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TaskVolunteer Role6 months pre-festival5 months pre-festival4 months pre-festival3 months pre-festival2 months pre-festival1 month pre-festivalFestivla opens (i.e., entries accepted)During FestivalGalaFestival closes (i.e., display comes down)
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Recruit lead volunteersDirector
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Secure email addressDirector/Communications
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Create websiteDirector/Communications
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Create social media accountsDirector/Communications
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Find a co-sponserDirector
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Find prizesDirector
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Secure a gallery spaceDirector
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Secure appropriate insurance (as needed)Director
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Confirm festival rulesDirector
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Confirm festival submission formDirector
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Confirm jury rubricDirector
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Update website with all pertinent information (dates, guidelines, rubric, prizes, solarpunk resources, FAQ)Communications
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Connect with school boards/schools/teachers/youth org.
School/Community Liasion
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Design posterCommunications
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Create social media content to use over duration of festival
Communications
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Media release - festival launchCommunications
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Additional publicity (posters, social media, post to other websites, etc.)
Communications
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Provide Solarpunk workshops (as able)Workshop Presenters
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Recruit jury membersJury Coordinator
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Recruit award presentersJury Coordinator
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Receive submissionsJury Coordinator
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Publicize galaCommunications/Student
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Jury reviews submissionsJury Coordinator
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Tabulate results of juried reviewJury Coordinator
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Notify winners/teachers/principals and invite to galaCommunications
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Media release - galaCommunications
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Coordinate volunteer schedule for showGallery Coordinator
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Hang showGallery Coordinator
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Prepare written entries for showGallery Coordinator
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Write blurbs for awards galaJury Coordinator
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GalaDirector/Communications
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Media release - winnersCommunications
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Thank yous (award presenters, prize sponsors, volunteers, jury)
Director/Communications
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Festival evaluations completed by participants and jurorsDirector/Communications
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*Student Ambassador role is not represented but could be assigned to different tasks depending on skill set/availability
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