A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 0.1 | This is a suggested schedule to aid with planning. It is not mandatory. | |||||||||||||
2 | 0.2 | When setting a date, edit "Days before con" and the Suggested Date field will be automagically updated | |||||||||||||
3 | 0.5 | ID | Area | Milestone | Area dependent on | Days before Con | Suggested Date | Time | Actual A16 | Drop-dead Dates | Done? | Notes | Duration | Successor | |
4 | 0.3 | This is a suggested schedule to aid with planning. It is not mandatory. | |||||||||||||
5 | 0.4 | When setting a date, edit "Days before con" and the Suggested Date field will be automagically updated | |||||||||||||
6 | C001 | Corporate | EBoard | Open ConChair nominatons | 700 | 2/13/2015 | |||||||||
7 | C002 | Corporate | EBoard | ConChair Interviews | 650 | 4/4/2015 | |||||||||
8 | C003 | Corporate | EBoard | Appoint ConChair | 635 | 4/19/2015 | |||||||||
9 | C004 | Corporate | EBoard | Present Decision fo Corporation | 550 | 7/13/2015 | |||||||||
10 | C000 | Corporate | ConChair | Initial Spending Authority (Marketing) | 501 | 8/31/2015 | 18 months (admin, parties, copying, etc) | ||||||||
11 | T035 | Treasury | Adjust Budget | 470 | 10/1/2015 | ||||||||||
12 | M001 | Communications | create flyer | 460 | 10/11/2015 | Need it for ad in Souvenir Book PUBS | |||||||||
13 | R001 | Registration | Set rates | Corp, Con Chair | 455 | 10/16/2015 | 10/17/2014 | -(1 year+3 month) Needs a Corporate vote to change the rates. | |||||||
14 | CC05 | ConChair | Choose Guests | 450 | 10/21/2015 | done | y | Added by PBO 9/21/13 | |||||||
15 | CC06 | ConChair | Create flyer and ad for Souvenir Book | 450 | 10/21/2015 | done | y | COMMS | |||||||
16 | C024 | Corporate | Hotel Contract Finalized | 440 | 10/31/2015 | Hotel contract should be finalized before previous convention so date/location can be published in Souvenir Book ad. | |||||||||
17 | M003 | Communications | Setup minimal website for convention | 400 | 12/10/2015 | Need it for ad in Souvenir Book PUBS | |||||||||
18 | P016 | Programming | Appoint divhead | 370 | 1/9/2016 | some time in March (?) | |||||||||
19 | CC07 | ConChair | Initial Marketing Budget | 366 | 1/13/2016 | 1 year (Lunacon, Balt, flyers, etc) w Treasury | |||||||||
20 | E001 | Events | Masquerade | appoint masquerade director | 350 | 1/29/2016 | 5/1/2015 | ||||||||
21 | CC03 | ConChair | Treasury | Select Con Treasurer | 349 | 1/30/2016 | done | y | Must be appointed by eboard CORP | ||||||
22 | C005 | Corporate | EBoard | Appoint Con Treasurer | 321 | 2/27/2016 | 10 months | ||||||||
23 | C020 | Corporate | Treasurer | Setup online banking (BillPay) for Con Treasurer | 320 | 2/28/2016 | (carried over from A13) | ||||||||
24 | H004 | Hotel | Housing | Meeting with Hotel to adjust room block sizes | 320 | 2/28/2016 | Deadline per contract. | ||||||||
25 | CC08 | ConChair | Reset email aliases to be this year's people | 318 | 3/1/2016 | ||||||||||
26 | Ex10 | Exhibits | Dealers | Talk to dealers and sell spaces | 301 | 3/18/2016 | Lunacon | ||||||||
27 | E002 | Events | Masquerade | <i>placeholder</i> | 300 | 3/19/2016 | |||||||||
28 | G001 | GOH | GOH | Get contact info for GOHs | 300 | 3/19/2016 | |||||||||
29 | Te001 | Tech | Appoint 1-2 assistant division heads | 300 | 3/19/2016 | ||||||||||
30 | PB001 | Publications | Communications | Update website | 294 | 3/25/2016 | |||||||||
31 | H005 | Hotel | Housing | Innkeeper appointed | 292 | 3/27/2016 | |||||||||
32 | CC09 | ConChair | DivHead Structure Final | 290 | 3/29/2016 | ||||||||||
33 | Ex08 | Exhibits | Dealers | Draw maps of Dealers Room | 280 | 4/8/2016 | |||||||||
34 | PB026 | Publications | Progress Reports | Spring - Reg is open | 280 | 4/8/2016 | 1:00:00 | ||||||||
35 | H006 | Hotel | Housing | DivHeads review blocking from previous year | 278 | 4/10/2016 | |||||||||
