AP107_Non-Travel_Meals_Authorization_Expense.xlsx

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1	N C State University - Non-Travel Meal Authorization and Expense Form - AP107
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3	Type of Business Meeting:
4	Purpose of Business Meeting:
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7	Name & Address of Person Requesting Reimbursement		Title		Phone Number
8	Name:
9	Address:
10	City/St/Zip:
11	Name of Contact Person		Title		Phone Number
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13	What is the Vendor ID of the Person to be Paid?
14	Is the Person to be Paid a University Employee? (select yes /no from drop down box)
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16	What is the Total Amount of the Meal Expenses?
17	What is the Amount of Expenses Paid with a University Pcard?
18	What is the Amount of Expenses to be Reimbursed? (attach original receipts)
19	Was Alcohol Purchased? (select yes /no from drop down box)
20	Were Spouses in Attendance? (select yes /no from drop down box)
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22	If not Identified on the Receipt, Please List the Campus Location or Name of Business where Meal was served and the Address (Street, City and State), and Date/Time of the Meal:
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25	If not Identified on the Receipt or Information Attached to the Receipt, List Below The Person(s) / Group(s) and Their Business Relationship(s) Being Served a Meal:
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27	How Many People Were Invited to or Attended the Meeting?
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29	If the Following were in Attendance and were Given a Meal, Please list their Names in the Box Below: University Employees in Travel Status or a Non-Employee Eligible for Travel Reimbursement (This information is needed to insure that the meal expense is not duplicated)
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32	Requestor's Certification
33	I certify that the meal expenses incurred are an ordinary and necessary expense for conducting university business as described above, that the information provided herein is accurate and that the amount requested for reimbursement, if any, is net of amounts already charged/paid by the university through Pcard or check. If Alcoholic Beverages were included in the meal, I certify that I am knowledgable of the University's "Alcohol Regulation" and "Alcohol Policy" as provided in PRR "POL 04.02.1 & 04.20.2", and certify that I have complied with those requirements.
34	Signature of Person Requesting Reimbursement			Date
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36	Approval (No Lower than Department Head for Food, Dean for Alcohol or Spouse)
37	Signature - Approval / Date
38	Print Name / Title
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40	Distribution of Charges (For Business Office)
41	Project #	Project %	Expense Account #		Amount
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45				OK	0.00
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