ARCHIVES*RECORDS 2020 Unofficial Program Suggestions and Connections
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This spreadsheet is provided as an informal tool to connect individuals who are seeking ideas and/or collaboration on session proposals for ARCHIVES*RECORDS 2020. It is not monitored by CoSA, SAA, or the 2020 Program Committee and is not part of the official submission process. Read the full Call for Program Proposals:
Name: Session ProposerContact InformationTopic PresentationldeaName(s) of interested partiesContact Information
Kay Lewandowskakarolina.lewandowska@navy.miloverworked, overwhelmed, and burned outWhat kind of future can we really image when many of us are overworked, overwhelmed, and burned out? We are always busy at work. We work past regular hours, thinking about work night and day. Not taking your vacation time? Starting to dread going to work, getting sick a lot, or feeling overworked and exhausted? You are not alone.Joseph
Carol Wilsoncbwilson@law.stanford.eduI can use that: An Interdisciplinary Approaches to ArchivesFocus on the integration and use of tools, concepts, and terminologies from other disciplines and how it can be applied to be used in archival profession. Caitlin Reeves
Kate Hujda (gift theory) Blake Spitz (religious studies - concepts of relationship, revelation, and ritual); Liz Ehrnst (art, exhibition, rights, DAM);
Tanya Yuletyule@stanford.eduArchives on the moveWith collection material expanding, collections being stored in outdated buildings or in areas of high environmental threats, what is the best way to plan for the inevitable move? Focusing on real experiences of prepping materials to go off-site, discuss planning, implementing, access, risks and rewards.Chelsea Fairley; DiAnna Hemsath; Katrina Cohen-Palacios; Jennifer,;;;
Natiba Guy-Clement Finding our balance: Spotlight on archives at public librariesMany public libraries are home to varied archival and special collections. Because access is of great importance to these institutions it is a great fit for researchers who may find academic repositories intimidating. However for many public libraries, the focus on providing inviting programming, outreach and services to engage with the community is often the biggest priority, and may not include archival collections. How can the future role of archives in a public library setting be envisioned? How can the public library archives community find creative solutions to making collections available and incorporate them into the larger scheme of the public library. How can they highlight the connections archival collections may hold and their importance as well as make their resources go the distance while advocating for their needs?Erik Bauer; Emily DuGranrut; Madeline Moya; Patricia DelaraErik Bauer -; Emily -; Madeline -;
Popular Front for the Liberation of ArchivesThe Professional Organization In Late CapitalismEvents of the past few years have demonstrated tension within SAA between competing visions of professional conduct and responsibility, and among contending understandings of archivists' values. Guild identity little by little is passing away in favor of a liberatory ethics. Yet irredentist elements remain. This session is intended to permit the community to critique itself and to determine what the role of a (non-accrediting, non-bargaining) professional organization is, given present material and cultural circumstances.
Guided Meditation for ArchivistsThis idea developed out of discussions at the 2019 annual meeting regarding imposter syndrome. Some archivists experiencing imposter syndrome suggested using apps with guided meditation to relieve stress at work. For this reason, we thought it would be great to have a meditation session (or sessions) at the next annual meeting.Taylor Fisk
Kate Crowekatherine.crowe@du.eduIntegrating Archives and Exhibits into the CurriculumHow can archives be used to both develop critical information literacy as part of curricula, as well as creating engaging exhibitions, programs, and other ways of "activating" and "making visible" the collections we steward? Kate Crowe (Curator of Special Collections and Archives at the University of Denver), Rebecca Macey (Exhibitions and Programs Manager), and Rob Gilmor (Professor, Writing Program), will discuss how archives-based instruction and assignments that generate public exhibitions can both benefit the students in the classroom, and showcase the value of archival collections.Raymond Maxwell; Holly;
Scott Keeferscott.keefer@doc.orgEmail Archiving for Small InstitutionsMany publications on email archiving are presnted in a way that is highly technical and assume a highly-funded instutiton in the government or a university. That does not eliminate the need for pratcially minded, demonstrated inroads into email archiving for archivists who are looking to begin email collection at institutions with less technological or financial resources. This session will demonstrate ways that institutions have begun to collect and process emails outside of government or academia.
