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The 2026 Pacific Northwest Lens Summit
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Instructions:
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VENUE & PERMIT FEES
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ItemNotesCashIn-kind
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Portland State University-Smith Ballroom-Proposedfour days-set up/show/wrap$5,600.00
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PSU Classrooms and meeting rooms adajacent to ballroom
Room 327/28/29$4,200.00
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PSU Catering for lunchtwo days$10,000.00
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PSU Cantering for beer winetwo days$6,000.00
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Lens Tech BreakfastPastreries/Coffee$300.00
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Lens Tech Lunch$1,200.00
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RENTALS (Tents, Tables, Stage, Fence, Etc)
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ItemNotesCashIn-kind
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Tables, Chairs, Stages, Projectors Included with rental of space
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TECHNICAL SERVICES (Sound, lighting, WiFi, Power, etc)
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ItemNotesCashIn-kind
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Projection Service Meyer Pro may be needed TBD if required$5,000.00
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ACTIVATIONS, DESIGN, and PERFORMERS
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ItemNotesCashIn-kind
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Cinematographer presentationTravel/Hotel/Rate-TBD$10,000.00
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Cinematographer presentationTravel/Hotel/Rate-TBD$10,000.00
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Venue MusicJohn Swan$1,000.00
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UnipiperHawk$750.00
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Llama
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MARKETING & PRINTING
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ItemNotesCashIn-kind
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Banners/Signage$3,000.00
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Printed Materials/Badges/Laynards$1,500.00
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Advertising/Promotion$5,000.00
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T Shirts$3,000.00
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Eventbrite
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EVENT STAFF (Security, First Aid, Event day support)
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ItemNotesCashIn-kind
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Five staff at 250/day for tech trainingone day$1,250.00
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Ten staff at 250/day for event daystwo days$5,000.00
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Wrap Day Koerner Staff
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EVENT PLANNING AND PRODUCTION (Event Producer, marketing, misc supplies)
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ItemNotesCashIn-kind
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Lead Event OrganizerDeanna D'Faour$6,000.00
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Sponsorship Gift Bags$800.00
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INCOME/ REVENUE
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ItemNotesCashIn-kind
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Exhibitor Fee30-40 exhibitors @$750 per(35 estimated)$26,250.00
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Merchandise or other on site sales
Shirt Sales, Enhanced AudioBooks, Frogtown Soaps, Sippy Cups, Bug Juice!
$1,000.00
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Sponsorships-Oregon Film$2,500.00
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Grants
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Scale Up Grant 25,000.00
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In Kind (this will auto-populate) $0.00
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Lunch Day One sponsored by an exhibitor $1,000.00
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Lunch Day One sponosred by an exhibitor $1,000.00
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Lens Tech Training Lunch sponsored by an exhibitor$1,000.00
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Unipiper SponsorshipHAWK Anamorphic confirmed$750.00
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TOTAL INCOME/REVENUE$54,750.00
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TOTAL Cash Expense$79,600.00
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TOTAL In Kind$0.00
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Total Event Expenses$79,600.00
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OVER/UNDER -$24,850.00
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