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TimeMAINSTAGEGREEN ROOMFIRST AID / LOST & FOUNDVENDORSKIDS ZONECONCESSION & FOOD COURTHEALTH STAGEMEDIA MARKETINGOVERALL PARKSOUTH ACTIVATIONSENTRY & METRICS
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6:00 AMSoundworks Vantage Production arrives at the park with the SL250 stage rental + Jessica delivers stage banners, gets access to north gate from [insert custodian name] at Carter G. Woodson Elementary Mea and Tommie arrive and set up the canopy tents with sand bags (resource tent, first aid tent) + Setup Walkie talkies for Mea and Jessica. Port A Potties arrive and coordinate placement with Mea.
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6:30 AMZach, Nichelle, Ariel, Natalie and Ose load up boxes from Jessica's place and transport to the Green Room
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7:00 AMMea will setup an area beside the stage for handing off gift cards, Haji Healing Wellness package, etcMorning View Word Church opens up for green room access - Natalie meets Richard Holmes to get access. Set up Breakfast in the food court area, and then in the green room: Snack Cart, Prep check in lists and TV for streaming the stage. Migrate tshirts, lanyards and bandanas to area in front of main stage for pick up from committee upon arrival. Get setup with walkie talkies. If Chance is coming then setup the smaller room in the corner with water. First Aid / Lost & Found Team Arrives, and sets up ten (Tent, flag, craft cart, table, 4 chairs). Joy receives walkie-talkie.

Greg & Magnanimous Rentals arrives with crafty cart, tents, walkie talkies, coolers, wardrobe rack, megaphone, dolly, video gearChicago Park District arrives with Health & Wellness stage, 1 entry tent, 30 tables (food court, resource tables, first aid tent, entry tents, DJ table, and concession stand table), 200 chairs (senior seating, audience, resource tables, food court, entry way) generator (by the health stage), Port A Potties (ADA accessible near Media Tent)
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8:00 AMShawn Wimberly Sound Production arrives to setup Ariana picks up oversized games for Kids Zone from Triangle Lawn Games Greg sets up camerasMea issues walkie talkies to Natalie, Ariel, and Nichelle + Magnanimous Rentals arrives with crafty cart, tents, walkie talkies, coolers, wardrobe rack, megaphone, dolly, video gear. Setup 20x10 resource tent. Setup 2 10x10 Concession Stands and one 10x10 for Haven Dental. Place coolers by concessions. Wardrobe rack and Crafty Carts in green room
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8:45 AMCommittee arrives onsite (meet at stage) + Mea and Tommie confirm all Tents setup + Volunteer supports parking at Ebenezer Baptist
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9:00 AMAriel Distribute walkie talkies to all zone leaders Marketing Team and Interns arriveVolunteers arrive + Mea, Arielle and Nichelle Distribute bandanas and lanyards to volunteers, shirts to committee
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9:10 AMVolunteer & Committee Huddle (Merch. Leader Intros, Distribute lanyards, tees, bandanas, and walkie talkies)
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9:15 AMGreen Room Setup (Natalie & Zach) + Make sandwiches for volunteers for lunch in the kitchen. Load waters and chips from McCauley homes to the parkVendor Placement setup (Stefanie & Mea). Mark Vendor Spaces with chopsticks to indicate 10x10 spaces for each business. Measure 10x10 spaces and place 3 chopsticks in each corner of said 10x10 to indicate Vendors' "spot" in the vendor marketplaceSetup lawn games Concession stand setup (Shayla + Volunteers)Mats for Yoga Session placed in Health and Wellness Station (Ariana & Ariel)?Interns move big banners from 43rd & King and 43rd & St Lawrence to the entrances of the park to block off one of 2 entrances at both 44th & St Lawrence and 44th & EvansHave everyone place one trash bag in a bin around the park Archival Walkway setup (Nichelle)
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9:45 AMHawkins House of Dance arrives to practice onstage + Alfonzo Jones arrives to setup drums onstage Get Square login for concession sales Signage placement (concessions, entryway blocking banners, A Frame Signs, Vendor Voting Signs) (Tiffany & Tommie + Marketing Inters)Entry way system set up (wristbands, clickers, phone login, donation jar, signage, review roles, etc) (Ose)
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10:00 AMVendors begin to arrive - Stefanie distribute lanyardsMale Mogul initiative arrives and assembles the stools for the barbers and sets them up in the barber zone. Concession Point of Sale tutorial between Jessica, Shayla and volunteersWrite it down collective (Faith) arrives with artwork installationSenior Seating TENT, Bounce House & Obstacle Course arrive (Pump & Play)
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10:15 AMRemaining House Band arrives + Drums sound check + Aintchureece & Muv Correctly Studios arrives to rehearse onstage Chalking on sidewalks
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10:45 AMMusicians Sound Check + Music Talent Arrives (Meet at stage)
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11:00 AMSound Check with Jazz Miki Grace (emcee) arrives to green roomVideographers Arrive & Huddle with Greg Nyia sets up Haven Dental Community Portrait Station
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11:15 AMSound Check with Gospel