Kara Flynnkf025@uark.eduArchival Instruction/Outreach beyond the HumanitiesThis session idea was sparked by the 2019 Teaching with Primary Sources Unconference. At the Unconference, a number of sessions related to using archival collections as data/data sets, and doing outreach to STEM drew large groups, but when it came time to discuss what we all had actually managed to do in terms of stem instruction/outreach, few of us had had success, and most of us went to the sessions hoping to get ideas from others (who also haven't quite managed this yet). Are you doing outreach and instruction outside the humanities? Where are the opportunities and challenges with STEM and archives? How can/should we tailor our outreach and instruction approaches for these different disciplines? I'm hoping this session can be a mix of successful approaches, and maybe also what we've learned from some of the difficulties in this area.Heather Stecklein ; Julia Corrin (Carnegie Mellon)Heather Perez I have worked with classes in Special Collections for our environmental studies, marine sciences, and geology departments. One of my student workers is a Math major and she uses these strengths in helping us at work. Also, have examples of work we've done with Business and Political Science. I'd love to hear more about what you and others are doing. ; jcorrin@andrew.cmu.eduCarrie Schwier -I'd love to be involved in this session! I'm particuararly intersted in the teaching with primary sources as data piece - I proposed this at the Unconference so I was excited when it was popular! We are working with a couple of classes in this capacity - a Psychology of Personality course (students are applying theories they've learned to some of our student scrapbooks, etc) and a Folklore course which involves a GIS magging assignment. If there's enough interest, I feel like this could actually be 2 seperate sessions. I can forsee some instances where courses in the humanties are using primary sources as data such as the Folklore course I'm workign with. Heather Stecklein: I have collaborated with lots of non-humanities staff on assignments using our collections.
Ashley Williamsawilliams@hagley.orgProcessing large and complex collectionsI would like to propose a panel that highlights some of the unique challenges and situations large and complex collections pose to archivists, but also some strategies on how to tackle them. How do you approach a large (150+ linear feet) collection? How is it different than smaller collections? Does MPLP come in to play more with a large collection? What if you are having to add a significant addition to an already processed collection? In my personal experience, large collections are often processed by project archivists. I’m not sure if I would want to get into the project archivist aspect, but something to possibly consider.Stefanie
Sue Luftscheinluftsche@usc.eduThe Finding Aid ReexaminedI’m interested in putting together a panel that critically examines the finding aid as a “document”. Recent scholarship, as well as linked data and new OAI protocols, are surfacing new ways of thinking about and creating finding aids. Do we really need to maintain a format that itself was created to duplicate a textual document? Is XML the best way we can come up with to present archival metadata? Can we leverage new technologies and structure standards to develop new, more meaningful, and easier ways for researchers to discover and more importantly find archival materials?Caitlin Rizzo; Marcella Huggard; Jennifer Sirotkin; Natalie Johnson; Lauren Gaylord; Diana Marsh; Liz;;;;;;
Marcella: I'm particularly interested in translating legacy, paper-based finding aids into electronic documents that are not as static in some ways but may be more inflexible in other ways.Jennifer:  Our Archives does not create finding aids.  We have set up our DAM so that item attributes align with DACS to ensure that the same intellectual information is included with each item (scans and photographs) and collection (items that will not be individually scanned such as the CEO's correspondence).Diana: I've been conducting user studies/interviews with Native communities and other researchers and have found that finding aids are counterintuitive, particularly for Native users. We're interested in exploring other modes of access for source communities at the National Anthropological Archives.Liz: we’ve been working on a linked data project with a beta public interface (just released) that explores different types of “relationships” and entry points to archival items/collections as well as across art/object/library collections. Working with the traditional finding aid structure and data exported via EAD has been a challenge.
