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Event:Westwood Regatta
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Date & Time:7/20/2019 Saturday July 20
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Owner(s):
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KEEP YOUR RECEIPTS TO BE REIMBURSED FOR YOUR EXPENSES! (see Expense Tab for instruction)
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RACE COMMITTEEVolunteers
Notes
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main boat (need three or four people including driver)Maxim, Miriam, Gargi, Alex McGinnat club by 945, on boat from 1015 to 4ish (may get pottie break), lunch on water, bring own lunch, pfd, dress appropriately, sunscreen, hat, sunglasses!
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crash boat (need a driver and one or two others)Kevin, Susan
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Who is on which boat may change from where your name is here
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order prizes, pick up, update SIs, NOR, registration form
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CLUBHOUSE
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Pre-event cleaning (Week before)
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Clean the deck: sweep, remove cobwebs, garbageGill
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Mow the grass a few days before eventAndrew Bell
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Setup the deck: cushions, deck chairsPaul and Mia
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Sweep and clean inside clubhouse, ktichenRyan C
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Empty Out fridges to make room for food and drinksSteph
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Organize garbage cans: put them in places where we think they're needed, Label Garbage & recylcing, check on their status throughout the evening (remove full bags and replace with fresh bags)
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Picnic tables: borrow more from J-Town, MSC arrange them
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Event set up
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Breakfast Food and Set Up 8:00 a.m.Steph, Yolanda (will be there for 8:30 unless someone can offer a ride)
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Decorations
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Regatta Sign Up Table 845amPaul and Mia
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Regatta forms (registration sheets, rules, etc)Mary maxim
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Post-event cleaning
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Picnic tables: return them to J-Town
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Kitchen cleaning and tidying (wash, dry, put away dishes)GabNote: if you do this throughout the evening, there will be less to do at the end of the evening
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Kitchen cleaning and tidying (wash, dry, put away dishes)
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Garbage patrol: pick up garbage throughout Andrea
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Garbage patrol: pick up garbage throughout
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Return alcohol empties
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FOOD - appies at 5:30 pm, dinner shortly afterTHINK VOLUME, PEOPLE!!! We have 80 mouths to feed!
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Appetizer 1 - chicken salad & crostinisJenn Li
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Appetizer 2 - Caprese Salad KabobsJenn Li
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Appetizer 3 - Nachos and 5 layer dipJean Rehder
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Appetizer 4 - Bacon wrapped datesBill S
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Appetizer 5 - potstickersAndrea
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Appetizer 6
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Salad 1 - coleslawSteph
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Salad 2 - seafood salad (+ rolls)Jenn MoI'm not available that day but I'll make this the night before and leave it in the fridge.
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Salad 3 - Lentil and bulgar wheatGill
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Salad 4 - ChickpeaGab
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Salad 5 - orzoJamie & Julie
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Bottled water (3 cases of 24)Steph
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Light breakfast (mini-muffins, whole fruit, etc)Steph
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Post-race snacks
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Beer for racers (post-race)Steph (done - need to put in fridge)
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Ice 10 Bags mary
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Supreme cooker of the chickens
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SUPPLIES
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Paper towelsMurray
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CutleryJaclyn
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Paper platesJaclyn
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REVENUE (TICKET SALES/ENTRY FEES)cash sales on day of received by
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cheques on day of received by
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paypal sales (minus paypal fees)
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TOTAL
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