F25 Registration Form.xlsx

	B	C	D	E
1
2	DC's/VC's Guide to Fall 2025 Registration and More...
3
4
5
6
7		TL;DR		*If you need more details, please see full document below
8		Registration:	1	There are multiple sheets to this form, please fill out each one.
9				There is an invoice template, please only fill out the yellow fields.
10				Everything else is for the Delegation's roster.
11			2	Linked is the form that includes: Contact Information for each delegate, Enrollment Verification, Dietary Restrictions, Alcohol and Behavioral Policy. This form is to be completed by each inidividual delegate prior to Monday, October 27th at 7:00 pm.
12
13
14			3	Deadline: Email or submit this form via website by Monday, October 13th @ 7pm.
15				Drop/Verification Week: Delegations have until Monday, October 27th @ 7pm to email enrollment verification* and make any final changes to registration. After this deadline, any complete drops will result in a penalty*
16
17
18		Legislation:	1	Template. Deadline: Monday, October 27th @ 7pm. Consolidate all pieces of legislation into a single Google Doc, please use page break. Alphabetical order by Last Name and separate into Internal Leg., Senate, and House.
19
20
21		Payment:	1	Methods: Credit card payment on the website or paper check (details below).
22			2	Deadline: All methods of payment need to be received by Monday, October 27th
23
24
25	Registration
26
27	-	Fees: This form provides an invoice template. Everything that will be needed to be filled out will be colored yellow. Do not forget to fill in the information at the top with the school name, DC contact info, and the total number of students enrolled at your Institute
28
29
30	-	Please fill in the blanks with the numbers of types of delegates and activity passes being purchased. The amount will automatically be calculated and this will be the amount your delegation will owe.
31
32	-	Delegations with 5 or fewer students are exempt from the delegation fee of $65
33	-	The remaining sheets: These are for the delegation’s roster. Please fill out all of the information for each delegate. Phone numbers are not mandatory but they are highly recommended for the purposes of making GroupMes and a way of contact in the case of an emergency. Organize each sheet in alphabetical order by last name and for the Senate/House, and follow the prompts listed on each tab.
34
35
36
37
38	-	You must also include a University statement declaring each member attending OR a copy of each delegate’s class schedule with university name, and this can besubmitted on the form or emailed to SecretaryofState@okoil.org. This must be done BEFORE the end of the verification period - Monday, October 27th.
39
40
41	-	Enrollment Verification: This can either be an email with your delegates class schedules attached OR have your OIL advisor send an email with a list of your delegates (by name) verifying that they attend your university and will be attending session.
42
43
44	-	Drop/Verification Period : From October 17th- October 27th this period allows time for you to notify me of any changes to registration (e.g. delegates that have dropped, dropped Journalism or Moot, or would like to switch chambers, etc.) so changes can be made to invoices.
45
46
47	-	Once drop week is over, invoices will not be changed. Delegates will not be able to switch into different competitions, but they may still drop moot court and/or press up until session starts.
48
49	-	The penalty for delegates who drop the entire competition after drop week will be ¼ of a point deducted from the overall best delegation competition, capped at 1 full point. This only applies to delegates who drop the entire competition for reasons that are not related to emergencies, illness, etc. If a reason comes up that you are unsure about, please just communicate with me.
50
51
52
53
54	-	This entire document is due on Monday, October 13th. The Drop/Verification Period will end on Monday, October 27th. Final invoices will be given out as soon as possible following the submission of this document.
55
56	-	Please email finalized version of this file to SecretaryofState@okoil.org
57
58	Legislation
59
60	-	Template: Here is a template of a Senate/House Bill. Highlighted in yellow are things that will need to be filled in by the delegate. Additional templates and information can be found in the Delegation Resources Packet.
61
62		It will be either a Senate or House Bill. If there are multiple authors, the first person listed will be considered the primary author, and this will also determine the corresponding Chamber. Along that same line, in place of the X's should be the initials of the delegation's school (i.e. Oklahoma State University will be "OSU-###" and "Surname (OSU)"). There is no need to number the bills, I will be numbering them, myself, when creating the Bill Packet.
63
64
65
66
67	-	The X's in the short title and Section 1 should be pertaining to the topic of the bill.
68	-	If there is a Section that is not needed, simply remove it from the bill and, most importantly, make sure that it is also removed from the short title. If the short title does not match the Sections in the bill, the bill will be considered dilatory and cannot be heard in Chambers.
69
70
71	-	Other things to keep mind; make sure that the Sections are numbered correctly and in order all throughout the bill, and all numbers need to be spelled out followed by (#) - i.e. seven (7).
72
73	-	Submission: Consoladate all legislation from your delegation into a single Google Doc - preferably not a .docx. Organize in alphabetical order by last name and separate into Internal Legislation, Senate, and House bills. Please ensure that each piece of legislation is on a separate page, using a page break.
74
75
76
77
78		Legislation is due on Monday, October 27th. Please email finalized version of the single Google Doc of all compiled legislation to SecretaryofState@okoil.org
79
80
81
82	Payment
83
84	-	The second sheet in this document is an invoice template and needs to be filled out as directed above under Registration. The SoS' office will review and send a finalized invoice back.
85
86	-	Payment via Credit Card: On the Official OIL Website → Resources → Session Registration & Payment, at the bottom of the page, there is a green "Session Payment" button.
87
88	-	Complete the contact and payment information and in the "additional information" section type the name of the Delegation.
89
90	-	Please send the payment receipt to SecretaryofState@okoil.org
91	-	Payment via Check: Make the check out to "The Oklahoma Intercollegiate Legislature Foundation." In Memo field: put the Delegation/School Name.
92
93		Mail to:		Oklahoma Intercollegiate Legislature Foundation
94				P.O. Box 1704
95				Oklahoma City, Oklahoma 73101
96	-	Or... Oklahoma Intercollegiate Legislature Foundation FIN/EIN: 61-1612567
97
98		Invoices need to be paid by Monday, October 27th. If a check is sent, the Foundation must receive the payment by this date. Let me know which payment method the Delegation is choosing
99
100