| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
1 | Single Adults By-Name List Scorecard | ||||||
2 | Community: | West Virginia BoS CoC | 6-Month Aim | Current By-Name List Score | |||
3 | Lead Agency Managing BNL: | WV Coalition to End Homelessness | Report data by February 10, 2022 and get to a score of __ by April 15, 2022. | 20 | |||
4 | Name: | Zach Brown | |||||
5 | Email: | zachbrown@wvceh.org | |||||
6 | The scorecard questions - and your community's current answers from the ISS Scorecard tab - are listed below. | ||||||
7 | Improvement Area | # | Question | Current Response | Resources | ||
8 | Data Contribution | 1A | Is the geographic coverage of your outreach clearly mapped out, informed by your data and regularly assessed, to ensure you are able to reach all unsheltered individuals within your community. | Yes | |||
9 | 1B | Have you coordinated your outreach, ensuring that your outreach teams are deployed at the locations and the times that they are mostly likely to effectively engage with unsheltered homeless individuals, while minimizing duplication between providers? | Yes | ||||
10 | 1C | Do you have a documented outreach policy that clearly states how your outreach teams will be deployed and how they work with each other to swiftly connect individuals to their self-determined needs? | Yes | ||||
11 | 1D | Do you have consistent, coordinated and reliable outreach and in-reach efforts across your geographic coverage area that gives you confidence that at least 90% of the unsheltered population is captured on your BNL? | Yes | ||||
12 | 2A | Are 90% of CoC-funded and non-CoC-funded providers reporting data into your by-name list? | Yes | ||||
13 | 2B | Are approximately 90-100% of currently homeless single adult individuals served by the providers reporting into your by-name list? | Yes | ||||
14 | 3A | Is your by-name list able to collect data on all currently homeless single adults in your community, including unsheltered individuals living in a place not meant for human habitation (e.g. street, cars, campsites, beaches, deserts or riverbeds)? | Yes | ||||
15 | 3B | Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals in shelters, safe havens, season overflow beds, hotels paid for by homeless providers or Health Care for Homeless Veterans (HCHV) beds? | Yes | ||||
16 | 3C | Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals in transitional housing, including VA-funded Transitional Housing? | Yes | ||||
17 | 3D | Is your by-name list able to collect data on all currently homeless single adults in your community, including individuals fleeing domestic violence? | Yes | ||||
18 | 4A | Has your community established a written policy that specifies the number of days of inactivity (i.e. the person cannot be located) after which a person’s status will be changed to “inactive,” and which includes protocols to attempt to locate an individual before they are moved to inactive status? | Yes | Inactive policy and new HMIS report will need to be aligned - Policy dictates that a record shoul dbe closed after 30 days with no contact. Logic in SP report moves an individual to the inactive list AFTER project exit (3 months currently in report) | |||
19 | 4B | Does that written policy account for changing an individual’s status to ‘inactive’ based on a client’s verified absence from the community before the specified number of days has elapsed? (e.g. reunited with family in a different community, death etc.) | Yes | Needs to be verified that the policy clearly allows for exits earlier than before 30 days with no contact. | |||
20 | 4C | Does that written policy account for individuals on your list who are entering an institution (e.g. jail or hospital) where they are expected to remain for 90 days or fewer? | No | Switch to a no from 5/15 - Challenges around this across BoS regions. Good collaboration to track this with hospitals, not with jail system. SO policies - 13C state that records will only remain open for 30 days if an individual is institutionalized. | |||
21 | 5 | Does your community have a way to track actively homeless individuals who have not consented to services and/or assessment at this time? | Yes | ||||
22 | Data Infrastructure | 6 | Does your community have policies and protocols in place for keeping your by-name list up to date and accurate, including timelines for provider data submission and ongoing quality assurance protocol? | No | Switch to a no from 5/16 - done in practice but not documented - need to review P&P to ensure they address BNL data quality | ||
23 | 7 | Does your community’s by-name list track the 'homeless / housed status' of all individuals, including the date each status was last changed and the previous status? Homeless status fields should include at minimum: homeless, inactive and permanently housed. | No | Switch to a no from 5/16 - currently not able to track inactive status. May be resolved with inactive list in SP report | |||
24 | 8 | Does your community’s by-name list include a unique identifier (e.g. an HMIS ID) for each individual to prevent duplication of client records and facilitate coordination between providers? | Yes | ||||
25 | 9 | Does your by-name list track the total number of newly identified (not necessarily assessed) individuals experiencing homelessness every month? This figure represents a portion of your monthly inflow. | No | Not able to differentiate between new and returns. May be resolved with SP report. | |||
26 | 10 | Does your community's by-name list track individuals returning to active homelessness within the past month? | No | Not able to differentiate between new and returns. May be resolved with SP report. | |||
27 | 11A | Does your community’s by-name list track individuals as they move out of active homeless status, including those who move in to permanent housing? | Yes | ||||
28 | 11B | Does your community’s by-name list track individuals as they move out of active homeless status, including those who become inactive, per your inactive policy? | No | Switch to a no from 5/16 - currently not able to track inactive status. May be resolved with SP report | |||
29 | 11C | Does your community’s by-name list track individuals as they move out of active homeless status, including those who no longer meet the population criteria of single adult? | No | Row level comparison using SP report will allow for this manual review. If SP report doesn't work for this, a review of engagement status can be investigated. | |||
30 | 12A | Does your by-name list track population-based statuses including: veteran, chronic, youth, family with minor children? | Yes | ||||
31 | 12B | Can your by-name list track people with multiple population-based statuses (e.g. chronic homeless status AND veteran status)? | Yes | ||||
32 | 12C | Can your by-name list track historical changes in activity status (e.g. Active to Inactive, Active to Housed, etc.)? | No | Need to test in SP report- Not able to track inactive status | |||
33 | 12D | Can your by-name list track individuals who become chronically homeless after they are added to your all singles list? | Yes | People will be added to the chronic list, but will not be marked as "newly" chronic. | |||
34 | 12E | Can your by-name list track individuals who are initially assigned chronic or veteran status when they enter your system but later do not meet the criteria for these population statuses? | Yes | Need to test in SP report - could be a yes, providers may need support on any data updates | |||
35 | Race Equity | 13A | Does your community have a way to report race and ethnicity data on the individuals on the by-name list for the purpose of analyzing system outcomes? | No | Switch to a no from 5/15-Not tracked on BNL, element needs to be added. Will be included in the SP report | ||
36 | 13B | Does your data collection policy and process around race and ethnicity respect the self-identification of clients? | Yes | ||||
37 | |||||||