36 | P017 | Programming | general knowledge of room assignments | 275 | 4/13/2016 | 10/15/2015 | |||||||||
37 | P018 | Programming | set up mailing list for program staff | 275 | 4/13/2016 | ||||||||||
38 | H007 | Hotel | Housing | Build Guest Room List | 262 | 4/26/2016 | List of every room and type | ||||||||
39 | Ex09 | Exhibits | Dealers | Determine space and number of available slots | 260 | 4/28/2016 | |||||||||
40 | G001 | GOH | Travel | Get rough idea of travel preferences | 260 | 4/28/2016 | Helps with budget planning | ||||||||
41 | PB002 | Publications | Communications | Update staff web site (staff.arisia.org) | 259 | 4/29/2016 | |||||||||
42 | S026 | Staff Services | Start monthly (or so) staff newsletter (with Vol. Coord.) | 259 | 4/29/2016 | ||||||||||
43 | S020 | Staff Services | Training | Schedule BARCC/NSRCC training? | 257 | 5/1/2016 | Ideally, at least three sessions. One in June-ish, one in September, and one in Nov-ish. Possibly one at con for Security | ||||||||
44 | S027 | Staff Services | Remind div-heads to remove folks from last year form aliases and add new folks | 257 | 5/1/2016 | ||||||||||
45 | H017 | Hotel | Reservations | Begin working on hotel reservation website (Hotel) | 256 | 5/2/2016 | |||||||||
46 | CC10 | ConChair | Preliminary Budget | 251 | 5/7/2016 | May | |||||||||
47 | P019 | Programming | organizational meeting for programming | 245 | 5/13/2016 | ||||||||||
48 | Ex11 | Exhibits | Dealers | Update Questionaire and FAQ on website | 240 | 5/18/2016 | |||||||||
49 | GM003 | Gaming | DH | Gaming Topic Town Hall (Eg LARP Townhall) | 240 | 5/18/2016 | 5/7/2015 | ||||||||
50 | P008 | Programming | Zambia | Ask Reg to copy the previous year's Zambia flags to the current year. | 240 | 5/18/2016 | 8/1/2015 | Zambia gets its list of Participants from Congo. | |||||||
51 | Te002 | Tech | Appoint sound area head | 240 | 5/18/2016 | ||||||||||
52 | Te003 | Tech | Appoint lighting area head | 240 | 5/18/2016 | 3/15/2015 | |||||||||
53 | Te004 | Tech | Appoint video area head | 240 | 5/18/2016 | 5/30/2015 | |||||||||
54 | Ex12 | Exhibits | Dealers | Invite Dealers to fill out form | 230 | 5/28/2016 | |||||||||
55 | R002 | Registration | Process Earned Comps | Staff Services | 230 | 5/28/2016 | 5/28/2015 | 7/15/2015 | must be done before online Reg opens | ||||||
56 | Z001 | Zambia | Deploy instance | 230 | 5/28/2016 | Year configured; con dates configured; reports engine running; Congo flags configured; Congo interface running | |||||||||
57 | CC11 | ConChair | ConChair Structure Final | 229 | 5/29/2016 | ||||||||||
58 | O020 | Ops | Recruit senior level staff positions | 229 | 5/29/2016 | ||||||||||
59 | O021 | Ops | Start to Negotiate OH contract | 229 | 5/29/2016 | no OH A'16 | |||||||||
60 | O022 | Ops | start discussing setting up BARCC training for Ops and Security | 229 | 5/29/2016 | ||||||||||
61 | M004 | Communications | Ads | Send out Souvenir Book advertising stuff (Pubs?) | 228 | 5/30/2016 | PUBS | ||||||||
62 | P001 | Programming | Forum | Remind participants that the Brainstorm Forum is open | 228 | 5/30/2016 | 7/1/2015 | Tests email sending in Zambia | |||||||
63 | S028 | Staff Services | Send staff newsletter | 228 | 5/30/2016 | ||||||||||
64 | Y028 | Youth Services | Division level | Prelim Budget | 212 | 6/15/2016 | |||||||||
65 | O023 | Ops | Check storage for needed info (Old Ops logs, Infodesk logs (if any)) | 209 | 6/18/2016 | ||||||||||
66 | C025 | Corporate | Convention Budget Approved | 200 | 6/27/2016 | ||||||||||
67 | Ex02 | Exhibits | Artist Alley | Appoint Alley Liaison | 200 | 6/27/2016 | |||||||||
68 | GM004 | Gaming | DH | Set Deadlines for Areas, onboard Area Heads | 200 | 6/27/2016 | 7/1/2015 | ||||||||
69 | P009 | Programming | Zambia | Set phase for participant availability | 200 | 6/27/2016 | 7/1/2015 | 1 day after requested; warning appreciated | |||||||
