ABCDEFG
1
Single Adults By-Name List Scorecard
2
Community:Northwest Louisiana CoC6-Month AimCurrent By-Name List Score
3
Lead Agency Managing BNL:HOPE ConnectionsReport data by February 10, 2022 and get to a score of __ by April 15, 2022.28
4
Name:Christa Pazzaglia
5
Email:christa@nwlahope.org
6
The scorecard questions - and your community's current answers from the ISS Scorecard tab - are listed below.
7
Improvement Area#QuestionCurrent ResponseResources
8
Data Contribution1AIs the geographic coverage of your outreach clearly mapped out, informed by your data and regularly assessed, to ensure you are able to reach all unsheltered individuals within your community.YesHave a map of people experiencing unsheltered homelessness (mapster).
9
1BHave you coordinated your outreach, ensuring that your outreach teams are deployed at the locations and the times that they are mostly likely to effectively engage with unsheltered homeless individuals, while minimizing duplication between providers?YesServices are coordinated at a monthly meeting. Duplication of services is addressed in this meeting. Services do not overlay exactly with the map of people experiencing homelessness, but there are lines of communication for referrals.
ACTION STEP: Ensure the processes for coordination and managing duplication are covered in the outreach policy.
10
1CDo you have a documented outreach policy that clearly states how your outreach teams will be deployed and how they work with each other to swiftly connect individuals to their self-determined needs?YesCommunity uses PATH guidance as outreach policy
11
1DDo you have consistent, coordinated and reliable outreach and in-reach efforts across your geographic coverage area that gives you confidence that at least 90% of the unsheltered population is captured on your BNL?Yes
12
2AAre 90% of CoC-funded and non-CoC-funded providers reporting data into your by-name list?YesPer the Provider Participation Inventory community has 90% participation
13
2BAre approximately 90-100% of currently homeless single adult individuals served by the providers reporting into your by-name list? YesPer the Provider Participation Inventory community has 93% contribution
14
3AIs your by-name list able to collect data on all currently homeless single adults in your community, including unsheltered individuals living in a place not meant for human habitation (e.g. street, cars, campsites, beaches, deserts or riverbeds)?No11/10 flipped to n0 - document local policies and protocols on including unsheltered homeless data on BNL
15
3BIs your by-name list able to collect data on all currently homeless single adults in your community, including individuals in shelters, safe havens, season overflow beds, hotels paid for by homeless providers or Health Care for Homeless Veterans (HCHV) beds?Yes
16
3CIs your by-name list able to collect data on all currently homeless single adults in your community, including individuals in transitional housing, including VA-funded Transitional Housing?Yes
17
3DIs your by-name list able to collect data on all currently homeless single adults in your community, including individuals fleeing domestic violence?Yes
18
4AHas your community established a written policy that specifies the number of days of inactivity (i.e. the person cannot be located) after which a person’s status will be changed to “inactive,” and which includes protocols to attempt to locate an individual before they are moved to inactive status?YesInactive policy finalized and approved
19
4BDoes that written policy account for changing an individual’s status to ‘inactive’ based on a client’s verified absence from the community before the specified number of days has elapsed? (e.g. reunited with family in a different community, death etc.)YesInactive policy finalized and approved
20
4CDoes that written policy account for individuals on your list who are entering an institution (e.g. jail or hospital) where they are expected to remain for 90 days or fewer?YesInactive policy finalized and approved
21
5Does your community have a way to track actively homeless individuals who have not consented to services and/or assessment at this time?YesPATH guidance is followed
22
Data Infrastructure6Does your community have policies and protocols in place for keeping your by-name list up to date and accurate, including timelines for provider data submission and ongoing quality assurance protocol?YesBNL data quality addendum developed and reviewed with BFZ staff.
23
7Does your community’s by-name list track the 'homeless / housed status' of all individuals, including the date each status was last changed and the previous status? Homeless status fields should include at minimum: homeless, inactive and permanently housed.YesWellsky report allows for historical and current status' to be reviewed for those experiencing active homelessness
24
8Does your community’s by-name list include a unique identifier (e.g. an HMIS ID) for each individual to prevent duplication of client records and facilitate coordination between providers? YesWellsky report pulls data from HMIS, incuding HMIS ID
25
9Does your by-name list track the total number of newly identified (not necessarily assessed) individuals experiencing homelessness every month? This figure represents a portion of your monthly inflow.YesWellsky report pulls all individuals who have a new enrollment (including outreach) onto the BNL
26
10Does your community's by-name list track individuals returning to active homelessness within the past month?YesWellsky report tracks returns from housed and inactive
27
11ADoes your community’s by-name list track individuals as they move out of active homeless status, including those who move in to permanent housing?YesWellsky report tracks those who have moved into PH
28
11BDoes your community’s by-name list track individuals as they move out of active homeless status, including those who become inactive, per your inactive policy?YesWellsky report is aligned with inactive policy
29
11CDoes your community’s by-name list track individuals as they move out of active homeless status, including those who no longer meet the population criteria of single adult?YesWellsky report allows for this, but does not produce the information automatically. Community has ability to track this manually
30
12ADoes your by-name list track population-based statuses including: veteran, chronic, youth, family with minor children?YesYes, subpopulation and population data are pulled into HMIS report
31
12BCan your by-name list track people with multiple population-based statuses (e.g. chronic homeless status AND veteran status)?YesYes, subpopulation and population data are pulled into HMIS report
32
12CCan your by-name list track historical changes in activity status (e.g. Active to Inactive, Active to Housed, etc.)?YesWellsky report allows for historical and current status' to be reviewed for those experiencing active homelessness
33
12DCan your by-name list track individuals who become chronically homeless after they are added to your all singles list?YesWellsky report includes a calculation to show who has aged into chronicity during a current episode of homelessness.
34
12ECan your by-name list track individuals who are initially assigned chronic or veteran status when they enter your system but later do not meet the criteria for these population statuses?YesBFZ Inflow/Outflow report allows for this, but it is not done automatically. Team has tools and skills to do this review
35
Race Equity13ADoes your community have a way to report race and ethnicity data on the individuals on the by-name list for the purpose of analyzing system outcomes?YesBNL pulls HMIS data onto report, including race and ethnicity
36
13BDoes your data collection policy and process around race and ethnicity respect the self-identification of clients?YesBNL pulls HMIS data onto report, including race and ethnicity
37