyyyno local fees. only Proquest fees.yes. case-by-case.yn6 mo, 1 yr, 2 yry, for senior honors thesesProQuest ETD admin; FTP to library for uploading in IRn
Eastern Michigan Universityy2007yyyno local fees. only Proquest fees.yyyyno local fees. only Proquest fees.yn1 yr., 2 yr.y, for a limited time (1 year or 2 year)Yes
ProQuest ETD admin; FTP to library for uploading in IR
Emory Universityy2007 pilot depts; 2008 req'dnyyyypatent pendingyn6 mo., 1 yr., 2 yr., 6 yr.nn
Florida International Universityy 2011optional for dissertationsy (since 2008)ynYoptional for dissertationsyyno yn6 month, 1 year, 2 years (can be extended), permanent embargo requiring associate dean approvalnyDigitalCommonsn
George Mason UniversityYSpring 2013NYYNYYYYno local fees. only ProQuest fee, if student opts for Open Access.YYes, from both their Committee Chair and the Graduate Associate Dean of their College or SchoolIR: 6 months / 1 yr / 5 yrs; PQ: 6 months / 1 yr / 2 yrs. Can also request 5-yr embargo for PQ, but we do that manually.NYes, but they can renew their embargo (with permission from the Graduate Associate Dean of their College or School)ProQuest ETD Admin; DSpace for IRN
George Washington Universityyyyyyyyfor embargos greater than 2 years6 months, 1 year or 2 yearsn (except for GWU Law School
Georgia Institute of Technologyy2005nyyyyyy (1 year embargo requires approval from Dean of Graduate School)1 year, can be renewed oncenstudents deposit in ETD database from Virginia Tech; content migrated to DSpace after graduation
Georgia State UniversityY2012NYYNYNYYNNYAcademic advisor approval required1 year, renewableYes.  "Closed" ETDs option, but only with academic advisor approvalNBepress Digital CommonsN
Indiana University Bloomingtonno electronic submission nonly one dept.electronic submission is optionaly if submitted electronicallyy only with student permissionyn6 mo, 1yr, and 2yrsnProQuest ETD Admin for dissertations/repository for theses
Iowa State University yFall 2006yyyyyyynyStudent can choose partial embargo w/o approval. (ProQuest still publishes Author, Title, abstract). For full embargo professor must approve.6 mo, 1 yr, 2 yrnProQuest ETD Adminn
Kansas State Universityy2007nyy$100 for deposit in local IRyyyy$100 for deposit in local IRnyy Request for embargo must be approved by Grad Schoolvaries. Typcially not more than a yearnyStudents deposit in local DSpace IR and to ProQuestn
Keck Graduate Institute
Louisiana State Universityy2002nyynyMFA/Creative Writingyy2 years with possibility of renewal at end; onus is on author to request extensionyes for limited time
Louisiana State Universityy (via e-submission or digitization)optional 2001-2004, req since 2005n (no full text; metadata only)yy (via e-submission or digitization)n (no full text; metadata only)yny (temporary only; for patent discovery or safety/security issues)y (by Dean, VP for Research, or Technology Licensing Office)standard = 3 mos.; more for complex casesnDSpace
Marshall Universityy2001yyyyyNoneat student requestOnly for extended embargoes2 yearsYes-during embargo periods if requested
McGill University, Montreal, QCy2009 (voluntary before that)n (as of June 2013)yyn (as of June 2013ynrare - only for patent issuesy (Grad Studies Office)6 mos.nhomegrown Banner--Digitool crosswalkno, since 2011.
