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EVENT CALENDAR - Regional 2024
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February
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Identify key leads in event production roles
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Determine qualifications & categories for this event
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Determine States Invited/invovled
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Create rules committee
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Determine registration platform
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Gather Sponsorship Deck for partnership manager
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Begin event production calls
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March
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Request landing page to activate
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Venue visit: Map complete, trail modification conversation. A need to make any changes to course?
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Identify key leads for Adventure, TTC, Grit
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Submit use agreement with MD DNR
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April
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Save the date socials
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Prep registration page
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Determine awards budget & vendor & design lead
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May
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Save the date socials
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Press release 5.8
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Informational session for all LDs 5.23
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landing page goes live AFTER Informational session 5.24
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Submit for flyer template created
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Venue visit: Map complete, trail modification conversation. A need to make any changes to course? 5.31
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June
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6.15 Registration Opens once Bike Reg
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Adventure Planning Begins
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National Activations from MarcomDev
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July
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Sponsorship commitments complete 7.31
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Grit Planning
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August
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Event Schedule Work Begins 8.1
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Race Plates ordered 8.15
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Economic impact survey created 8.31 (Nargis)
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Submit insurance to NICA
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September
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Build post-event survey (Nargis)
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Regional communcations (Newsletter) 9.15
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LD call to help prepare coaches call 9.15
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Volunteer Sign up created 9.15
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October
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communications from NICA begin 10.1
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Volunteer Sign Up Live 10.1
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Event Schedule Posted 10.1
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Event Flyer Posted 10.1
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Expo Map Complete 10.1
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Google forms for PZ management sent 10.1 (due 10.18)
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10.21 Registration opens to all
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November
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11.1 Registration closes
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11.2 Final Registration list pulled
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