Grad Night Task Leads 2020
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PRE - EVENTW&C=Wine & Chocolate
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TypeCategoryTASK# of PeopleSigned UpTime CommitmentNotesExtra Assistance Available via:
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LEADFUNDRAISERCougar Gear Lead2Theresa Gilbert6-12 HoursSet up an online fundraising store via Custom Ink/Café Press
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LEADFUNDRAISERDine Out2Melissa/Raissa2 Hours a MonthContact Locations, Set Schedule and confirm artowrk with Mollie to advertise with.
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LEADFUNDRAISERWild Roots1Raissa Gale5 hoursContact Wild Roots and set up a Community Shopping Day
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LEADFUNDRAISERGift Wrap Sales Lead2Heidi Harris (tentative)15-25 HoursArrange for Location, Movement of and stocking of the Gift Wrap Trailer Sign Up Genius for Staffing
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LEADFUNDRAISERGoodwill Fundraiser Lead2Mindi Broughton6-12 HoursLead Contact Point to arrange 2 events. 1 in the fall and 1 in the spirng.Sign Up Genius for Staffing
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LEADFUNDRAISERSee's Candy Lead2Mary Adams & Angela Slavich25-40 HoursContact/Arrange for Sales Locations - Restock throughout year
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LEADFUNDRAISERTicket Sales2Mollie Whisler & Rachel Hager8 - 10 HoursWork with Jeanette on site sales and Sell tickets at Back to Schoo/Other events, and PayPal and Square
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LEADFUNDRAISERPress /Advertising2Mollie & JesseAdvertising in Press Banner and flyers; social media posting (Instagram, Facebook)
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LEADFUNDRAISERDonations Committee3Mollie Whisler, Toni Jeffrey, Daria TroxellAll inclusive donations for W&C and Raffle /Store
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LEADFUNDRAISERWine & Chocolate2Sara & Jesse40-60 HoursArrange for Location, Donations and Run Silent AuctionSign Up Genius for Staffing
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LEADFUNDRAISERW&C - Silent Auction2Adrienne & MeredithManages the Silent Auction component of Wine & Chocolate
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Assistant FUNDRAISER W&C - Basket Makers2Puts together donations into baskets for silent auction
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Assistant FUNDRAISER W&C - Basket Making Location Host1Hosts a location for basket making parties
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AssistantFUNDRAISERW&C - Checkout4Maggi Hoogs, Brenda Hanning, Liz FloresAssists silent auction manager(s) with totaling purchases and taking payments.
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AssistantFUNDRAISERW&C - Donations Assistants2Assistant Donations Committee Leads in picking up or dropping off donations to storage location
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Assistant FUNDRAISER W&C - Donations of wine and beer glasses4Mimi Blazek, Sabine WestbergOne timeDonation of 1- 2 boxes of new wine or beer glasses prior to the event
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AssistantFUNDRAISER W&C - Donation of small wine fridge1One time Donation of one 12- 18 bottle wine fridge to be raffled off at the event
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AssistantFUNDRAISERW&C - Event Assistants2Sabine Westberg & Lise BrookeHelp W&C leads the day of the event
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AssistantFUNDRAISERW&C - Event Hosts2Daria Troxell & Mary AdamsGreets guests, takes payments and hands out wine glasses, tickets and bid numbers.
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AssistantFUNDRAISERW&C - Food4Lise Brooke, Brenda Hanning (cheese platter), Maggi Hoogs, Kirsten BeaulieuDonate finger foods or beverages for W&C event.
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AssistantFUNDRAISERW&C - Poster Artwork1Design poster for Wine & Chocolate event, and create any additional marketing items, such as banners and FB images.
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AssistantFUNDRAISERW&C - Purchases1Sara and JessePurchases needed supplies for W&C event
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AssistantFUNDRAISERW&C - Keys1Teresa KindredManages the sale of keys to guests attending the W&C event for the chance to win a wine fridge. Work with 1-2 student volunteers.
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AssistantFUNDRAISERW&C - Silent Auction Assistants2Assists the silent auction leads on the day of the event
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AssistantFUNDRAISERW&C - Storage1Daria TroxellStoring W&C silent auction items and completed baskets
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AssistantFUNDRAISERW&C - Tables4Brenda Hanning, Michelle GutmannMonitors silent auction tables, answer questions, and clears auction items when bidding closes on tables
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ON- EVENT
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TypeCategoryTASK# of PeopleSigned UpTime CommitmentNotesExtra Assistance Available via:
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LEADDECORATIONSConstruction Lead3Jared Austin, ...5- 12 hours a MonthOnce theme is picked work with crew to construct front of facility façade/other special props for gymParent Help/Sign Up Genius
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LEADCASINOCasino Lead1Building the casino
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LEADENTERTAINMENTInflatables2Karen Holl & Michael Loik10-15 hrsArrange rental and delivery/pick up of rental inflatables
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LEADENTERTAINMENTMagician1MollieArrange for contract
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LEADENTERTAINMENTOther1
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LEADENTERTAINMENTGames2Karen Holl & Michael LoikArrange for games on event
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LEADENTERTAINMENTScavenger Hunt2Plan and oversee onsite scavenger hunt & prizes
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LEADENTERTAINMENTMusic lead1Adrienne McConnell & Alan Gale
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LEADFOODDonation Lead2Diane McCormmick, Katie Amos and Mindi Broughton2 Hrs a weekArrange Donations of food for event from local business
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LEADFOODRun Food Booth2Diane McCormmick, Katie Amos and Mindi BroughtonOn EventRun Food booth at eventParent Help/Sign Up Genius
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LEADDECORATIONSLoad In Lead220-30 hoursOversea set crew installing façadeParent Help/Sign Up Genius
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CREWDECORATIONSLoad In Crew20
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LEADDECORATIONSBooth Decoration Lead2Maggi Hoogs2 Hrs a month until final weekOnce theme is picked, oversee the volunteers in final week of dressing boothsParent Help/Sign Up Genius
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CREWDECORATIONSBooth Crew1220 hours Procure and decorate one booth each x 15 BoothsParent Help/Sign Up Genius
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LEADFOODEvent Dining220 HoursOversea set up and run food night of eventParent Help/Sign Up Genius
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LEADGAMESGames Lead2Arrange for games and "fun" items at event
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LEADDECORATIONSLoad Out Lead212 HoursOversea tear down crew of façade and gymParent Help/Sign Up Genius
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CREWDECORATIONSLoad Out Crew10Sort Trash from Storage items and pack out
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LEADDECORATIONSStorage Lead26 HoursOversea return of all items cleaned up and returned to storageParent Help/Sign Up Genius
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CREWDECORATIONSStorage Crew10Return on all items to storage
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BOOTH THEMES IN GYM
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Theme# of SpacesWHO
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Tattoos2
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Hair2
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Store2Melissa & RaissaPurchase items (based on a set budget), set up/decorated the store, work the store at least part of the night, tear down and pack up.
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Raffle1Michelle GutmannBuying the items, decorating the booth and running the raffle the night of
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Food 2
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Bar1Maggi Hoogs
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Candy1Heidi Harris
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Fortune Teller2
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Photo Booth1
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Ice Cream1
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Crafts1
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Massage1
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Face painter1Deborah Greene (vendor)let know theme so she can come up with her own tie-in
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