WG-IGF Improvements
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RecommendationCategorySourceRef / URLxreferenceResponsible (2013) Cost (2013)Status (2013)Remark (2013)
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112. To focus discussions, the preparation process of each IGF should formulate a set of policy questions to be considered at the IGF, as part of the overall discussion. The results of the debates on these questions, with special focus on public policy perspectives and aimed at capacity-building, should be stated in the outcome documentation.Tangible outputsCSTD WG IGFCSTD WG IGF ReportMAGNOIGF 2013 main sessions and themes for the event have evolved significantly to address this recommendation.
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213. The outcome documentation should include messages that map out converging and diverging opinions on given questions.Tangible outputsCSTD WG IGFCSTD WG IGF ReportMAG, Secretariat, Workshop organizersNS
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314. The IGF should continue to produce and enhance its current reports, including the Chair’s report, the sessions’ transcripts, the workshop reports and the overall proceedings.Tangible outputsCSTD WG IGFCSTD WG IGF ReportSecretariatNO
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415. Improve the visibility and availability of IGF outcomes by means of enhanced IGF communication tools and strategy to make the relevant documents available to all relevant stakeholders as well as the media.Improve visibilityCSTD WG IGFCSTD WG IGF ReportSecretariat, communityYO
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516. While being focused on themes and specific policy questions, it is important to maintain the overall structure of the IGF, namely main sessions, feeder workshops, workshops, round tables and specific policy questions. However, the working modalities of the IGF, including open consultations, the MAG and the Secretariat, could be improved to ensure the effective impact of IGF multi-stakeholder policy dialogue.ModalitiesCSTD WG IGFCSTD WG IGF Report
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617. The IGF Secretariat and the MAG should reach out and continue to invite all stakeholders to be more actively involved in the preparation of the IGF, including by identifying pertinent key policy questions around which main sessions for the IGF will be structured. In order to enhance the bottom-up process and to facilitate the identification of key policy questions, the Secretariat could also issue the call for workshop proposals before the first open consultationProcessCSTD WG IGFCSTD WG IGF ReportMAG, Secretariat, communityNOThe secretariat, the MAG and community members have raised awareness at events throughout the year to motivate contributions; the open consultation and MAG meetings were very interactive, remote participants actively contributed, and new MAG members and participants were important for the discussions
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718. Logistics for the preparatory process should be improved, including by retaining the practice that all of the annual consultations should allow for remote participation.ProcessCSTD WG IGFCSTD WG IGF ReportSecretariatNOdone and should continue
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819. Establishing a clear timetable for the preparatory process is necessary, including for all open consultations and MAG meetings, and important dates shall be published well in advance to enable the well-prepared participation of all stakeholders.ProcessCSTD WG IGFCSTD WG IGF ReportMAG, SecretariatNOdone and should continue
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920. The proposed selection process for the MAG:
(a) The three non-governmental stakeholder groups should propose lists of candidates that should be balanced, including in terms of gender distribution and in reflecting the diversity of geographical distribution. This will enable a wide range of diversity within the MAG, especially those groups which have been underrepresented in the MAG, and will be sufficiently large to provide some flexibility when selecting MAG members;
(b) Stakeholder groups should identify and publicize the process which works best for their own culture and methods of engagement and which will ensure their self-management;
(c) The contribution of lists of proposed candidates for each stakeholder group should not be restricted to one particular body;
(d) The final selection of candidates shall continue to be made by the United Nations Secretary-General.
Implementation: done, should continue, and there will be a workshop at the IGF 2013 to discuss how non-governmental stakeholders manage their selection processes for the MAG, the CSTD working groups etc. this discussion will explain the current processes and discuss how to continue to improve them.
MAG Structure & MethodsCSTD WG IGFCSTD WG IGF ReportNon-governmental stakeholder groupsNO
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1021. During the selection process the following measures should be kept in mind:
(a) The process of selection of MAG members should be inclusive, predictable, transparent and fully documented;
(b) New MAG members should undergo an orientation process before they participate in their first MAG meeting;
(c) The annual record of MAG physical and remote participation will be made by the IGF Secretariat and published on the IGF website;
(d) It is important that the MAG has clear terms of reference.
