| A | B | C | D | E | F | G | H | I | L | O | R | V | AA | AQ | AS | AV | AW | AX | AY | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES | ||||||||||||||||||||
2 | ANNUAL PHYSICAL AND FINANCIAL PLAN | ||||||||||||||||||||
3 | FY 2020 | ||||||||||||||||||||
4 | |||||||||||||||||||||
5 | Division: PMKMD | ||||||||||||||||||||
6 | Section: PLANNING AND PROGRAMMING SECTION | ||||||||||||||||||||
7 | Function | Key Activities | Performance Indicator | Annual Physical Targets | Travelling Expenses | Supplies and Materials | Communication Expenses | Professional Services | Other Maintenance & Operating Expenses | TOTAL | REMARKS | ||||||||||
8 | 1st | 2nd | 3rd | 4th | Total | Travelling (Local) | Office Supplies | Fuel, Oil & Lubricants | Other Supplies Expenses | Telephone (Mobile) | Legal Services | Representation Expenses | Rent - Motor Vehicle | Other MOOE | |||||||
9 | 1. Spearhead the formulation of agency thrusts, medium-term/strategic and public investment plans and programs. | - Prepare and/or update agency AFMP based on PCAF thrusts and strategic directions | - no. of agency AFMP updated | 1 | 1 | - | |||||||||||||||
10 | 2. Formulate annual programs, plans, projects and targets, as well as conduct analysis of level and configuration of organizaional , financial, physical and other resources required for implementation, and the results-based framework/measures by which the agency's performance may be evaluated | I. PLAN FORMULATION | - | ||||||||||||||||||
11 | a. Prepare Planning Calendar | no. of calendar prepared | 1 | 1 | - | ||||||||||||||||
12 | b. Issue planning guidelines | no. of guidelines issued | 1 | 1 | - | ||||||||||||||||
13 | c. Prepare Work and Fianancial Plan of the Planning and Programming Section | no. of WFP prepared | 1 | 1 | - | ||||||||||||||||
14 | d. Facilitate conduct of planning workshops by division | - | |||||||||||||||||||
15 | - review and analyze work and fianancial plans (including PIs)and provide technical guidance to all divisions re planning process and requirements | no. of work and financial plans reviewed/analyzed | 5 | 5 | - | ||||||||||||||||
16 | - feedback to OUs the analysis done on their WFPs | no. of memo prepared | 1 | 1 | - | ||||||||||||||||
17 | e. Conduct of agency performance review and planning Workshops | - | |||||||||||||||||||
18 | - General Assembly/Direction Setting | no. of assembly meeting conducted | 1 | 1 | 58,140.00 | 58,140.00 | |||||||||||||||
19 | - Joint PCAF, NSC and AFC Year-end Performance Review and FY 2020 Planning Workshop/CSO Consultation | no. of workshops conducted | 1 | 1 | 79,080.00 | 34,000.00 | 412,560.00 | 68000 | 163,800.00 | 757,440.00 | |||||||||||
20 | - Areawide Planning Workshops with AFCs for FY 2022 | no. of workshops conducted | 3 | 2 | 5 | 1,103,220.00 | 17,070.00 | 222,000.00 | 3,860,100.00 | 34,000.00 | 1,605,802.00 | 6,842,192.00 | |||||||||
21 | - Planning with NSSCCs for FY 2022 | no. of workshops conducted | 1 | 1 | 62,000.00 | 15,000.00 | 290,000.00 | 34,000.00 | 31,200.00 | 432,200.00 | |||||||||||
22 | - Agency Planning Workhop for FY 2022 | no. of workshops conducted | 1 | 1 | 290700 | 290,700.00 | |||||||||||||||
23 | no. of post activity report prepared | 1 | 3 | 4 | 8 | - | |||||||||||||||
24 | f. communicate/ disseminate activity report to OUs | no. of memo prepared | 1 | 3 | 4 | 8 | - | ||||||||||||||
25 | g. Prepare Agency Plan and Budget Proposal | no. of Plan and Budget Proposal Prepared | 1 | 1 | - | ||||||||||||||||
26 | - consolidate financial and physical targets of OUs | - | |||||||||||||||||||
27 | h. Prepare BP/BED forms for submission to DBM | no. of forms prepared | 4 | 1 | 5 | - | |||||||||||||||
