Preprint Costs 2019 -2020
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OSF Preprints Costs
2019 Original Forecast2019 Actuals
YTD
2019 Modified Forecast2020 ForecastNotes
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Updated October 2019
Jan - DecJan - JunActuals Jan - Jun + Forecast July - Dec
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Submission esitmate:Actual submissions thru JuneForecast submissionForecast submission
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16,0009,04222,50033,650
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DIRECT COSTS
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Personnel Costs
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ItemDescription
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Marketing/CommsManaging community and marketing services $ 6,918.00 $ - $ 1,918.80 $ 1,915.11 Position was unfilled in first half of 2019
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Senior ManagementOverall management $ 6,340.80 $ 2,121.74 $ 5,092.17 $ 4,450.20
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Product ManagementManaging product interface, new releases $ 5,382.72 $ 17,947.25 $ 28,379.79 $ 6,292.41 Goal in 2020 is to pull back on senior product management time now that the product owner role is filled
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Service setup and supportCustomer support, communications with client, for setting up new interface and metadata (Product Owner) $ 3,261.60 $ 7,175.30 $ 17,712.00 $ 33,144.17 Ramp up of product owner
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Engineering + QADeveloper time on maintenance and new development with QA testing $ 7,570.68 $ 17,919.67 $ 26,879.51 $ 36,000.00 2020 percentage of time based on actuals in 2019
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Subtotal: Personnel w/ fringe
$ 29,473.80 $ 45,163.96 $ 79,982.27 $ 81,801.89
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Non-Personnel
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Storage2019 forecast based on preprtins accoutning for 9.6% of overall storage and $169K in projected storage cost; storage is 28% of GC cost. Plus 20% markup on storage to support on-going cost in future year $ 5,461.39 $ 94.03 $ 188.66 $ 981.12 Jan-June 2019 storage cost multiplied by the .4% used by preprints. Use 1% of storage for preprints, with total storage cost estimated for 2020 at $98,112
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DOI$275 Annual membership cost + $0.25/DOI $ 4,275.00 $ 2,905.00 $ 5,900.00 $ 9,187.50 Using actutal crossref bills for Q1 and Q2; Modified forecast based on updated submission total of 22,500. 2020 forecast based on $275 annual membership fee + $0.25/DOI
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Hosting2019 forecast assumptions: $108K total GC costs for FY18; preprint account for 9.6% of all storage; hosting accounts for 72% of Google Cloud cost. Forecast $169K for GC in 2019. Plus 20% markup on hosting to support ongoing cost in future years $ 14,043.58 $ 17,961.94 $ 34,507.83 $ 59,483.25 YTD actuals based on 22.43% of page traffic is to preprints for this period in 2019. $80,080 total for hosting same period. The Modified Forecast 2019 = total hosting cost ($170,409.04) multiplied by the preprint percentage of hosting for 2019 (22.62%). 2020 Forecast cost is based on 25% of overall hosting forecasted for preprints, where total hosting is projected to be $237,933
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Subtotal Non-Personnel
$ 23,779.97 $ 20,960.97 $ 40,596.49 $ 69,651.87
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Subtotal: Direct Costs
$ 53,253.77 $ 66,124.93 $ 120,578.76 $ 151,453.76
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Overhead
36.35% of direct costs $ 18,958.34 $ 24,036.41 $ 43,830.38 $ 55,053.44
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OSF Support
In 2019 forecast and modified forecast, we apply 3% of total Engineering costs; in 2020 we apply a rate of 15% of direct project costs $ 76,608.78 $ 17,283.93 $ 43,667.60 $ 22,718.06
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TOTAL
$ 148,820.89 $ 107,445.27 $ 208,076.73 $ 229,225.27
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Per submission cost
$ 9.30 $ 11.88 $ 9.25 $ 6.81
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