MAG Structure & MethodsCSTD WG IGFCSTD WG IGF ReportNon-governmental stakeholder groups, UN DESA, SecretariatNO(b) an orientation session was held during the May MAG meetings in 2013
(a) and (c) are being implemented and should continue
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1122. The IGF Secretariat should continue to operate with transparency and flexibility, be independent of any specific stakeholder interests, interface with all stakeholder groups and be accountable to the broader IGF community. With very limited human and financial resources, the IGF Secretariat, together with many volunteers, has effectively supported IGF meetings. However, it should be strengthened without losing its lightweight structure, as set out in the Tunis Agenda, to ensure that it has the ability to meet increasing demands in a cost-effective and efficient way, and to support the desired and increased outreach, including to developing countries and particularly the least developed countries (LDCs).SecretariatCSTD WG IGFCSTD WG IGF ReportSpecial Advisor, Executive Coordinator with the help of UN DESAYOThe special advisor and the executive coordinator have not been named ; additional staff level positions should be filled to continue to strengthen the IGF secretariat
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1223. Currently, the IGF relies on voluntary funding, including host-country and other inkind contributions. While maintaining the present funding model, it is important to increase voluntary funding to enhance the long-term predictability and stability of funding contributions and create continuity of funds for the IGF activities. It is useful to explore additional ways to encourage voluntary contributions, in particular to support participation from developing countries and especially LDCs. Stable, predictable, and voluntary funding A/67/65 E/2012/48 6 should also cover remote participation management and technical expenses. The Secretariat and the host country should work together to ensure the availability of adequate technical and human resources, including a remote moderator. There is an integral relationship between stable, predictable and increased voluntary funding and the implementation of other recommendations of the Working Group.FundingCSTD WG IGFCSTD WG IGF Report
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1324. The present funding model should be continued. However, more financial resources are needed to support the existing functions of the IGF Secretariat and to support and enhance the participation of stakeholders from developing countries, and in particular LDCs. All potential donors are encouraged to contribute and make pluriannual contributions whenever possible.
Implementation : awareness raising about the opportunities and importance of contributing to the IGF trust fund has been actively done at many many meetings around the world by many stakeholders (ICANN meetings, tech community and business community meetings, civil society, governments)
FundingCSTD WG IGFCSTD WG IGF ReportSpecial Advisor, Executive Secretary with the help of UN DESANO
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1425. The MAG is tasked with preparing IGF meetings, and its members can only fulfil this task if they are able to be physically present in meetings. Efforts should be made to fund those who are not in a position to do so.
Implementation : X number of MAG members from developing countries received funding to attend the February and May preparatory meetings for the IGF (get info from IGF secretariat)
FundingCSTD WG IGFCSTD WG IGF ReportSpecial Advisor, Executive Secretary with the help of UN DESAYO
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1526. One way to source additional funds would be to create a mechanism for inviting, accepting and aggregating contributions, including smaller contributions, that can be used specifically to broaden participation for developing countries, particularly LDCs, in the IGF. The possibility of establishing a light non-profit entity for this purpose should be explored.FundingCSTD WG IGFCSTD WG IGF ReportSecretariat, communityYSProgress is being made to create a mechanism for inviting, accepting and aggregating contributions for the IGF trust fund. Members of the business community are working with an independent non-profit organization and UN DESA to set up a non-exclusive alternative for stakeholders to contribute, even smaller contributions, to the IGF trust fund. The idea is to have a simple way for stakeholders to contribute through a payment system that does not require each contributor to have a contractual relationship with the UN. Significant progress is being made to put this system in place.
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1627. Appreciation is expressed concerning the generosity of all donors to date. Donors are encouraged to continue, and where possible, increase their contributions, to assist in widening the donor base and to identify new mechanisms for predictable voluntary funding. In this regard, a closer relationship with stakeholders in the relevant fields should be explored and further encouraged.FundingCSTD WG IGFCSTD WG IGF ReportSecretariat with the help of UN DESANCdone and need to continue; donor’s meetings held in February, May
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1728. Outreach and informational materials, including a letter of invitation to join the donors developed by the Secretariat, will be useful to communicate with potential donors.FundingCSTD WG IGFCSTD WG IGF ReportSecretariatNS
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1829. The IGF Secretariat could make official announcements, via the website and other suitable mechanisms, to explain the fund-raising process, including information on how to contribute, as well as a description of the IGF and its activities that will be supported by contributions. [need to ask donors if they have seen progress on these points above and below]FundingCSTD WG IGFCSTD WG IGF ReportSecretariatNC
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1930. The resource mobilization for the IGF should be enhanced with proactive outreach and interaction with potential donors; in this regard, the Special Advisor on Internet Governance to the Secretary-General and the IGF Executive Coordinator can provide the necessary support in meeting this goal.FundingCSTD WG IGFCSTD WG IGF ReportSpecial Advisor, Executive Coordinator, SecretariatYS
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2031. Annual financial reports detailing budget items, income and expenditure should be made available to the IGF community via the website, taking into account United Nations rules and regulations.Account & TransparencyCSTD WG IGFCSTD WG IGF ReportSecretariat with the help of UN DESANC