28 | II. PLAN IMPLEMENTATION | - | |||||||||||||||||||
29 | 3. Analyze and evaluate agency plans, programs and budgets in relation to the agency’s mandate and the Philippine Agricultural Development Plan. | Monitor implementation of Plan & Budget (Target vs Accomplishment) | - | ||||||||||||||||||
30 | a. Prepare memo re: submission of quarterly accomplishment report by function | no. of memo prepared | 1 | 1 | 1 | 1 | 4 | - | |||||||||||||
31 | b. Review/Analyze accomplishments/ supporting docs submitted by OUs | no. of accomp report reviewed/analyzed | 5 | 5 | 5 | 5 | 20 | - | |||||||||||||
32 | c. Prepare notice of meeting for the monthly agency performance monitoring and assessment | no. of notice of meeting prepared | 3 | 3 | 3 | 3 | 12 | - | |||||||||||||
33 | d. Feedback to OUs the comments and agreements reached during the APMA Meeting | no. of highlights of meeting prepared | 3 | 3 | 3 | 3 | 12 | 41,113.00 | 41,113.00 | ||||||||||||
34 | e. Prepare Quarterly APMA Report | No. of APMA report prepared | 1 | 1 | 1 | 1 | 4 | - | |||||||||||||
35 | d. Prepare BAR | no. of BAR prepared | 1 | 1 | 1 | 1 | 4 | - | |||||||||||||
36 | e. Prepare Highlights of Accomplishment | no. of higlights of accomplishment prepared | 1 | 1 | 1 | 1 | 4 | - | |||||||||||||
37 | f. Conduct of performance review and planning workshop | - | |||||||||||||||||||
38 | - agency midyear performance review and planning workshop | no. of workshop conducted | 1 | 1 | 290,700.00 | 290,700.00 | |||||||||||||||
39 | - Joint Midyear Performance Review and Planning Workshop | no. of workshop conducted | 1 | 1 | 123,680.00 | 2,040.00 | 34,000.00 | 412,560.00 | 62,000.00 | 163,800.00 | 798,080.00 | ||||||||||
40 | no. of activity report prepared | 2 | 2 | - | |||||||||||||||||
41 | g. communicate/ disseminate workshop outputs to OUs | no. of memo prepared | 2 | 2 | - | ||||||||||||||||
42 | 5. Coordinate and maintain liaison with the Department of Agriculture, Department of Budget and Management, Senate, Congress and other national government agencies. | a. Attend DA Performance Review and Planning Workshops | no. of DA Performance Review and Planning Workshops attended | 1 | 1 | 2 | - | ||||||||||||||
43 | - prepare presentation materials | no. of presentation materials prepared | 1 | 1 | 2 | - | |||||||||||||||
44 | b. Attend Budget Hearings | no. of budget hearings attended | 2 | 1 | 2 | 1 | 6 | - | |||||||||||||
45 | - prepare budget presentations | no. of budget presentations prepared | 2 | 1 | 1 | 4 | - | ||||||||||||||
46 | -prepare budget folio/info materials for budget hearings | no. of set of materials prepared | 1 | 1 | - | ||||||||||||||||
47 | 6. Perform other functions as may be assigned by the management. | Participate in committee Task Force, Sectoral Committee and other inter-agency/unit meetings | - | ||||||||||||||||||
48 | - Act as secretariat for PMT | - | |||||||||||||||||||
49 | - Coordinate with concerned OUs on the submission of AO 25 requirements | - | |||||||||||||||||||
50 | - | ||||||||||||||||||||
51 | - | ||||||||||||||||||||
52 | 1,367,980.00 | 60,223.00 | 0.00 | 305,000.00 | 0.00 | 0.00 | 5,614,760.00 | 198,000.00 | 1,964,602.00 | 9,510,565.00 | |||||||||||
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54 | Prepared by: | Approved by: | |||||||||||||||||||
55 | |||||||||||||||||||||
56 | |||||||||||||||||||||
57 | JOANE CARLA AUDITOR | CLEOFAS VENTIC | |||||||||||||||||||
58 | OIC-Chief, PPS | OIC-Chief, PMKMD | |||||||||||||||||||
59 | Date Signed: | Date Signed: | |||||||||||||||||||
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