Alexis Antracolialexis.antracoli@princeton.eduManagement and Leadership 101: What You Didn't Learn in Graduate SchoolAs archivists move up in their careers they often find themselves managing others and tasked with providing leadership to teams and organizations. However, in most archival education programs there is at most one course in basic management that provides scant training for managing and leading teams, including strategic planning, providing difficult feedback, decision-making, and conflict resolution. How can archivists learn these essential skills for being effective managers and leaders? What is the difference between leadership and management and why does it matter? What resources are available and how have archivists who have successfully made the transition to management and leadership done it. This panel will explore these questions and others and attendees will leave with a better understanding of essential leadership and management skills and ways to develop them. (this idea is in development and I have one panelist lined up, but am open to ideas!)Dana Lamparello; Marcella Huggard; Michelle Sayers; Brittany;;;
Shaun Hayeshayes29@uwm.eduUse It or Lose It: Incorporating Researcher Products into Archival ServicesI would like to put together a traditionalor lightning talk panel that focuses on how archives can improve the services that they provide benefit through the incorporation of information about the use of their materials. I am particularly interested in sharing examples of how archives have used researcher products to improve appraisal, access, researcher services, and inclusivity. For example, if a researcher uses archival materials to write a research paper, an archives could then use the contents of that paper to identify related materials that it might acquire, consider how it might revise terms and contexts used to provide access to materials, consider how it might use the information relayed in the paper to improve an archivist's understanding of a particular topic, and consider how the use of materials by community members related to archival materials might help the archives be more inclusive and thoughtful in how it appraises and provides access to community-derived archival materials. I would also like to provide a brief overview of the history of researcher products contributing to the enhancement of archival services. Has your archives engaged in these or similar activities? If so, please consider joining this panel! Diana Marshmarshd@si.eduDiana: I'm conducting user studies at the National Anthropological Archives, especially focused on Native users and uses of archival materials (products might include Indigenous maps, placenames, artists' projects, land claims, language immersion curricula, etc.), and how those can inform archival practice. We are currently piloting subject guides but also working on forming an Indigenous Advisory Board after thinking more critically about Native use.
Natalie Johnsonnatalie.johnson@churchofjesuschrist.orgRemote archivistsRemote archivists are becoming more and more common. I would love to get a panel comprised of archivists who work remotely to discuss barriers and solutions. How does your institution manage remote work? What tasks are done onsite vs. remotely? Are you paired with interns, paraprofessionals, or volunteers? Let's work together to share our strategies (and grievances)!
Christy Kincaidckincaid@airzoo.orgInstitutional Archives in MuseumsRealizing how important an instutional archive is in Museum or general archive. How do you start and institutional archive? How do you start collecting in the now? Why is it important to have an instutional archive?Samantha Schafer (working in an institutional archive that hasn't EVER been 60+ years)
Ryan Leimkuehlerrleimkue@ksu.eduArchives in Times of DisasterThis session would focus on Archives/Special Collections in disaster/emergency response. My section would focus on communication during disaster highlighting KSU's fire disaster and our communication efforts during/after the event. I would like to get additional panel members who have responded to or have prepared for eventual disasters. This panel scope could easily expand for any disaster planning efforts in response to climate change. Gwen Higgins, University of Alaska Anchorage. Responding to/learning from the 2018 magnitude 7.1 earthquake in Anchorage.
Alison Clemensalison.clemens@yale.eduTreating Our Future Selves Well: Managing Sustainable Processing ProgramsI’d like to compile a session on managing sustainable processing programs. I see this as potentially incorporating several themes, including identifying institutional processing capacity; determining the operational impact of acquisitions; advocating for appropriate, operationally driven processing staffing levels; and building robust and flexible processing and institutional documentation. All these topics are relevant for sustainably managed processing programs because they pertain to advocating for and operating within institutional means and using documentation as a way to communicate with our past and future selves. There are likely other possibilities here, too, and I’m open to suggestions and further conversation! I’m also open to discussion about the best session format for this.Michelle Sayers, Erin Kinhart, Rosalie,,
Melanie Nefnef@churchofjesuschrist.orgFuture of web archiving (not official title)Our institution has found that there is no one tool that answers what we would like to see in acquiring, capturing, and preserving web content. The web has changed and so must our tools if we not only want to capture content, but preserve it in the manner in which it was created. We use a lot of work arounds to manage tools in a way that would allow us to catalog, preserve, and potentially allow better access in the future. There is also a concern that web content is represented by specific communities, and certain socio-economic factors, and that we as collectors might even have our own biases in what we capture. How do we make sure that all types of groups are being represented? Furthermore, how do smaller institutions -or those with minimal resources- archive websites? What kinds of compromises have you had to make (tools, content captured, resources allocated)?