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11:30 AMSound Check with Hip HopPhotographers Arrive & Huddle with Nyia
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11:45 AMSound Check with SoulPoets arrive at Green Room and check in with Faith
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12:00 PMDJ arrives and sets up + Sound Check with Emcees Lunch arrives (Zach)Family focused Organizations arrive Planet Fitness team on site - setsup next to basketball courtsSouthside Radio Live arrives (Pavi + volunteers assist)Haven Dental Studio arrives (Nichelle assists)Security Arrives
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12:15 AMBrief Break for Full Team Huddle (Jess needs the mic)Tiffany captures the huddle on videoFull Team Huddle in front of the stage (Run of Show. First Aid. Security. Lunch in GR. Rain Plan)
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12:30 PMFinal Vendors & organizations Arrive. Stefanie confirms vendor listing matches on voter form and judge rubricBarbers arrive & setup (Male Mogul Initiative help with arrival and distributing capes). Caught By A Tale arrives to setup Alana arrives at Health Stage to setup for Yoga and get mic'd (checks in with Ariel)New Community Outreach, Chicago Votes, Bronzeville Trail Task Force arrives and sets up
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12:45 PMDJ sound check Distribute trash picker uppers to volunteers in each zone to help maintain clean areas. Leave remaining tools in Green RoomVendor Competition Judges arrive and connect with Stefanie to reconnect with the judging rubric and start to evaluate vendors
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1:00Opening DJ SetCheck in with Alysha Monique no later than 1:15PMJudging Panel evaluate vendors using google form rubricBarbers Cut Kids Hair. Volunteers Count how many haircuts given by barbers Rotation 1 with volunteers Yoga Community Portraits Station, Photography and Videography begins. Community Garden produce giveaway from New Community OutreachDoors Open. Some volunteers stand near the blocked entrance at the Northeast corner of the park and encouraging guests to enter further down at 44th and St Lawrence. Some Count how many seniors enter through Entrance 1 &2 (Use the RED clicker/counter) documented on an hourly basis in the Metrics tab of the Planning Spreadsheet. Count how many kids enter through Entrance 1 & 2 (Use the GREEN clicker/counter) documented on an hourly basis in the Metrics tab of the Planning Spreadsheet
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1:25Begin escorting poets Amari Amai, Orion Meadows, and TJ Gardner to main stage
Support seniors in senior seating area with getting to/from different parts of the park + answering questions
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1:30WelcomeMonitor kids on bounce house, obstacle course and lawn gamesAley arrives at the health stage for Double Dutch - checks in with Ariel
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1:35Poetry with Amari Amai, Orion Meadows, and then TJ GardnerDouble Dutch
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1:45Emcee Introduces Micah Collier. Sonia from New Community Outreach approaches the stage to share about their Garden To Table Program. begin escorting Micah Collier & Alysha Monique to main stage
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1:55Jazz Set
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2:15DJ & Steppers SetCheck in with Matt, Monica and Citypoint Collective no later than 2:15PMCheck status of food court, have volunteers support tidying up Male Mogul Initiative supports cleaning up the hair and debree and breaks down/dissemble stools and puts them back into boxes in green room
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2:20Begin escorting poet Tommie Collins & Wright It Down Collective to main stage
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2:30Poetry with Tommie Collins and then Write It Down Collective. Reece arrives to facilitate the Footwork Dance Workshop - checks in with Ariel
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2:35Begin escorting Monica Anissa & CityPoint Worship Collective to main stage
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2:40Emcee Introduces Citypoint Worship CollectiveFootwork Dance Workshop
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2:45Gospel SegmentHawkins House of Dance checks into the Green RoomJudges start wrapping up their selections for vendors
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3:05Begin escorting Hawkins House of Dance to main stage
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3:10Emcee Introduces Hawkins House of DanceStefanie reviews selections and debriefs with the judges Rotation 2 with volunteersMonica and Matt interview with Southside Radio following their performance
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3:15Alvin Ailey TributeKing College Prep (Benjamin W) checks into the Green Room
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3:20DJ Set
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3:35Begin escorting King College (Benjamin W) Prep to main stage
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3:45Emcee Introduces King College Prep & Divine 9Stefanie preps oversized check for winner of $1K GrantEddie Denard arrives to for Basketball
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3:50Majorette & DrumlineDunk Contest