Miami University, Oxford Ohioy2002optionalyn/ayOptionalyyn/anyy, major professor1-5 yearsnyOhioLINK with ProQuest OptionNo. However, individual depts may request a copy from the student
Mississippi State Universityy2007yyyyynymajor professor1 yr can renewyETD-db, UMI
Montana State Universityy2003NyYYyyes if student choosesy from committee1 yearnProQuest/UMI for doctoral and homegrown library system for all
Mount Sinai School of Mediciney2009yn/ayyn/annn/an/anProQuest ETD Admin
North Carolina State Universityy2002optionalyyyynoyy (1 year embargo requires approval from Dean of Graduate School)3 months, 1 yearnnhomegrown submission workflow with DSpace storagen
Northeastern Universityy2008yyynyyyynnyn6 months, 1 year, 2 yearsnyProQuestn
Northwestern Universitynyyn/aynmultiple, although we are going to change thisProQuest/UMI
Ohio State Universityyyyy - Dean of Graduate School1, 3, 5 yearsnOhioLINK and ProQuest
Ohio Universityn2001yOhioLINKnyOhioLINKon case-by-case basisyn2 yearsnProQuest and OhioLINKNo
Oregon State UniversityY2006NYYYYYY (Proquest)nYY1, 5 yearsall embargoes are campus access onlyDSpaceY, unbound in archival envelope, shelved in remote storage
Penn State UniversityY2008YYYYYNyBy Grad School2 years upon request; may be renewed, but not indefinitely.YesETD-db, UMIN
Rice UniversityY2012YYYYYYYNYY1 year with the possibility of a 1 year renewal for "very unusual circumstances." Student and advisor must initiate the renewal request.NYVireo (running in cloud), SWORD push to DSpace IRN
Rutgers Universityy except MFA2007nyYNyy except optional for one graduate schoolyYNo local fees; only ProQuest fee, if graduate school requires PQ depositMFAyy if more than 2 years6 mos/1 year/2 year;can be extendednYOpenETDno for ETDs
Southern Baptist Theological Seminaryy2011yyyyyNoneyNo6months/1year/2yaernProquest/UMI then imported into DspaceYes, one physical copy
Southern Illinois University Carbondaley2005yyyYesno 6 mo; 1 yr; 2 yryesProQuest/UMIYes. Library keeps for archival/special collection
Stony Brook UniversityY2007YYYYYOnly upon special request of Graduate School.YN6 months,1 yr., 2yr. and permanent (special authorization only).Library only access to embargoes until they are released. Open access to all works after release.ProQuest/UMI and DSpace
Temple UniversityYoptional 2009, mandatory 2010YYYYYnoneYY1 year, can be extendedNoProQuest/UMI then imported into CONTENTdm
Texas A&M UniversityY2004 (optional in 2002 and 2003)NoYesYesYes
$110 Master's
$170 Doctoral

Students can opt out of ProQuest submission upon request (with student, advisor, and dept head approval) though this option is not explicitly advertised to studentsYesY (advisor approval)2 year Journal Hold, Indefinite for Patent HoldsNoYesVireo (from Texas Digital Library)No
Texas Christian Universityy2006yyyyynyn2 yearsnETD-db, UMI
Texas State UniversityN2003NYYNYYYYNYY1, 2, or by special requestNVireo (from Texas Digital Library)Yes
The College at Brockport, State University of New YorkNnyynn/anot at this timenot at this timeDigital Commonsdepends on department
University of Alabama (Tuscaloosa)yFall 2009yyyyyy6 months, 1 year, or 2 yearsnProQuest/UMI
University of Alabama at BirminghamyFall 2010yyyyynyn6 months, 1 year, or 2 yearsnProQuest / Dspace
University of Albertanyystarting to44.10nyystarting to44.10yy1 year, renewable under extenuating circumstancesnyfedora-based local systemy (when student submits print version
University of ArizonaY (might have exceptions)2005YYYYYYYN6 month, 1, 2, or IndefiniteNDSpace
University of British Columbia (Canada)yOctober 2007noyyes as of Jan. 2013noynoyyes as of Jan. 2013noMFA Creative Writing, Film - for nowyy6 months, renewable to 1 yearnoyesDSpaceno
University of California, San DiegoYOctober 2012YYYYYYYYYNYY1 year, 2 years, and 10 years (Literature MFAs)NYCDL eScholarship (open access) / ProQuestN
University of California, Santa BarbaraNYYNNYY2 years, can be extended with exceptionsNProQuest
University of Central FloridaYFall 2004NYNYNYNNYby faculty adviser6 months patent and 1, 3, 5 year campus-only restrictionsYYSystem built by UCF College of Graduate StudiesN
University of Central Oklahomay2008ynnaif the student choosesnProQuest/UMI
University of Cincinnatiy2008ynyyncase by caseyy by Graduate Schoolmaximum 5 yearsnsite built by UC Graduate Schooln
University of Connecticut Health Centeroptional-MPH, MDent, MMD2006nyDigitalCommons
University of Connecticut, StorrsY10/27/2010NYsoonYN6 months, 1 yearYBePress (DigitalCommons)
University of Edinburghy (MPhil)2005yyyy (opt out for access)yn1 YearnDspace (ERA)
University of Florida y-thesis studentsprogram began in 1999--ETD submission was mandated for fall 2001 class and beyondnyy$12.80 (library processing fee)yy--although they can opt out and send only their abstracts to UMI/ProQuestyy$12.80 library processing fee + $25 PQ Traditional Publishing Fee Can opt out and send only their abstracts to UMI/ProQuestyy6m, 1y, 2yynPreviously hosted by FCLA--this has transitioned to UFn
University of Illinois at Urbana-Champaigny2010nyy$15yyyy$25 + $25 for PQ feenoYesno 2 years with possibility of renewal at end; onus is on author to request extensiony (indefinite by petition only); 2 yr option as well. In these cases, thesis or dissertation may be requested through ILB.YesDeposited via Vireo (from Texas Digital Library) and then moved into DSpace for accessNo
University of Iowayes (except MFAs)fall 2009nyyyyyyy (MFAs can be print)y (if requested)approval by Grad College (see; generally 1-3 yrsy (not actually offered but solution when student didn't understand OA policy and neglected to request embargo)y (with possible exception of some made campus only)ProQuest/UMI (xml files converted for Digital Commons upload)no
University of KentuckynJuly 2012nyy$14nyyy$74 ($14 + $60 for ProQuest fee)noyy; approval from Assistant Dean of Graduate Academic Services required6 months, 1 year, or 2 years; embargo renewable upon student's requestny; embargo renewable upon student's requestDigital Commonsno
University of Manitoba (Canada)yApril 2010yyyyyyy, from Dean of Grad Studies1 yr, exceptions made for shorter embargoesnDSpace
University of Marylandy2003yyy$40yyyy$40noyy1-year or 6-yearsnoyProQuest/UMIn
University of Massachusetts - Amhersty2007nyyyyy yopen access titles onlyyy & n6 months ; any longer period can be requested but requires approval of graduate dean and dept.yProquest/UMI for dissertations (open access titles are uploaded to Digital Commons by library staff later) ; Digital Commons only for Masters theses
University of Missouri - Kansas Cityyfall 2010yyyyynoyyflexible; generally 1 yearyProQuest/UMI and DSpace
University of Missouri - St. Louisy2008nynynMaster's students may "archive" only in the electronic system and turn in paperyn5 yearsnHomegrown and Proquest/UMI for dissertations; Homegrown for theses.