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2132. The IGF Secretariat should provide an annual update of IGF finances during open consultations with the possibility of providing views and Statuss, which the MAG may incorporate in its work and summary report.Account & TransparencyCSTD WG IGFCSTD WG IGF ReportSecretariat with the help of UN DESANO
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2233. There should be timely reports to donors, annually and at the end of every project cycle, on the implementation of the project document and on the use of funds.Account & TransparencyCSTD WG IGFCSTD WG IGF ReportSecretariat with the help of UN DESANO
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2334. The IGF should recognize and acknowledge the substantial contributions from host countries throughout the hosting of the global IGF, which include significant financial and in-kind voluntary efforts such as providing services for the use of remote hubs and remote participants, as well as audio-visual and ICT requirements as per host country agreements. Such acknowledgments should be discussed with each host country.Acknowledge in-kind supportCSTD WG IGFCSTD WG IGF ReportSecretariatNOhas been done in Baku and should continue
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2435. The IGF should also recognize and acknowledge verifiable in-kind voluntary efforts to the planning and organizing process from other countries, organizations, and the United Nations, including support for participation, the hosting of remote hubs and remote participation services, as well as audio-visual and ICT requirements.Acknowledge in-kind supportCSTD WG IGFCSTD WG IGF ReportSecretariatNOhas been done and should continue
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2536. Although participation in the IGF has increased with time, it should be further broadened, both at the annual meeting and in its preparatory phase, to involve new stakeholders, in particular from developing countries and especially LDCs, and persons with disabilities and other underrepresented groups. Broadening participation enhances the IGF’s openness and inclusiveness and fosters effective multi-stakeholder policy dialogue and productive capacity-building. For this purpose, questions related to existing obstacles that limit greater involvement should be addressed. It is important to acknowledge that remote participation is now an integral part of the IGF and that adequate resources should be made available to develop this activity further.Particpation & Capacity BuildingCSTD WG IGFCSTD WG IGF Report
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2637. Support for participation of all stakeholder groups from developing countries, in particular LDCs, in the IGF and its preparatory process should be further enhanced.DiversityCSTD WG IGFCSTD WG IGF ReportSecretariatYOProgress has been made with the limited funds available ; note that several stakeholders have also contributed to supporting stakeholders from developing countries and LDCs. More progress is needed and is tied to funding matters
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2738. More topics addressing issues related to Internet governance for development should be included in the agenda to make it more interesting for participants from developing countries, in particular LDCs, thereby encouraging them to enhance their participation.
IMPLEMENTATION: see IGF 2013 programme post May consultation and MAG meeting, I believe this has been addressed, and should continue for all future IGFs
DiversityCSTD WG IGFCSTD WG IGF ReportMAGNO
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2839. The selection of workshops is important and they should be made more relevant and inclusive.DiversityCSTD WG IGFCSTD WG IGF ReportMAG, communityNO
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2940. Increased financial support for stakeholders who are currently not able to participate with their own resources is necessary. Where possible, special funding and other means of support for developing-country participants, in particular those from LDCs, should be increased. It is also important to encourage fellowship programmes supported by participating organizations.DiversityCSTD WG IGFCSTD WG IGF ReportSecretariatYO
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3041. Mechanisms to broaden participation should be encouraged, and such efforts should be ongoing and transparent with regular reports provided by the IGF Secretariat on progress made and obstacles faced.Broader ParticipationCSTD WG IGFCSTD WG IGF ReportSecretariat, communityNOseveral initiatives by stakeholders to implement this recommendation including: ISOC ambassadors programme; Business support for civil society participation (Google initiative)
US Govt. initiative to bring Iraqi govt. representatives to BakuACT online initiative to bring developing country entrepreneurs/SMEs to Baku
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3142. Remote participation is an integral part of the IGF. While remote participation has improved, in particular through remote moderators and hubs, there is still room for improvement in the following areas:
(a) The Secretariat should continue to ensure the availability of adequate technical and human resources, including remote moderators;
(b) Chairs and moderators should give remote and on-site participants equal recognition and the opportunity to participate;
(c) Low-bandwidth connections to remote participation tools should be accommodated;
(d) Linguistic diversity in remote participation should be fostered by ensuring that online meeting platforms interface with on-site interpretation;
(e) Mechanisms that facilitate remote participation, such as live transcripts, should be kept as an integral part of the IGF. Such mechanisms are invaluable not only to remote participants, but also to non-English-speakers and to people with disabilities, whether they are on site or not.
Broader ParticipationCSTD WG IGFCSTD WG IGF ReportSecretariat, MAG, all stakeholdersYCall of these recommendations were implemented in Baku to the extent possible, this should continue
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3244. To improve participation in the IGF of diverse linguistic and cultural groups, it is important to expand linguistic diversity functions in the work of the IGF. For example, this could be achieved by (resources permitting):
(a) Increasing the translation of key documents into United Nations official languages;
(b) Exploring the use of simultaneous machine translations based on real-time English transcripts;
(c) Encouraging the use of any of the United Nations official languages, not only English, as the working language in some workshops.
