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2023 LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)
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ASSESSMENT FORM
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A. IDENTIFYING INFORMATION
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Lupong Tagapamayapa : Region :
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Municipality:
Award Category :
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Province:
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B. EVALUATION CRITERIA
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General Instruction: Please do not forget to include your observations in the remarks column.
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CRITERIAASSIGNEDSCOREREMARKS/OBSERVATION
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POINT SCOREPOINT VALUETABLE ASSESS MENTON-SITE
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I. EFFICIENCY IN OPERATION420
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A. Observance of Settlement Procedure and Settlement Deadlines20
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1. a) Proper recording of every dispute/complaint

5 points - submitted/presented the record book or logbook reflecting all the required details

2.5 points - submitted/presented the record book or logbook reflecting some of the necessary details

O point - no presented record book or logbook

Note: Check if the record contains docket number, names of the parties, date and time filed, nature of the case and disposition
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 b) Sending of Notices/Summons to parties within the prescribed period (within the next working day upon receipt of complaint)

5 points - submitted/presented 80-100% of summons with complete and accurate information issued within the prescribed period

3 points - submitted/presented 50-79% of summons with complete and accurate information issued within the prescribed period

2 points - submitted/presented 1-49% of summons with complete and accurate information issued within the prescribed period

0 point – have not submitted/presented any summons/notices

Note: Scores will be given only when file copy of the summons issued within the next working day is with date and time stamped of the receipt.
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2. Settlement and Award Period
(with at least 10 settled cases within the assessment period)
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a.) Mediation (within 15 days from initial confrontation with the Lupon Chairman)10
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b.) Conciliation (15 days from initial confrontation with the Pangkat)
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c.) Conciliation (with extended period not to exceed another 15 days)
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d.) Arbitration (within 15 days from the date of the agreement to arbitrate)
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e.) Conciliation beyond 46 days but not more than 60 days (clearly meritorious cases)
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10 points – 80-100% cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period

8 points - 60-79% cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period

6 points - 40-59% cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period

4 points - 20-39% cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period

2 points - 1-19 % cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period

0 point - 0 cases were resolved using any mode of ADR (supported by minutes of proceedings) within the prescribed period
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B. Systematic Maintenance of Records5
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1. Records of Cases
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For Cities - computer database with searchable case information - 2 points2
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For Municipalities:
a. Manual Records - 1
b. Digital Record Filing - 1
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2. Copies of Minutes of Lupon meetings with attendance sheets and notices1
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3. Copies of reports submitted to the Court and to the DILG on file1
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4. All records are kept on file in a secured filing cabinet(s)1
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C. C. Timely Submissions to the Court and the DILG7
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1. To the Court:
Submitted/ presented copies of settlement agreement to the Court from the lapse of the ten-day period repudiating the mediation/ conciliation settlement agreement, or within five (5) calendar days from the		5
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5.0 points = 80%-100% submitted on time
4.0 points = 60%-79% submitted on time
3.0 points = 40%-59% submitted on time
2.0 points = 20%-39% submitted on time
1.0 point = 1%-19% submitted on time
0 point = 0% of reports submitted on tim
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2. To the DILG (Monthly)2
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2 points - Submitted/presented of the required report to the DILG within the prescribed period

1 point – submitted/presented partial report of the DILG within the prescribed period.

0 point - the required report to the DILG was not submitted or submitted beyond the prescribed period
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D. Conduct of Monthly Meetings Exclusively on KP Matters10
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● Notice of Meeting 2
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2.0 points – minimum of 12 meetings with KP-related matters, complete details, each Lupon member must sign (indicating their name, date and time of receipt) when receiving notices of meeting.

1.0 point – anything beyond the compliance document, with incomplete details

0 point = no data presented
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● Minutes of the Meeting8
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Number of months with KP-related meetings with minutes and attendance sheets conducted:

8.0 points = 12 months
6.0 points = 9-11 months
4.0 points = 6-8 months
2.0 points = 3-5 months
1.0 point = 1-2 months
0 point = no meeting
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II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF INTERPERSONAL DISPUTE OBJECTIVE OF THE KATARUNGANG PAMBARANGAY200
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A. Quantity of settled cases against filed1010
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With a minimum of 10 cases settled, the percentage of cases received by the Lupon resulting to settlement:

10.0 points = 100%
8.0 points = 80%-99%
6.0 points = 60%-79%
4.0 points = 40%-59%
2.0 points = 1%-39%
0 point = 0%
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To Compute:
Total number of settled cases x 100
Total no. of cases filed - cases outside the jurisdiction
of KP
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B. Quality of Settlement of Cases22
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•Zero case repudiated1
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•Non-recurrence of cases settled1
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1 point - for non-recurrence and zero cases repudiated (out of the total number of settled cases)

0 point - at least one (1) (out of the total number of settled cases)
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C. At least 80% compliance with the terms of settlement or award after the cases have been settled88
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8 points = 80% -100% compliance with the terms of settlement or award 8
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6 points = 70% -79% compliance with the terms of settlement or award6
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4 points = 60% -69% compliance with the terms of settlement or award4
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2 points = 50% -51% compliance with the terms of settlement or award2
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1 point = 49% and below compliance with the terms of settlement or award1
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III. CREATIVITY AND RESOURCEFULNESS OF THE LUPONG TAGAPAMAYAPA 300
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A. A. Settlement Technique utilized by the Lupon10
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10 points – five or more settlement techniquecutilized
8 points – at least four settlement technique utilized
6 points - at least 3 settlement technique utilized
4 points - at least 2 settlement technique utilized
2 points - at least 1 settlement technique utilized
0 points – no report

Note: Settlement technique to be considered are those that are within the KP process and procedures.		10
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B. Coordination with Concerned Agencies relating to disputes filed (PNP, DSWD, DILG, DAR, DENR, Office of the Prosecutor, Court, DOJ, CHR, etc.)55
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5 points - with proof of coordination relative to the filed disputes

0 point - without proof of coordination relative to the filed disputes
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C. Sustained information drive to promote Katarungang Pambarangay 5
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1. For Cities
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• IEC materials developed2
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• IEC activities conducted1
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• Innovative Campaign Strategy2
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2. For Municipalities
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• IEC materials developed2
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• IEC activities conducted2
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• Innovative Campaign Strategy1
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D. D. KP Training or seminar participated within the assessment period10
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Organized skills training participated by the Lupong Tagapamayapa10
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Trainings or seminars should cover the following, and the Lupon should be able to articulate during validation their learnings therefrom:

1) General/basic orientation or review of the KP system
2) Skills training on conduct of KP proceedings e.g. relevant ADR systems, KP case management
3) Advanced knowledge on laws, policies, and standards in relation to the KP system e.g. gender and human rights, criminal/civil justice

10 points = at least 6 qualified training/seminar
8 points = at least 5 qualified training/seminar
6 points = at least 4 qualified training/seminar
4.0 points = at least 3 qualified training/seminar
2.0 points = at least 2 qualified training/seminar
0 point = No qualified information training/seminar
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IV. AREA OR FACILITY FOR KP ACTIVITIES55
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• Building structure or space

For cities – the office or space should be exclusive for KP matters

For municipalities – KP office or space may be shared or used for other Barangay matters.		5
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V. FINANCIAL OR NON-FINANCIAL SUPPORT 33
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1. City, Municipal, Provincial, or NGAs2
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2. People's Organizations, NGOs or Private Sector 1
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TOTAL SCORE100
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National Board of Judges
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 Date: ________________ (Signature over printed Name)
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