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Volunteer JobDescriptionTimeName
Phone Number
Email
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Set-upSet up for the event at Destiny. A set-up diagram and instructions will be provided. All supplies from BlueSkies and equipment from Event Magic will be delivered before Saturday so no need to transport.1-5pmSimone Lee (Lead)310-779-8603simonetureck@gmail.com
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1-5pmChrista Edwards
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1-3pmMegan Myers
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1-3pmBrian Smith
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1-3pmAsnake Alemu510 621 4967asnakelegesse@gmail.com
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2-5pmPeter Sullivan
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2-5pmClaudia Prado
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2-5pmAmeena Muhammed
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One of the late shift set-up volunteers will need to pick up ten 10-pound bags of ice for the bar on their way to Destiny.2-5pmLeslie Davis 408 483 0681grants@blueskies4children.org
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Registration/Wine Toss SalesShift #1: Registration people will be stationed at tables, signing people in via Auctria on a laptop. Volunteer training occurs during the first 30 min. of the shift. 5-7:30pmLeslie Davis 408 483 0681grants@blueskies4children.org
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5-6:30pmSharon Liu408 621 6813sharonliu@berkeley.edu
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5-6:30pm
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Promote wine toss ticket sales at registration. 5-6:30pm
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Shift #2: Registration people will be stationed at tables, signing people in via Auctria on a laptop. Volunteer training during the first 30 min. of the shift. 6-7:30pmMu Da510-239-8261thainthainku16@gmail.com
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6-7:30pmEmily Gordon510-332-6156gordon.emily@gmail.com
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Promote wine toss ticket sales floating throughout venue.6-7:30pm
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BartendersFriendly volunteers will stand or sit behind the bar and pour beer, wine and non-alcoholic drinks for people. When people are arriving (6-7:30), one volunteer will pour sparkling wine and handout to people as they complete the registration process. 6-7:30pmBronwyn Cox610-324-4406cox.bronwyn@gmail.com
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6-8pm Lucy Liu408-621-6815Luzliu@gmail.com
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7-8pmJosie Chiles510-410-4002Josiec@gmail.com
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9-10pmSharon Liu408-621-6813sharonliu@berkeley.edu
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AV/TechPlay music during silent auction; lower music during MC announcements. Make sure mics, PPT loop, lighting and any other tech is on point.5:30-10pmMike Lee510-508-5993michaellee34@gmail.com
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MCWelcome people and encourage bidding during silent auction by making periodic comments about specific items or about the bidding levels. Help direct people through the evening when its time to close the silent auction and head to the live auction room. Lead the wine toss, live auction, and sunshine fund as auctioneer. 5:30-9pmLissa-Moon LaCroix
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DJDJ after the band finishes playing6-9pmAmir Raad
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PhotographerPhotograph event as it takes place so we can share images with potential funders, attendees, and in marketing6-9 pmWilmot Yeh
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VideographerTake video of event for use in marketing and fundraising campaigns6-9 pm
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Silent Auction IT Help DeskStation yourself at our "IT Help Desk" to assist guests who are either not tech savvy, don't want to or can't bid using their phone, or have tech questions about using Auctria to bid. Tablets will be available for guests to use at this desk to bid themselves, or volunteers can help them place their beds. Volunteers on this team will be trained on Auctria bidding process during the first 15 minutes of their shift. It is pretty simple!5:45-8pmClaudia
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5:45-7pm
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6:45-8pm
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Silent Auction Bidding Expediter
This volunteer will be the MC/Auctioneer's righthand person, delivering key information about items to announce during prime bidding time in the silent auction and keeping track of time.6:30-8pmMegan Myers
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Silent Auction Pick-UpBring physical auction items to the checkout crew in the conference room (clear glass doors).
7:45-8:15pm
Leslie Davis 408 483 0681grants@blueskies4children.org
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Live Auction SpottersVolunteers will stand next to the stage area and spot audience members who raise their "paddle" to help auctioneer move quickly through the auction.
1-One of these volunteers will need to quickly tally live bids to estimate money raised so far and deliver that info to Lissa
2-One of these volunteers will need to deliver the bidding number and final bidding price of those who win items in the live auction to the checkout crew in the conference room (clear glass doors).		8:15-9:30pmLeslie Davis 408 483 0681grants@blueskies4children.org
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8:15-9:30pmSimone Lee310-779-8603simonetureck@gmail.com
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(CHECKOUT)
Bid Entry		After live auction & Sunshine Fund, volunteers will do bid entry--winning live auction bids will be entered into Auctria from bidding sheets so that names match up with the item(s) they won, and receipts will be printed for each (winning) bidder.
8:00-8:45pm
Jen (Lead)
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8:00-8:45pm
Julie Cassata
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(CHECKOUT)
Bag & Tag		The Bag & Tag team works alongside the Payments Team. They will package items by winner, staple receipt to front of bag/package/envelope, and organize packages by bidder number for Payments Team. 8:15-9pmJen K (Lead)
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8:15-9pmLucy Liu408-621-6815Luzliu@gmail.com
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8:15-9pmSharon Liu408 621 6813sharonliu@berkeley.edu
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(CHECKOUT)
Payments		The Payment Team process payments from winning bidders. Once bidder provides their bidder number, payments team volunteer charges them then hands them their bag/package/envelope which will have been organized by bidder number by Bag & Tag Team.9-10pmJen K (Lead)
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9-10pmJulie Cassata
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9-10pm
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Clean-Up
(EARN DOUBLE HOURS)		Pack up all BS4C supplies and put Destiny Arts Center back together how we found it :) Event Magic will pick up tables/chairs/etc.10-11pmSimone Lee (Lead)310-779-8603simonetureck@gmail.com
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10-11pmMike Lee510-508-5993michaellee34@gmail.com
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10-11pmLeslie Davis 408 483 0681grants@blueskies4children.org
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10-11pmMu Da510-239-8261thainthainku16@gmail.com
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10-11pmSharon Liu408 621 6813sharonliu@berkeley.edu
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