Efforts have been made to implement these recommendations, resources remain an issue
Broader ParticipationCSTD WG IGFCSTD WG IGF ReportSecretariat, all stakeholdersYS
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3345. A first step in this direction should be to enhance the IGF’s website by providing interactive functionalities and making it more attractive and inclusive. It should also maintain its conformance with open standards and further improve accessibility to persons with disabilities.Broader ParticipationCSTD WG IGFCSTD WG IGF ReportSecretariatYO
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3446. It is important to continue to encourage host countries to make information about logistics (e.g. low-cost accommodation, transportation between airports and hotels, shuttling between hotels and meeting venues) available in a timely manner on their websites.Broader ParticipationCSTD WG IGFCSTD WG IGF ReportSecretariat, MAGNOIGF Baku implemented this to the degree possible, IGF Bali seems to be on the right track to implement too, the host country website is up and has info
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3547. The role of the IGF as a “one-stop shop” where people can increase their knowledge and understanding of the IGF and Internet governance issues should be strengthened. This could be done, for instance, by introducing a structured track of pre-events and events at the Forum that contribute to capacity-building in Internet governance.Stakeholder understandingCSTD WG IGFCSTD WG IGF ReportMAG, Secretariat, Workshop organizersNOthis is being done for the IGF 2013 programme; several tracks identified
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3648. All bodies dealing with Internet governance should be invited to participate, in a coordinated and cooperative manner, in the “one-stop shop” track of the IGF which contributes to capacity-building on Internet governance.Stakeholder understandingCSTD WG IGFCSTD WG IGF ReportMAG, SecretariatNSthis is being done, and should continue
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3749. Orientation is important to better engage newcomers to the IGF and to create an environment where their participation becomes the most useful for them and also for other participants. Existing mechanisms to orientate newcomers should be continued and strengthened. This could be done by encouraging stakeholders’ initiatives to document the IGF, including concerning best practices, with related links on the IGF website. The establishment of an Internet Governance Observatory is also encouraged.Stakeholder understandingCSTD WG IGFCSTD WG IGF ReportMAG, SecretariatYSthis is being done, and should continue
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3850. Taking into account the need to increase the participation of all stakeholders, and in particular representatives of governments and parliamentarians to further broaden their interactions with other stakeholders at the IGF, a broad strategy could be developed to encourage their attendance, including possibly by organizing a special session during the IGF for them.Stakeholder understandingCSTD WG IGFCSTD WG IGF ReportMAG, governmental MAG members, SecretariatNSthis is being done, and should continue
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3951. It is important for the IGF to continue and improve its interaction and communication with other Internet governance-related entities in order to further global policy dialogue. This goal can be achieved by developing a defined outreach and communication strategy.Link to IG entitiesCSTD WG IGFCSTD WG IGF Report
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4052. The IGF is encouraged to continue and extend its interaction and communication with Internet governance-related entities in order to further develop the global policy dialogue.Relevance & inclusiveness of IGF mtg.CSTD WG IGFCSTD WG IGF ReportSecretariat, MAG, Special AdvisorNOthere is no special advisor at this time
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4153. The IGF Secretariat and the MAG should continue to improve the sharing of information related to the chosen policy questions for each annual IGF and its outcome documentation, with relevant Internet governance-related entities.Relevance & inclusiveness of IGF mtg.CSTD WG IGFCSTD WG IGF ReportSecretariat, communityNO
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4254. The IGF Secretariat and the MAG should further share information with relevant Internet governance-related entities about how they can contribute to and participate in the IGF.Relevance & inclusiveness of IGF mtg.CSTD WG IGFCSTD WG IGF ReportSecretariat, MAGNS
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4355. The communication should be improved between the IGF and relevant Internet governance-related entities. For example, it is important to improve linkages between the IGF and the CSTD, by requesting space in CSTD meetings to present information about IGF activities.Enhanced communicationCSTD WG IGFCSTD WG IGF ReportSecretariat, MAG, CSTDNOMAG report on the implementation of the recommendations will be submitted to CSTD
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4456. It is important to encourage better communication and interactions between national and regional IGF initiatives and the IGF, and to promote and enhance linkages with national and regional IGF initiatives. This should be achieved by consistent and active outreach to these initiatives by the IGF Secretariat. In addition, the MAG should ensure that national and regional IGF initiatives have adequate opportunities to feed into the IGF.OutreachCSTD WG IGFCSTD WG IGF ReportSecretariat, MAG with the help of regional IGF organizersNOThere is a national and regional IGF initiatives track at IGF 2013 to provide special space in the programme to highlight these initiatives, how they work, share best practices etc. Stakeholders have also contributed to raising awareness about national and regional IGF initiatives and promoting them to encourage broader participation. Increased staff support at the IGF secretariat would help in this regards as well.
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Evaluation Table
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Volunteers