| A | B | C | D | E | F | G | H | I | J | K | L | M | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 |  | PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIES | PCAF-PMKMD-QP02-F01 | |||||||||||
2 | Version 1 | |||||||||||||
3 | Operational Planning Quality Form | |||||||||||||
4 | ||||||||||||||
5 | Annual Physical and Financial Plan (Tier 1) | Reference Number | ||||||||||||
6 | Date: | |||||||||||||
7 | Fiscal Year: FY 2023 | |||||||||||||
8 | Division:AFMD | |||||||||||||
9 | Section:GSS | |||||||||||||
10 | Function | Key Activities | Performance Indicator | Annual Physical Targets | Supplies and Materials | TOTAL | REMARKS | |||||||
11 | 1st | 2nd | 3rd | 4th | Total | Office Supplies | Telephone (Mobile) | |||||||
12 | 1. Execute policy, rules, regulation and programs in all areas of records management in accordance with the National Archives Law, Rules & and supply management in accordance with the existing auditing and accounting procedure and procurement laws. | 134, 576.00 | 28,800.00 | 163,376.00 | ||||||||||
13 | 2. Develop, maintain and periodically update the records,property and supply management management aspect of the Finance, Administrative Management Information System (FAMIS) database. | |||||||||||||
14 | 3. Ensure effective and consistent implementation of policies and principles relative to records management and physical safety and security. | |||||||||||||
15 | 4. Advise management on strategic and/or sensitive records management issues and other related relevant matters. | |||||||||||||
16 | 5. Undertake programs to ensure management of all physical facilities, equipments, furnitures, fixtures and vehicles. | |||||||||||||
17 | I. PROPERTY AND SUPPLY MANAGEMENT SYSTEM | |||||||||||||
18 | A. PROCUREMENT | |||||||||||||
19 | 1. Prepare and submit APP-CSE of GSS | No. of APP-CSE of GSS submitted | 1 | 1 | ||||||||||
20 | 2. Consolidate and submit APP-CSE of AFMD | No. of APP-CSE of AFMD consolidated | 1 | 1 | ||||||||||
21 | 3. Consolidate and submit APP-CSE of PCAF | No. of APP-CSE of PCAF consolidated | 1 | 1 | ||||||||||
22 | 4. Prepare Purchase Request | % of PR prepared | 100% | 100% | 100% | 100% | 100% | |||||||
23 | 5. Canvass Form/Quotation | % of canvass/shopping undertaken | 100% | 100% | 100% | 100% | 100% | |||||||
24 | 6. PS-DBM Order Confirmation | % of PS-DBM confirmed | 100% | 100% | 100% | 100% | 100% | |||||||
25 | 7. Quarterly Report on PS Balance | No. of Reports prepared | 1 | 1 | 1 | 1 | 4 | |||||||
26 | 8. Purchase Order | % of P.O.prepared | 100% | 100% | 100% | 100% | 100% | |||||||
27 | 9. Notice of Delivery | % of Notice of Delivery submitted to COA | 100% | 100% | 100% | 100% | 100% | |||||||
28 | 10. Prepare Inspection and Acceptance Report | % of IAR thru PO | 100% | 100% | 100% | 100% | 100% | |||||||
29 | 11. Procurement Report | No. of Report | 1 | 1 | 2 | |||||||||
30 | 12. External Provider Performance Evaluation Form | % of External Provider evaluated | 100% | 100% | 100% | 100% | 100% | |||||||
31 | 13. PAL/Cebu Pacific Ledger Card | % of Ledger Card | 100% | 100% | 100% | 100% | 100% | |||||||
32 | 14. Report on GFA Balance | No. of Report | 1 | 1 | 1 | 1 | 4 | |||||||
33 | 15. Airfare Utilization Report | No. of Report | 3 | 3 | 3 | 3 | 12 | |||||||
34 | B. UTILIZATION | |||||||||||||
35 | 1. Report of Supplies and Materials Issued | % of RSMI | 100% | 100% | 100% | 100% | 100% | |||||||
36 | 2. Report of Semi-Expendable Property Issued | % of RSPI | 100% | 100% | 100% | 100% | 100% | |||||||
37 | 3. Prepare Property and Acknowledgement Receipt (PAR) and Inventory Custodian Slip (ICS) | % of PAR and ICS prepared | 100% | 100% | 100% | 100% | 100% | |||||||
38 | 4. Prepare Property Transfer Report (PTR) | % of PTR prepared | 100% | 100% | 100% | 100% | 100% | |||||||
