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2026 Personnel Resource Status Report
Colorado Department of Public Safety
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& Meal Expense Reimbursement
Colorado Division of Fire Prevention and Control
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Department Name:
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Personnel Resources
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This form and annual benefits template must be submitted to DFPC Fire Billing via email (cdps_dfpc_fireadmin@state.co.us) PRIOR to the Department's first reimbursement request of the season. 2026 reimbursement requests cannot be entered into the Fire Business System until the forms have been received and approved. Prior year benefit templates are available in the Fire Business System under "Documents".
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Please initial each box to confirm compliance
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_____ All personnel resources of the above cooperator department are covered by worker's compensation provided by the department.
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_____ All personnel resources of the above cooperator department have been classified according to the definitions noted on the "Employee Type Definitions" tab. These definitions will be included in the 2026 Cooperator Reimbursement Guidelines.
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_____ Base and overtime pay are reimbursements of actual expenses paid to the personnel resources.
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_____ Benefit rates are employer paid expenses and calculated for each individual resource. Department will provide an updated benefit template annually. Department will retain the documentation that supports their benefit rate calculations.
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_____ Base, overtime and benefits are subject to review. Department certifies the pay and benefit rates entered in the Fire Business System are accurate.
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_____ Department has a pay policy that allows for personnel resources to be paid at a rate other than their standard home unit rate when assigned to reimbursable incidents. If applicable, department's pay policy must be attached. If not applicable, please enter "N/A".
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_____ Department has volunteers paid at department established rates. Rate methodology(ies) must be submitted with this PRSR. If not applicable, please enter "N/A".
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_____ Department has supplemental resources. Department is aware there is an indirect cost allowance of 10% of the supplemental employee's direct salary and wage cost (excluding OT, benefits, etc.) reimbursable to the department; it is intended to offset the administrative costs to support a supplemental resource program. This additional percentage is part of the Fire Business System programming. If your Department does not have any supplemental resources, please enter "N/A".
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_____ A list of department-sponsored Supplemental Resource employees and their IQS qualifications must be submitted with this PRSR. If your Department does not have any supplemental resources, please enter "N/A".
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_____ All Fire Business System bills will include a note or attachment of the work schedule(s) for each person and their backfill (if applicable).
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_____ All agency personnel with assigned access to the Fire Business System have been reviewed and are up-to-date.
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Meal Expense Reimbursement
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Please indicate below which option best fits the department's meal expense reimbursement policy. The selection must be followed for the duration of the season (calendar year); any changes in department policy must be communicated to DFPC Fire Billing. Department policies may be requested to support billed expenses.
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_____1. Meal expense reimbursement for all individuals will follow GSA per diem rates. The full GSA per diem rate is requested for meals purchased on first and last days of deployment, adhering to the following: Breakfast <= 8AM, Lunch 11AM-1PM, Dinner > 5PM. Meals provided at the incident or lodging facility will not be claimed.
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_____2. Meal expense reimbursement for all individuals will follow GSA per diem rates. A flat 75% of the GSA per diem rate is requested on first and last days of a deployment.
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_____3. Meal expense reimbursement for all individuals will be based on actual receipts, which must be submitted for each assignment. Reimbursement to the department by DFPC CANNOT exceed the GSA per diem rate(s).
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_____4. Meal expense reimbursement for all individuals will follow the department's established policy.
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REQUIRED: attach department's meal expense reimbursement policy.
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Department policies will be made available upon request
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Required Signature: Chief or Designee
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Printed Name: Chief or Designee
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