I'd like to discuss how different archives and institutions are navigating these issues and working to capture web content with a long-term goal in mind.
Roxanne Dunnrdunn@semo.eduPreserving Local Veterans' History (or any aspect of a community's history)I have taken inspiration from various "community scanning day" projects I have read and learned about over the last few years and this Veterans Day 2019, my academic archives will be hosting a "Preserving Local Veterans' History" project in conjection with our University's History Department and local VFW Post. This event is also being "embedded" in the Archives class the History Dept teaches, so I think this topic really lends itself to the "creative" and creating the future theme. I would like to present about how this project was concieved and developed and how it was implemented. I think it could be presented as either a panel discussion, traditional or world cafe type session where attendees could be guided through the process of launching their own outreach initiative similar to our examples. I'm open to any and all suggestions and look forward to hearing from interested parties! Jennie
Olga Virakhovskayavolga@umich.eduIt's Made of People!: Appraisal of Digital Records.This proposal is for a panel dedicated to technical and intellectual appraisal of digital records: pre-accession assessment, accessioning, during processing, etc. This includes born-digital and digital media (i.e., floppy disks, optical discs, and USB drives) records. Even after an initial appraisal of both digital and physical records, once boxes are brought in, digital media with unknown content (often unknown even to the donor/creator of the media!) can be discovered. Archivists find countless drives and disks with “paper” files—thrown in office folders, tacked inside three-ring binder pockets, lost underneath stacks of paper, enclosed in envelopes containing correspondence, and so on. This panel will analyze workflows and present recommendations for expedient and informed technical and intellectual appraisal of digital records, specifically, large sets of digital records. While digital appraisal and processing tools will be discussed, the conversation will also focus on coordination between appraisal, transfer, and processing; roles; and efficient and effective documentation of activities and findings, understanding of colleague’s roles, and overall good communication within and between teams as well as with outside stakeholders. These "soft skills" are as critical to digital appraisal as having sophisticated tools and technical know-how. Hence the title.Hyeeyoung Kim; Brenna Edwards; Kelsey O'Connell; Rosalie;;;
Michelle Sayersmsayers@churchofjesuschrist.orgIt's a Small World After All: Accommodating Language in ArchivesLet's talk about how we accommodate multiple languages in digital collections and with patrons, particularly if we have collections that are not in English. How do we make sure things are accessible in language for patrons to find? What should we be doing to make sure we are accommodating perhaps large portions of our communities for whom English is not their first language? We have a multinational organization that deals in hundreds of languages. We have developed some strategies on handling these varied languages, and we would also like to hear from other institutions that deal in multiple languages to see how they manage those records.Lisa Lamont and Amanda Lanthorne, we are working on multi-lingual metadata for a collection of letters from persons detained by ICE at the US border.;
Veronica Denisonvldenison@ksu.eduArchivists with disabilities (new title forthcoming)In a climate where we are still asked "Can you lift 40 pound boxes and climb ladders?" during interviews, what do we do if we can't? Or what if you experience debilitating, long-term injury after you were hired? I'd like to propose a session where archivists with physical and/or mental health disabilities can present on their experience and its relation to their job or graduate work. Was their employer accommodating and what options, if any, were offered? How do they work with their disability in order to do their job? And how can we, as a profession, become more inclusive and accommodating? [Note: I was struggling with appropriate terminology, and would love a terminology discussion both in the panel and in the proposal.]