39 | 5. Prepare Inventory Transfer Report (ITR) | % of ITR prepared | 100% | 100% | 100% | 100% | 100% | |||||||
40 | 6. Prepare Property Card | % of Property Card updated | 100% | 100% | 100% | 100% | 100% | |||||||
41 | 7. Prepare Receipt of Returned Semi-Expendable Property (RRSP) | % of RRSP prepared | 100% | 100% | 100% | 100% | 100% | |||||||
42 | 8. Update Supplies Stock Card | % of stock card prepared | 100% | 100% | 100% | 100% | 100% | |||||||
43 | 9. Update Property Management Information System (PMIS) | % of PMIS updated | 100% | 100% | 100% | 100% | 100% | |||||||
44 | 10. Process Monthly Utility Bills | % of voucher and ORS prepared | 100% | 100% | 100% | 100% | 100% | |||||||
45 | 11. Update Utility Ledger Card | % of ledger card updated | 100% | 100% | 100% | 100% | 100% | |||||||
46 | II. INFRASTRUCTURE MANAGEMENT | |||||||||||||
47 | 1. Prepare Conference Utilization Report | No. of report prepared | 1 | 1 | 1 | 1 | 4 | |||||||
48 | 2. Prepare Dormitory Utilization Report | No. of report prepared | 1 | 1 | 1 | 1 | 4 | |||||||
49 | 3. Prepare Building Maintenance Checklist | % of checklist prepared | 100% | 100% | 100% | 100% | 100% | |||||||
50 | 4. Prepare Monthly Building Inspection Report | No. of report | 3 | 3 | 3 | 3 | 12 | |||||||
51 | 5. Prepare Monthly Status Report on Workplace Repair and Building Maintenance | No. of report | 3 | 3 | 3 | 3 | 12 | |||||||
52 | 6. Prepare Aircon Maintenance Report | No. of report | 1 | 1 | 1 | 1 | 4 | |||||||
53 | 7. Update Database on Building Maintenance and Workplace Repair and Maintenance | No. of Update | 100% | 100% | 100% | 100% | 100% | |||||||
54 | 8. Prepare Waste Materials Report | % of report prepared | 100% | 100% | 100% | 100% | 100% | |||||||
55 | 9. Prepare Property Inventory Form | % of Inventory Form submitted | 100% | 100% | 100% | 100% | 100% | |||||||
56 | III. TRANSPORTATION MANAGEMENT | |||||||||||||
57 | 1. Facilitate Vehicle Insurance and Registration | % of vehicle insured and registered | 100% | 100% | 100% | 100% | 100% | |||||||
58 | 2. Prepare Trip Ticket and Fuel Coupon | % of Trip Ticket and Fuel Coupon prepared | 100% | 100% | 100% | 100% | 100% | |||||||
59 | 3. Prepare Monthly Report on Fuel Consumption | No. of report prepared | 3 | 3 | 3 | 3 | 12 | |||||||
60 | 4. Prepare Weekly Sanitation and Disinfection Report | % of report prepared | 100% | 100% | 100% | 100% | 100% | |||||||
61 | 5. Prepare Vehicle Maintenance Checklist | % of checklist prepared | 100% | 100% | 100% | 100% | 100% | |||||||
62 | 6. Prepare Pre-Repair/Post Repair Inspection Form | % of pre-repair inspection form prepared | 100% | 100% | 100% | 100% | 100% | |||||||
63 | 7. Update Vehicle Maintenance Card | % of ledger card updated | 100% | 100% | 100% | 100% | 100% | |||||||
64 | IV. RECORDS MANAGEMENT | |||||||||||||
65 | 1. Records Management Request Form | % of request form processed | 100% | 100% | 100% | 100% | 100% | |||||||
66 | 2. Incoming/Outgoing Documented Information Report | % of report prepared | 100% | 100% | 100% | 100% | 100% | |||||||
67 | 3. Document Delivery Report | % of report prepared | 100% | 100% | 100% | 100% | 100% | |||||||
68 | 4. Monthly Record Monitoring Form | % of monitoring record | 100% | 100% | 100% | 100% | 100% | |||||||
69 | 5. Update Records Management Information System (RMIS) | % of RMIS Updated | 100% | 100% | 100% | 100% | 100% | |||||||
70 | 134, 576.00 | 28,800.00 | 163,376.00 | |||||||||||
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73 | Prepared by: | Reviewed by: | Approved by: | |||||||||||
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76 | EVANGELINE M. CABARRIOS | MARISA R. LO | FIDELIA DE ASIS-ANDRES | |||||||||||
77 | Staff, GSS | OIC-Asst. Chief, AFMD & Chief, GSS | Chief, Administrative, Financial and Management Division | |||||||||||
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