Copy of 20-21 Contingency Planning

	A	B	C	D	E	F	G
1	Column A contains a list of questions sorted by category. Column B has a dropdown menu for indicating the work group affected. Column C is the decision level for the questions. Column D, E, F are for a response to the question. Column G is for the status of the response to the question. At Fairbanks, we converted our list of requirements into a master list of question for them to consider. This is the result. FYI, at the end of each section, we have left space for additional questions that may occur to you and your unique situation.
2	QUESTIONS	DECISION LEVEL	Response 100% Open	Response 50%	Response 100% Closed	STATUS
3	Facility Preparations						Drop Down Menu Items
4	☐ Are there cleaning protocols in place for the general building and grounds, classrooms/offices/large gathering spaces, materials, etc.?						Definitive Response
5	☐ Which entries will be used?						Under Review
6	☐ Are there visual directions posted in common areas for transitions or will there be transitions between classrooms and other locations?
7	☐ How will classrooms be arranged and will there be visual directions?						My Opinion
8	☐ Does the school building have the necessary personal protective equipment (PPE)?						Decision Level
9	☐ What will libraries and media centers be used for?						Board
10	☐ Have you reviewed all spaces, current usage, and the potential need caused by social distancing, specific student needs, and new medical needs?						Administration
11	☐ Do additional handwashing or hand sanitizing stations need to be installed in the building?						Staff
12	☐ Does additional protocol need to be explicitly part of orientation and practiced and modeled for all students?						Community
13	☐ When should personal protective equipment be ordered to ensure it is received on time?						Work Groups
14	☐ How do you balance security with the expanded need for many entry points and staff to supervise these while processing entry of students, parents, contractors, and students?						Teaching & Learning
15	Signs of Illness, Nurse’s Office, and Wellness Activities						Logistics
16	☐ When should staff come to school or stay home based on symptoms?						Social-Emotional
17	☐ When should students come to school or stay home based on symptoms?						Extra & Co-Curriculars
18	☐ What should staff and students do if they are sick?						Multiple Groups
19	☐ What if a student or staff member becomes ill while at school?
20	☐ How will students who are not sick but need medical attention in another way be treated? (e.g. medicine distribution, injury, cut, etc.)
21	☐ Will medication administration happen in a site other than the clinic?
22	☐ Will the delegation of health care procedures still be done with staff and will these still happen in classrooms?
23	☐ Where will sick students or staff be held until they leave the school?
24	☐ Will the nurse’s office be a last option for students to request?
25	☐ Will the nurse/aide go to students instead of the students coming to the office?
26	☐ How will immunizations requirements be enforced if doctor’s offices are not administering them?
27	☐ How will chronic health information be shared with the new staff and substitute staff that will be present next fall in buildings?
28	Communications
29	☐ Has a district or school hotline been established?
30	☐ Does the district website have a web page to provide information related to these changes?
31	☐ How will policy changes be shared?
32	☐ How will students be supported with the new procedures, processes, and ways of doing school?
33	☐ What parent education programs need to be developed to support parents?
34	☐ As more student instruction, work products, and assessments are moved online, do we need to review directory information designations to allow for a broader scope of items?
35	☐ Does your current photo usage release cover the new reality?
36	☐ Have you prepared and communicated to staff and students the plans for fire, tornado, and lock-down drills?
37	☐ Will you be mailing information to families?
38	☐ Are you sharing new schedules and transportation plans with other organizations such as charter schools, career centers, etc.?
39	Visitor Procedures (including students and staff)
40	☐ How will schedule pick up and student orientations occur in August 2020?
41	☐ Who will screen students, parents, and staff who attempt to enter the building?
42	☐ Will staff who are screening utilize PPE?
43	☐ What procedures will be used in the screening, questioning, temperature taking, assessment of what items individuals are bringing into the building?
44	☐ Will non-traditional entry points be explained to parents?
45	☐ What are the methods by which students will arrive at school?
46	☐ What if they are alone and present with issues?
47	☐ Will volunteers be permitted in the building?
48	☐ Who will be responsible for screening and educating them on new procedures?
49	☐ What issues need to be addressed for the organizations, parent groups, and other visitors coming to schools to support students and advance learning?
50	Classroom Instruction and Learning Activities
51	☐ What will class sizes be?
52	☐ Will you split classes and staff?
53	☐ Will you rotate staff and have students stay in a single room?
54	☐ Are you prepared to eliminate the use of community supplies in classrooms?
55	☐ Will blended learning or entire virtual courses take the place of some traditional classes?
56	☐ How will you schedule lab classes?
57	☐ How will the equipment utilized in these courses be cleaned and ready for multiple groups of students in the same day?
58	☐ Will you allow students to leave their room and assist other staff or students?
59	☐ Will students be allowed to bring their own devices to school?
60	☐ Will you restrict items allowed to be brought to school daily?
61	☐ How will you structure school-to-work programs?
62	☐ Will progress report revisions be made based on the new assessment practices brought on by the pandemic?
63	☐ Will there be more instruction occurring outside of the school building, especially during the warmer months?
64	☐ Are there plans for virtual curriculum nights and back-to-school events?
65	☐ Will you schedule virtual student-parent conferences in the fall?
66	☐ Will you have recess, and if you do, what restrictions will be in place?
67	☐ How will you ensure inclusion of students with disabilities and meeting their needs (academic and physical)?
68	☐ How do we make online instruction similar in content and performance tasks to face-to-face instruction?
69	☐ What materials and supplies will be necessary in this environment and how will they be purchased and delivered safely?
70	Curriculum and Assessment
71	☐ What training will be needed for teachers and other staff if working remotely (learning management system, software, videoconferencing virtual platforms, etc.)?
72	☐ What assessments will be administered at the beginning of the school year to determine students’ current levels and what interventions may be needed?
73	☐ Is this something you have in your student information system (SIS) or do you need to acquire something new?
74	☐ What will happen to current or scheduled curriculum adoptions and material purchases?
75	☐ Are you using universal screening tools?
76	☐ Have you reviewed budget needs for online curricula, tools, and subscriptions?
77	Special Education, IEPs, 504s, and Gifted
78	☐ Are you including students with special needs when planning the schedule and safety procedures?
79	☐ How will you complete an assessment of progress monitoring and documentation of services?
80	☐ How will you collaborate with parents?
81	☐ What platforms will be used for delivery of service?
82	☐ Will you provide assistive technology, access, and options for support when technology is limited?
83	☐ How will you address IEPs and ETRs? (e.g. referral process; compliance dates and times; development; guidance; testing)
84	☐ How will instruction happen, and will it meet federal and state requirements (FAPE; LRE; AAC; general education and intervention specialist collaboration; staffing to support students who are no longer able to be supported as a group)?
85	☐ How are you supporting parents? Items to consider:
86	☐ Collaboration; partnership
87	☐ Increased communication
88	☐ Parent training
89	☐ Guidelines for home instruction/remote learning
90	☐ Establishing a schedule for remote learning
91	☐ Parent support/guidelines to engage students in remote learning
92	☐ Access to technology;
93	☐ Flexibility of hours and availability of staff to support parents
94	☐ How will you determine if compensatory services are needed for each individual student with a disability?
95	☐ How will you consider needs of individual students with “re-entry” (adjusted schedules, mental health supports, etc.)?
96	☐ Will there be an option to go to homes for support if families practice social distancing protocols?
97	☐ Will gifted middle school students be going to high schools for courses?
98	English Learners (EL)
99	☐ Are you planning for efficient screening of new ELs and any potential ELs who enroll in the spring?
100	☐ Are you planning to assess current English proficiency levels for all ELs?