Adina Rigginsrigginsa@uncw.eduArchiving creativityHow do archives collaborate with performers and artists of all types to collect their works and share these resources with the public? Will artists have an expanded role in shaping archives collections, given that the nature of work is changing and creativity is one thing that may not be readily outsourced to AI and other forms of automation at this time? What are the challenges, from copyright to financial/institutional support, inherent to preserving and archiving creative work in various formats? How can collaboration with partners (libraries, museums, cultural heritage organizations, government and non-profits) benefit stakeholders?Adina Riggins; Brenna Edwards; Lauren Gaylord; Lauren White; Denise Jones; Colin;;;;;
Zach Brodtzlb2@pitt.eduAddressing the Documention Gap: Archivists as Records CreatorsWhat options are available to archivists when there is a clear gap in their collection's documentation, particuarly when frequent research questions would benefit from that information? This session will explore the ways in which archivists have taken on the role of records creators to provide a more complete documentary record for their institution. Zach Brodt, Jonathan,
Maya a network of archivists in IndiaConsidering how many private, crowdsourced and "new to the public" archives have emerged in India recently, isn't an archivists network a worthy conversation? This is especially urgent as state archives are often inaccessible (even digitally) to the public and so allowing for new views of inter-connected archives might address the need at hand.
Jennifer Hojenn-ho@hotmail.comEquitable compensation for archivistsI'd like to address archivists' compensation and benefits. Topics might include salary, gender wage gap, salary negotiation, tenure requirements, full-time and part-time work (including project positions), and ethical internships.
Angelique Richardsonarichardson@archatl.comOther Duties as AssignedEvery job description ends with a line addressing "other duties as assigned" in an effort to cover the myriad of odd jobs we're tasked with throughout our archives career.  These are usually wide-ranging and incredibly unique "other duties" that I thought would be fun to discuss in a lightning round type session.  Sometimes we're able to learn how to handle these "other duties" based on what our colleagues have done before, but more times than not we're on our own in coming up with creative solutions for the unique task we've been assigned.Jessica Bright and Lindsay and
Julia Corrinjcorrin@andrew.cmu.eduRethinking RepositoriesMigrations are often the best time to go back to the drawing board and rethink what we are doing and why. I'm interested in putting together a talk about migrations, assessment and reassment. I'm particularly interested in situations where archives have rethought how they present their collections -- changing oranization, metadata, or search functionality. At Carnegie Mellon, we are preparing to migrate to Islandora 8 and are treating it as a transformation, not a migration.Adam
Jessica Bright and Lindsay and lmancuso@revsinstitute.orgAftereffects of Institutional ChangesOrganizational changes occur frequently in libraries, archives, and museums whether it is a reorganization, new hires, or shifting goals and priorities. We are interested in exploring these changes and its effects on staff both expected and unexpected, such as personnel, duties, projects, and new directions. In 2017, Revs underwent a large-scale change in priorities and goals to streamline various projects and bring many operations in-house, as well as promote visibility and accessibility of collections. We have seen many aftereffects of this change, some expected and some unexpected. We would like to discuss how other institutions have experienced and handled their own change lifecycle, how we can all plan for this process, and real-world examples of the varying levels of success of these organizational changes. We believe by discussing these changes and outcomes, we as institutions and staff can be more prepared, forward thinking, and flexible in our everchanging field. Meaghan Alston

Angelique Richardson
Amanda Hawk and Jay-Marie and jmburton1@uky.eduData-Driven Decision Making using Public Services StatisticsImagined as a follow-up to a session at RBMS 2019 about implementing the SAA/RBMS Standardized Statistical Measures and Metrics for Archives and Special Collections but focused on the ways institutions are utilizing the data collected to make changes to services, create new programs, improve efficiencies, etc. We hope this could be a fish-bowl type session with multiple stations or breakout sessions happening at the same time to accomodate everyone who wants to present on the topic, as well as allow for attendees to "shop" different breakout groups, but are open to suggestions about the format.
Stephanie Bredbenner and Eve and eve.bourbeau-allard@yale.eduThe Elephant in the Stacks: Normalizing the BacklogWe're interested in discussing the persistent attitude in our field that backlogs are inherently bad, a reflection on our productivity and value as professionals and institutions, and in need of "elimination" or "busting." And yet everyone has one! We hope to share experiences with backlog, backlog projects, and internal and external pressure about backlogs that reframe backlogs as a natural part of the archival workflow, possibly from a labor perspective (although we are of course open to other angles and approaches) Samantha