70 | T036 | Treasury | Publish Budget | 200 | 6/27/2016 | early July Mentor | |||||||||
71 | Z002 | Zambia | Previous con data loaded | 200 | 6/27/2016 | ||||||||||
72 | E003 | Events | discussion with con chair about theme, focus, what to do differently this year | 199 | 6/28/2016 | 6/23/2015 | |||||||||
73 | Ex13 | Exhibits | Dealers | Send acceptance letters to Dealers | 198 | 6/29/2016 | BEFORE membership rate goes up & hotel reservations open. | ||||||||
74 | S021 | Staff Services | Training | Safe Serv training schedule? | 197 | 6/30/2016 | |||||||||
75 | Ex14 | Exhibits | Dealers | Send out second round of invitations | 195 | 7/2/2016 | If there are spaces still left | ||||||||
76 | Y006 | Youth Services | Fast Track | Confirm staff | Staff Services | 190 | 7/7/2016 | ||||||||
77 | Y017 | Youth Services | Turtle Track | Confirm staff | 190 | 7/7/2016 | |||||||||
78 | H008 | Hotel | Housing | Hotel blocking fixed | 185 | 7/12/2016 | |||||||||
79 | P002 | Programming | Forum | post reminder about brainstorm closing | 182 | 7/15/2016 | 8/15/2015 | took a few days to propagate through all media | |||||||
80 | Ex01 | Exhibits | Artist Alley | Update Website | 180 | 7/17/2016 | |||||||||
81 | Ex03 | Exhibits | Artist Alley | Create/Update application form | 180 | 7/17/2016 | |||||||||
82 | G002 | GOH | GOH | Appoint Artist GOH Liaison to deal with shipping of GOH art | 180 | 7/17/2016 | See wiki page on GOH Art and Insurance | ||||||||
83 | G012 | GOH | Zambia | Provide Reg with names and contact info (and clear last year's info) | 180 | 7/17/2016 | We need them in Congo (REG PROG) | ||||||||
84 | GM001 | Gaming | LARPs | Setup LARP proposal framework | 180 | 7/17/2016 | 7/31/2015 | ||||||||
85 | GM002 | Gaming | Tabletop | Setup Tabletop GM Signup | 180 | 7/17/2016 | 8/10/2015 | ||||||||
86 | GM005 | Gaming | Expo | Setup Expo proposal framework | 180 | 7/17/2016 | 8/1/2015 | ||||||||
87 | R003 | Registration | Open online Reg | 180 | 7/17/2016 | 6/14/2015 | earlier is better | ||||||||
88 | CC12 | ConChair | Budget Adjustments for specific con goals | 176 | 7/21/2016 | ongoing until Dec CORP | |||||||||
89 | C024 | Corporate | Overflow Hotel Contract Finalized | 170 | 7/27/2016 | Overflow hotel contract should be signed before reservations open. | |||||||||
90 | E004 | Events | produce info for website | 167 | 7/30/2016 | 7/7/2015 | Ongoing - rough outline / more as book | ||||||||
91 | S024 | Staff Services | Volunteers | Figure out location of Volunteers desk | Hotel | 167 | 7/30/2016 | space allocation - where can we put a table to promote volunteering? | |||||||
92 | S029 | Staff Services | Send staff newsletter | 167 | 7/30/2016 | ||||||||||
93 | A049 | Art Show | mailing | Correct and update mailing list | 166 | 7/31/2016 | 9/3/2015 | 9/15/2015 | |||||||
94 | A050 | Art Show | mailing | Review rules and forms; Update website | 166 | 7/31/2016 | 4/24/2015 | 10/1/2015 | |||||||
95 | P003 | Programming | Forum | closing brainstorming | 166 | 7/31/2016 | 8/22/2015 | ||||||||
96 | A051 | Art Show | mailing | Reservations open | 165 | 8/1/2016 | 4/24/2015 | 10/1/2015 | |||||||
97 | C006 | Corporate | SAC/SWC | Appoint people to run the Student Art and Writing Contests | 160 | 8/6/2016 | |||||||||
98 | H009 | Hotel | Housing | Innkeeper & Hotel Liaison reservations training | 160 | 8/6/2016 | Must complete before any room type sells out | ||||||||
99 | Y005 | Youth Services | Fast Track | Brainstorming (in conjunction w/Programming) | Programming | 160 | 8/6/2016 | ||||||||
100 | P010 | Programming | Zambia | send first mailing to prospective program participants for whether they will be coming | 159 | 8/7/2016 | 10/1/2015 | Zambia changes requested on 6/12 were not done until then. Queuing system had severe problems and 2 more mailings were sent out on 8/23/ and 8/30 |