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In 2015, the California Legislature passed Senate Bill 272, which requires most of California’s public agencies to create and maintain a catalog of all enterprise systems. Subject to certain exceptions, enterprise systems are software applications or computer systems that collect, store, exchange, and analyze information that the public agency uses to organize and run its operations.
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Enterprise System Catalog
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Schools Insurance Group
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September 2024
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Vendor/ Product:Microsoft, Microsoft Office 365
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System Purpose:Administrative Document
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Type of Data:Communication, Organizational Data
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Dept. Primary Custodian:Administration
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Frequency of Collection:Daily
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Frequency of Update:Daily
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Vendor/ Product:Microsoft, Microsoft Exchange Server
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System Purpose:Electronic Email Trasmissions and Storage
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Type of Data:Emails and attachments, calendar, tasks, contact lists
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Dept. Primary Custodian:Administration
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Frequency of Collection:Daily
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Frequency of Update:Daily
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Vendor/ Product:Kale and Flax
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System Purpose:Web Content
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Type of Data:Information, forms, member portal
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Dept. Primary Custodian:Administration
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Frequency of Collection:As Needed
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Frequency of Update:As needed
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Vendor/ Product:Simbli
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System Purpose:Agenda/Policy Management
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Type of Data:Agendas, minutes, policy organization
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Dept. Primary Custodian:Administration
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Frequency of Collection:Weekly
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Frequency of Update:Weekly
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Vendor/ Product:Dell, Workstations and Laptops
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System Purpose:Hardware utilized for electronic use
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Type of Data:Software programs
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Dept. Primary Custodian:Administration
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Frequency of Collection:Daily
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Frequency of Update:Daily
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Vendor/ Product:PublicSchool Works/Raptor Technology
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System Purpose:On-line training program
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Type of Data:Training delivery and documentation
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Dept. Primary Custodian:Administration
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Frequency of Collection:As needed
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Frequency of Update:As needed
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Vendor/ Product:Abila, MIP Fund Accounting
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System Purpose:Financial Accounting
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Type of Data:Accounts payable/Accounts receivable
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Dept. Primary Custodian:Administration
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Frequency of Collection:Daily
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Frequency of Update:Daily
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Vendor/ Product:Paychex
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System Purpose:Human Resource Management