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District 72 Toastmasters
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Expense Claim Form 2025-26
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Claimant Name
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Role
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Phone #
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Email
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Payee (if different to claimant)
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Bank Account
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DateDetails (Vendor etc)ReasonGSTAmount incl GST
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$0.00$0.00
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I certify that these expenses were properly incurred by me in the execution of my duties, that the expenditure is within my budget allocation and that these expenses will not be reimbursed by any other party.
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Claimant Signature
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Date of claim
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Claire Tee, District 72 Finance Manager
021 083 13998
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By scan and email to:finance.d72@toastmasters.org.nz
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Authorisor RoleAuthorisor NameAuthorisor SignatureDate
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Club Growth DirectorMarie Fox
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Program Quality Director
Lisa Coppins
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District DirectorKayleen Gilder
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Notes
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Minimum total claim is $5.00
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All receipts must be included with the expense claim as proof of payment, or, if payment is required to a third party, the Taxable Supply Information "TSI" or invoice must be included with the claim
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The rules relating to Travel Expenses are in the Travel Reimbursement policy on the District website.
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When claiming air travel, ticket documentation showing departure and arrival locations, dates and times of travel, as well as cost must be included with the claim
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Motor vehicle mileage related to your role is to be charged at 40 cents per km based on AA mileage. Round trip must exceed 40km, with the first 40km per trip not claimable. The "from & to" and kms claimed are to be shown in the details. Please attach a copy of the AA, Wises or Google map/directions.
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Claims need to be with the District Finance Manager within 30 days of expense for prompt reimbursement. Exceptions to this require preapproval by the District Finance Manager or District Director.
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