Procurement Documentation Form Updated September 2025.xlsx

	A	B	C	E	G	H	I	J	K	L
1	Name of SU/SD
2	Request for Grant Fund Purchase Order
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4		Vendor Name & Address:			Date:
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6					Grant:
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8					Investment
9					(if applicable)
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11						Complete page 2 for Federal grants
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14		Qty	Item Number	Description					Unit Amt	Amount
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31								Shipping & Handling
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33								Total
34		* PLEASE COMPLETE THE BACK OF THIS FORM FOR ALL PURCHASES*
35		By my signature below, I certify that I believe this purchase to be necessary, reasonable, included in the grant award, occurring during the grant period, and allocable to the grant. (Only applicable to Federal grants)
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38		Signature					Name of School
39										Updated June 20205
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41	Name of SU/SD
42	COST ANALYSIS PROCUREMENT FORM
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44	Please complete all sections 1 through 4 if applicable.
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46	1. Procurement Method (Check one):
47			Micro Purchase: Up to [enter SU/SD micro purchase threshold $ amount].
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49			Simplified Acquisition: Any purchase above Micro Purchase threshold up to [enter SU/SD simplified acquisition threshold $ amount] must include at least 2 quotes from different vendors (attach copies) Note: the number of quotes you require should be specified in your district's Annual Federal Procurement Threshold Self-Certification.
50			If purchase is over $40,000, please contact the Business Office to ensure the VT Bid Law is followed.
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52			Non-competitive: Indicate reason why.
53			If purchase is over $40,000, please contact the Business Office to ensure the VT Bid Law is followed.
54			___The goods/services are only available from a single source.
55			___Public emergency
56			___The Vermont AOE expressly authorized noncompetitive proposal in response to a written request.
57			___After solicitation of a number of sources, competition is determined inadequate.
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59			Sealed Bid (State law requires for some purchases over $40,000)
60			If purchase is over $40,000, please contact the Business Office to ensure the VT Bid Law is followed.
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62			Proposal
63			If purchase is over $40,000*, please contact the Business Office to ensure the VT Bid Law is followed.
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66	2. Vendor Cost/Price Comparison (does not apply to micro-purchase method):
67			Vendor #1				Amount	$
68			Vendor #2				Amount	$
69			Vendor #3				Amount	$
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71	3. Reasons for Vendor Selection: Required for all purchases.
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73		__________________________________ was selected for the following reason (mark all that apply):
74			Name of Vendor Selected
75			Accessibility		Expertise				Reputation
76			Availability		Follow Up Capability				Research
77			Bid Process/State Contract		Location (venue)				Other _____________________
78			Continuity of Services		Lowest Price
79			Experience		Purchase History
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81	4. Check SAM.GOV to be sure vendor has not been suspended/debarred from receiving federal funds.
82		Required for all purchases. Attach print out and initial here:
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85		Signature of individual who completed procurement.							Date
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87										Updated September 2025
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