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4:05Divine 9 StrollingCheck status of food court, have volunteers support tidying up
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4:15DJ SetCheck in with Bella, MERC, and Hip Hop Rappers by no later than 4:15
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4:20Begin escorting poetic-duo David Wilson & Toni Mono Flow to main stage
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4:25Emcee Introduce Poet
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4:30Poetry with David Wilson & Toni Mono FlowReece & Muv Correctly Studios checks into the Green Room
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4:35Start escorting Primo, Bella Bahhs, M.E.R.C.to main stage
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4:40Emcee Intro
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4:45Hip Hop SetAriel captures info for the winner of the dunk contest for Planet Fitness Membership (Name, Email, Phone, DOB, Planet Fitness Location preference) and sends it to Murphee via email
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5:05Begin escorting Aintchureece & Muv Correctly Studios to stage
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5:10Emcee Intro FootworkersCheck status of food court, have volunteers support tidying up Rotation 3 with volunteersBella, MERC, etc interview with Southside Radio following the performance
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5:15Footwork Dance Battle3 on 3 Tournament
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5:25DJ short setCheck in with Jessica Shantina Manasseh and Kristen by no later than 5:30PMOse collects numbers and documents metrics in spreadsheet tab
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5:35Line DancesDinner Arrives (Zach)Stefanie tallies winners of the community vote
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5:40Begin escorting Jessica Lá Rel, Manasseh, Tommie Collins, Kristen Lowe, Shantina Lynet to main stage
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5:50Emcee Introduces Jessica Lá RelStefanie preps oversized check for winner of $500 Grant and brings both checks to Mea alongside the stage.
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5:55Soul Segment + Poetry
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6:22Start escorting Possible Performance to main stage
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6:25Thank YousNatalie and Zach begins green room breakdown Stefanie encourages all vendors to complete their post-survey sales report form. Ariel brings mics (handheld and lapel) to Shawn Wimberly for breakdownManasseh, Kristen, and Shantina interview with Southside Radio following their performanceOse asks Haven Dental how many leads they captured
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6:30Vendor Marketplace Winner AnnouncedStefanie escorts the winner to side of stage and shares more details: We will reach out by email to determine a time to meet to complete paperwork and issue a cashier's check with your payment. Feel free to post on social media and please tag @blackandbronzefest Ose and Entryway volunteers encourage those exiting to scan the QR Code for the survey
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6:35Introduce Headliner Encourage Vendors close down operations and begin breaking down their stationsJessica interviews with Southside Radio following her performance + Pavi connects with influencers and encourages them to tag us in recap videos
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6:37Possible Performance
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7:00 PMBand, video and sound team breaks down gearLead breakdown of food court area tables and chairs Shayla leads concession stand and food court break downAriel and Volunteers break down Resource TentNichelle + volunteers lead archival display breakdown and breaking down senior resource tentSecurity encourage audiences to move toward exits
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Take all remaining merch and water to Green Room for loading into Jessica's CarPavi picks up the tablecloth on the stage at the dj booth and brings that to the green room + Southside Radio breaks down media tent Mea leads volunteers in removing trash from the park grounds Pump & Play picks up senior tent, bounce house and obstacle course
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Music Curators escort artists to get all talent belongings out of the green roomAriana collects lawn games and accounts for all pieces and loads up her car for returning them + Kids zone volunteers support children reuniting with parents, and breaking down the kids zone tent Break down first aid tent and any remaining tentsNyia leads portrait station breakdown and thanks Haven for their time
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7:30 PMSoundworks breaks down the stageVolunteers, Nichelle, Zach, Ariel, Mea and Natalie load up and retun items to Jessica homeMarketing interns remove all banners, signage and decoration (besides A Frame sandwich board signs)Park district returns to pick up tables, chairs, tent, generator, port a potties, etc
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8:00 PMJessica changes login for Square Security Leaves
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8:30 PMGreen Room final walkthrough with Richard by NatalieBreak down first aid tent
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9:00 PMStage removed from the park
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