NICA Team Sample Budget - Large Team
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NICA Team Sample Budget - Large Team
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O.LS.CL.SampleTeamBudget-LargeTeam.12/17
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This budget includes typical budget line items for large mountain bike team programs. To use this budget template, dowload this spreadsheet and edit the line items to reflect your team's expected expenses and income. A first year team generally has a small and simple budget. Budgets should always be as simple as possible! NICA encourages teams to build budgets according to team size and to change them as the team grows year by year. The notes field offers NICA's descriptions of the items and events to give you ideas for your team. Use your notes field, column F, to describe your expenses and income as you spend throughout the year. Good notes will allow you to be accurate when crafting next year's (and future years) budget.
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Income
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Team Fees
QuantityPriceTotal Income
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Team Fee352508750Team Fees $250/rider. Collected by check
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Apparel Sales
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Jerseys Sold to Students2340920Riders should pay for jerseys on top of dues, unless you include a jersey/kit in your team fee.
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Jerseys Sold to Public1155605Before you submit your jersey order, offer the jersey to local cyclists via local clubs/teams and other networks as a pre-order. A good fundraiser!
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Jerseys Sold to Sponsor Shop1040400Invite your sponsor shop(s) to sell jerseys. Sell them to the shop at your cost and let the shop decide what price to sell them at. They may want to donate $ back to your team, but shouldn't have to - this is good PR for your team no matter what!
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Shorts20501000Consider making spandex shorts optional. They are generally more expensive than jerseys and many student-athletes prefer to ride in baggies
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Socks389342Optional. Minimum amounts for socks are typically high.
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Jackets760420Optional. Nice for cold weather but they are expensive.
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T-Shirt3215480A yearly t-shirt is always a big hit.
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Fundraising Events
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Car Wash240Great way to raise money at school or bike shop parking lot.
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Bike Wash180Great way to raise money at school or bike shop parking lot. Local shop might also consider doing basic tune-ups.
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Bake Sale200Partner with another community event and run its bake sale. Think Farmers markets, concerts, etc.
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Bike Swap670Organize a community bike swap. Charge to sell a bike and an admission fee to buy.
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Pledge Ride1275Have a special ride where riders get pledge for accomplishing certain number of laps, miles, etc. These have been incredibly successful for many teams.
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Sponsorship
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Bike Shop Sponsor0Do not expect cash from most bike shops. Instead, ask for discounts on parts, bikes, service is better; or support at races. See sample shop agreement on the NICA Coach Resource page. You may or may not want to add "In-Kind" sponsorship value but remember this is not cash and typically not true income.
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Large Logo on Jersey45002000Local businesses, especially owned or managed by cyclng enthusiasts, enjoy the involvement and exposure.
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Medium Logo on Jersey3250750Find prices that work for your local economy and make sense for the size of your program.
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Local Business Sponsors600Other sponsor benefits can be packages as well. See sample sponsorship proposal.
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Individual Donations
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Team Parents400Parents will be your biggest supporters. Parents who have the means will often fund a particular need when something compelling arises.
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Alumni Families150Keep your alumni in the loop with annual newsletters and donor program with recognition.
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Local Cycling Fans300Attend meetings of local clubs and teams (recreational and racing) and make an appeal to fund a need - scholarships, race equipment, etc. Typically something specific is more compelling.
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Grants
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Community Grants500Research local grant opportunites from businesses, schools, and private foundations.
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Booster Club300See if you can get involved with your school booster club. Start by helping them!
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Total income:
20482
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Expenses
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Advertising and Promotional
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Yearbook Page 50On school based teams, this is huge for elevating student experience, creating legacy, and recruitment of new riders.
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School Athletic Calendar100Surprise your booster club by purchasing an advertising space here, great for outreach.
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Local Paper Advertisement250Increase your exposure and also build strong connection to media outlets -- helps get coverage, too.
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Framed Photos for Sponsors140Sponors love to hang these on their wall to show off their support.