University of Nebraska-Lincolny2009nyyyoptionalPhD Creative Writing if under contractyn5 yrs, extendablenProQuest: PhDs DigitalCommons: Masters
University of Nevada, Las Vegasyspring 2009yyyyynyy6 mos, 1, 2, 3 years-all require grad dean approvalnDigitalCommons and Proquest
University of North Carolina at Greensboroy2006yyyyyyynoneat student/advisor requestapproval of supervisor and Dean of GS6mo; 1yr; 2yrsn
University of North Texas, Dentony1999yyyyyyyyyMFA documentary filmyy5 yrs, one time 2-yr extentiony (UNT community only access to embargoes until they are released or changed to open access).Locally developed; ETDs were mandatory in fall 1999 which is when we did away with print copies. Departmentts and/or individual faculty can still request but that is between them and the student.
University of Northern British Columbia(will be)2013 is the goaly(will be)(will be)(will be)(will be)nat student requesty - Dean of GS1-2yearsnn
University of Notre Dameyoptional since 2002; required summer 2011nyyyynyn2 yrs; policy under reviewyn; ETD-only beginning in summer 2011
University of OregonyWinter 2011yyyyyMFA- Creative Writingyn6 months, 1 year, or 2 yearsnProQuest/UMIn-until (Spring 2011) we did require a microfilm copy, but we've dropped that as well
University of Ottawa (Canada)y2011yyyyynyy6 mos, 1, 2, 5 yrsnDSpace
University of Pittsburghyyycan restrict to access by University of Pittsburgh IP addresses and Interlibrary Loan only, for a maximum period of five yearsyes for limited time
University of South FloridayFall 2005y (as of Fall 2010)yy (as of Fall 2013)yyyy (as of Fall 2013)nif the student choosesOnly by student's committee - major professor and by the Graduate School1 year, no exceptionsnProQuest, WebLuis (for internal USF access) Digital Commons(Fall 2013)n
University of Tennessee Health Science Centery (as of 9/2008)yy (as of Fall 2010)y (Masters as well)y (Masters as well)yy (as of Fall 2010)nyy (Dean of GS and mentor)6 mos., 1, 2yrs, if more is needed student must request at the end of 2 yrs, and ask ProQuest as welln (We did this prior to sending to ProQuest, but since ProQuest we stopped campus only policy)yProQuest, Blackboard campus ETD site, Library backup, UT Knoxville backup.n
University of Tennessee KnoxvilleyFall 2007nyynynyy (Dean of GS and advisor)12 months, with one additional 12 month period available with additional appealnDigital Commonsn
University of TN at ChattanoogaYfall 2011Y
University of TorontoYSept. 2009YYY$43.86 (Canadian)YYYY$20 (Canadian)YY (with approval by the chair of the student's graduate unit)1 or 2 yearsYDSpaceN
University of UtahyApril 2010yyyyynyyCampus libraries access only optionProQuest/UMI
University of Victoria, CanadaYMay 2011optional prior to May 2011, since May 2011 mandatoryYYNYYYYNMFA - Creative Writing embargoed forever.Yapproval of supervisor and Dean of GS1 year, can be extended; forever (very few, special permission required)YYDSpaceN
University of VirginiaySpring 2014optionalyynyoptionalyynLaw and Business PhDs not yet required in IRyn6 mos, 1, 2, 5 years: on campus access only for all but Engineering. Engineering is dark
University of Washingtony3/17/2012yyynyyyynNoneyYes6 mos., 1, 2, if more is needed student must request at the end of 2 yrs, and ask ProQuest as wellyyDSpacen
University of Waterloo, CanadayOctober 2006nyynynyynnyonly for longer than 4 months4 months, 1 year with permission, extension possiblenyDSpacen
University of Western Ontario, CanadaY2011YN/AYYYYN/AYYOnly for embargoes longer than 2 years2 years, can be extended with exceptionsNYDigital Commons