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CategoryQuestionAnswer
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AbsencesWhat does the IEP Implementation denominator (services minutes prescribed) include and exclude ?

The following should be INCLUDED in the denominator:
Service minutes included in the special education plan to which the parent/guardian has agreed/signed, including:
-Service minutes the student received
-Student absences due to illness (familial or student), truancy, or other excused or unexcused absences
-Staff absences due to illness or staff shortages

The following student absences may be EXCLUDED from the denominator:

-Field trips
-Scheduled school breaks such as intersession or --Spring Break
-Statewide testing periods
-Student benchmark testing
-Special programming at the school site (e.g., school assemblies)
-School-related emergencies
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AbsencesWhy are student absences due to illness or other excused or unexcused reasons counted in the denominator?Although student absences may have an impact on a particular student's implementation percentage, when evaluating IEP Implementation at a local educational agency-level, the CDE is examining the percentage of students in the randomly selected sample that are falling into the 90% and below range. A significant percentage of students falling into the 90% and below range may identify systemic issues that may offer an opportunity for CDE to provide
programmatic and technical assistance to LEAs.
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AbsencesWhen students don't physically attend school (such as students enrolled in an indedpendent study program), how should we calculate IEP implementation?Students who are in Independent Study will still need to meet with service providers as required to receive services prescribed. If the student does not make themselves available, this would be treated the same way as an absence in traditional school attendance. The service minutes prescribed by the IEP would remain the same, with the number of service minutes provided affected by the student absence.
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AbsencesIf the student is absent should an LEA require them to make up services? Students may receive compensatory services but are not required to. If they are provided, the sum total of service minutes provided should fall within the prescribed evaluation period for the IEP Implementation data collection. If an LEA is providing compensatory time, the hours to be made up would need to fall within the evaluation period
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AbsencesCould you please give a numerical example of reporting for students with chronic absences vs the occasional absence? Ex. student has 100 minutes per day, but has only attended 3 days this school year, can you explain how that would be reported?If a student is chronically absent, it is likely that the calculation for IEP Implementation success rate will fall in the category of below 90% implementation, and should be reported as such.
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Calculate DenominatorIf the student is temporary disenrolled, would the services prescribed during that period be counted in the denominator?No, only services prescribed during periods in which the student is enrolled should be counted.
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Calculate SAIHow should Specialized Academic Instruction (SAI) minutes be counted in the numerator?If a student is in attendance and receiving SAI from a certificated or licensed staff member or contracted provider, whether or not they are a substitute, then the LEA may count the SAI minutes as provided.
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Calculate SAICan SAI minutes missed due to absence be made up in the same manner as related services?This determination should be made locally.
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Calculate ServiceHow are IEP Implementation success rates calculated if the student refuses services?If there is an agreement in the IEP that services refused may be excused as part of the prescribed services, they may be left out of the calculation. If not, you would perform the calculation using actual service minutes provided divided by service minutes prescribed in the IEP. Issues with implementation rates may be discussed with monitoring staff if you were selected afterwards as part of the random 10% for monitoring.
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Calculate ServiceWhen a student transfers into an LEA and there is a delay in receipt of the student's IEP, should those prescribed minutes be counted in the denominator?The sum total of service minutes provided should fall within the prescribed evaluation period for the IEP Implementation data collection. If an LEA is providing compensatory time, the hours to be made up would need to fall within the evaluation period.
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Data CollectionWhen will access codes be distributed?Access codes will first be distributed to SELPA contacts on the first business day after the data collection window opens. From this point, it will be the responsibility of the SELPA contact to distribute the individual member LEA access codes accordingly.
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Data Collection CertificationIs the designee role self-certified, or will we need our Superintendent to fill something out?It would be self certified, as per the disclaimer on the submission/certification screen.
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Data Collection CertificationDoes the SELPA Admin certify or the LEA Superintendent or both?You would have both of them approve just as you do now with CALPADS where the LEA certifies, and then the SELPA certifies. It's the same process.
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Data Collection CriteriaWill independently reporting charter schools be included in the IEP Implementation Data Collection?Charter schools that are independently reporting (IRC), unless they are selected as a Small LEA going through cyclical monitoring, will be receiving/submitting their data separately as the reporting LEA. Whereas, Charter schools that are not IRC are reported by their authorizing districts.
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Data Collection CriteriaFor the percentage of IEPs to review, is this based on the total number of students with disabilities on CALPADS census?This number is based upon a random sample of students who are enrolled in the LEA during the measurement period. Students must be enrolled (based on the most current data in CALPADS) for the entire measurement period to be included in the student sample.
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Data Collection CriteriaDid I hear this correctly, small LEAs are exempt from reporting this year?Yes, small LEAs will only be required to submit IEP Implementation data during their monitoring cycle, including Cycle C in 2026.
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Data Collection CriteriaWill charters that are schools of the district anticipate submitting for the
monitoring separately, or will those students be captured under the
authorizing LEA?		Reporting of Charter schools should align with the CALPADS reporting of Charter Schools. Charter schools that are independently reporting (IRC) will be receiving/submitting their data separately, or considered as the reporting LEA. Whereas, regular Charter schools are reported by their authorizing districts.
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SelectionHow can we confirm if we are part of the 10% of LEAs randomly selected for additional review?The 10% of participating LEAs are selected at random after the collection cycle is complete in May at the end of the IEP Implementation data collection cycle. If you are selected, you will be notified by our Focused Monitoring and Technical Assistance (FMTA) consultants.
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SelectionIs it possible that the randomly selected sample may include students in NPS placementThe random students will be pulled from your CALPADS reported data that may
include NPS students if reported.
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SelectionWe service a number of students on service plans that attend private schools located within our district. Why are we monitoring those service plans when they are not a special education IEP or function?Students on IFSPs or ISPs are not selected. Only students who are on an IEP will be included in the IEP Implementation data collection.
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Small LEAsWhat constitutes as a small LEA?Small LEAs are LEAs that have 100 or less students with disabilities and were selected for Small LEA monitoring in Cycles A, B, or C.
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