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Recognition/Gifts for volunteers300You must thank your volunteers!
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Recognition/Awards for Students150Be creative!
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Team Photos for Students/Parents/Sponsors
120Take the time to stage a professional team photo before practice or a race-- get a great photographer and pick a day everyone (or nearly) can make it.
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Equipment
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Team Bikes35001500Loaner bikes increase access to the sport immeasurably. Consider selling the bikes at the end of the season for less than cost. It may be more cost efficient than maintaing the fleet, and helps provides more/new bikes for new riders the following season.
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Tires/Tubes, Cables, Brake Pads, Chains
500Have a few tires, tubes, chains, pads, cable and housing on hand for races.
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Feedback Sports Bike Repair Stand1300300A repair stand is key at bike checks and races.
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Feedback Sports Bike Rack2400800These racks hold ten bikes and add to order/safety in the Pit Zone.
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Kinetic Trainer15050NICA Sponsor has incredible special for teams.
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Tools250Have a team set of tools, but they must be well managed. Some volunteer mechanics will want to have their own tools. Offering to contribute to their expenses will go a long way.
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Team Bike Maintenance150Having some cash to pay bike shop to help in a pinch.
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Team Banner250Hanging a team banner at events with school colors/logo and team name has great visual impact. Include your top sponsor logos! A ten foot wide banner is much easier to hang on your EZ-UP tent.
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EZ-Up Tent21,800Custom tents are expensive, try to borrow one if you can't raise these funds. Many bike shops have one and love to see it up at events. See the coach benefits page for discounts on tents and custom supplies.
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6-foot folding table265130Don't go too cheap on these they will break!
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Apparel Costs
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Jersyes50402000Be sure to consider any shipping costs in clothing orders.
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Shorts20601200Make sure the optional categories are paid for by student-athletes, parents, etc. if you show them as income. Don't forget to mark up your sales of jerseys to local cyclists and parents/fans to make a profit for the team
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Vests1040400
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Socks385.5209
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Jackets753371
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T-Shirt4010400
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Travel
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Coaches Travel300013000Covering coach travel cost is a great way to encourage that. Collect gas receipts. Most teams run this as a slush fund and pay out as the season goes on. You may also pay the IRS mileage - look it up. 2017 rate was $.535/mile
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Food
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Pizza for Rider meeting120
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Refreshments for Parent Meetig100
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Energy food for races200
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End of Season BBQ100End of season BBQ or Pot Luck is great place to do student and volunteer recognition. Make it a pot-luck but buy any needed essentials.
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Team Costs
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League Team Registration125Team registration for NICA Leagues cost from 125 to 375 depending on league and team size. This covers insurance, much of the admin cost associated with having teams, and team trophies.
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Coaching Costs
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NICA License Fees33090By covering these costs for coaches you can set a minimal commitment and keep coaches coming back.
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NICA Background Checks22244
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Leaders Summit Fees3150450Well trained coaches are a greater asset, paying for their training helps them attend NICA Leaders Summits. Leader summit costs vary across NICA
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Wilderness First Aid Course3190570Level 2 and 3 coaching licenses require NICA approved First Aid and/or WFA courses. Again, it is hard for some coaches to cover these costs.
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Radios640240Team rides are always smoother with good communication tools.
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First Aid Kits425100Providing kits gives coaches the message: we want you to carry these with you. Consider ordering individual, essential first aid items on Amazon.com and make your own kits in heavy duty zip-locks. Much cheaper than pre-made kits!
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Coaches Season End Stipends1500Many coaches, especially coach-parents will volunteer, but if you can raise the funds some additional coaches in your community may be recruited with stipends (500-1500 is typical). Set the bar high for coaches collecting a stipend.
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Scholarships
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Rider Camps250Offering scholarships for riders in need increases accessibility to all students. NICA also offer scholarships and rarely turns away any rider, usually lowering costs substatially, which stretches team scholarship funds considerably.
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League Registration50
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Race Registration160
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Total Expenses:
16719
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