VCU PSYC Dissertation Checklist
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Step #STUDENTADVISORDISSERTATION COMMITTEE MEMBERSASSOC. DIRECTOR OF GRADUATE ACADEMIC OPS.Department Calendar CoordinatorPROGRAM DIRECTORDIRECTOR OF GRADUATE STUDIES (DGS)Associate Dean of Graduate StudiesGRADUATE SCHOOL DEAN
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1Note: to begin work on your dissertation, you must have been approved for continuation in your program. Each program has a different process for this. Please consult your Program Director
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2Note: To register for dissertation research credits, you must have completed ALL requirements for your master's degree.
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3Also note that once you have passed your preliminary exam, you should complete the Degree Candidacy Form. For that ONLINE form, you will need to include the name of your advisor, the name of the graduate director (currently Michael Southam-Gerow, and the College dean Dr. Edmund Acevedo Email: chsgraddean@vcu.edu) Link to initiate the form is in next step:
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4http://bit.ly/DocuSignCandidacy
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5Identify dissertation topicGuide student in identifying dissertation topic
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6Identify dissertation committee. Please follow guidelines for WHO can serve found in the Introduction and your PROGRAM handbooks.Guide student in identifying dissertation committee
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7Obtain committee member agreement
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8Agree to serve on committee
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9Committe formation process is delineated in document linked in next step
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10http://bit.ly/VCUPSYCCte
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11Generate Dissertation Committee Approval Request Form (link to doc in next step)
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12http://bit.ly/KXote5
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13Email Completed Form to Advisor
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14Review Committee Form and Email Recommendation of Approval to Program Director with attachment of the Dissertation Committee Approval Request Form
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15Review Committee Form and Email Recommendation of Approval to Graduate Director with attachment of the Dissertation Committee Approval Request Form
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16Review Committee Form and Email Recommendation of Approval to Exec. Associate Dean with attachment of the Dissertation Committee Approval Request Form
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17Review and Approve (or not) Dissertation Committee Approval Request Form
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18Write dissertation proposal
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19Provide feedback on dissertation proposal and approve final version
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20Schedule dissertation proposal date: NOTE that you MUST be enrolled in 1 or more Dissertation Credit in the semester of your proposal
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21Respond to schedule requests about dissertation proposal dateRespond to schedule requests about dissertation proposal date
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22Inform Department Calendar Coordinator about dissertation proposal date and identify a location at least two weeks in advance
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23Announce dissertation proposal meeting
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24Submit dissertation proposal to committee at least two weeks in advance of meeting
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25Generate a Dissertation Proposal Signature Form (found on BlackBoard or link in next step)
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26http://bit.ly/qQ5e84
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27Hold dissertation proposal meeting: NOTE that you MUST be enrolled in 1 or more Dissertation Credit in the semester of your proposalAttend dissertation proposal meetingAttend dissertation proposal meeting
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28Sign Dissertation Proposal Signature Form
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29Make changes, if required to dissertation proposal and circulate to committee
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30Approve final dissertation proposal
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31Sign Dissertation Proposal Signature Form
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32Scan and Send via Email SIGNED Dissertation Proposal Signature Form to Director of Graduate Studies and your Program Director; retain original in your personal files
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33NOTE: Departmental copier permits EASY scanning and sending of PDF to multiple recipients. You can either send to yourself and then forward to program director and grad director OR send directly to those two individuals
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34Receive Email of Scanned Dissertation Proposal Signature FormReceive Email of Scanned Dissertation Proposal Signature Form
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35Obtain IRB or IACUC approval for your study (if not already obtained)
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36Conduct study, collect data, analyze data; science as hard as you can!
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37Write final dissertation document
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38You must consult the following resource to ensure that formatting meets departmental and graduate school standards. You are responsible for ensuring that your document's formatting is correct
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39LINK
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40Also: ALL submissions are electronic Please refer to the electronic formatting guidelines. The guidelines can be found at link in next cell
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41http://bit.ly/VCUSCGL
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42Provide feedback on final dissertation document
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43Revise based on feedback from advisor
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44Approve final version of dissertation
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45Graduation applications are filed each semester usually during the first month of the semester. If you are planning to defend and graduate, please see Graduation Swim Lane document (link in next step)
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46http://bit.ly/VCUPSYCGradSteps
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47Generate a Electronic Thesis & Dissertation (ETD) Approval Form (link to file is below); Note that the IRB field should be completed AND note that the ETD is two pages
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48http://bit.ly/11Cf6LC
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49Review FINAL version of dissertation with advisor to ensure that it conforms to University requirements
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50Review and provide feedback on format of draft final dissertation
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51Schedule dissertation defense date: NOTE that you MUST be enrolled in 1 or more Dissertation Credit in the semester of your defense
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52NOTE: If you plan to graduate in the semester of your defense, dissertation defense date MUST be two weeks in advance of the deadline for submission of FINAL dissertation to VCU Scholars Compass Please see VCU Academic Calendar for the date each semester. Link in next box
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53http://academiccalendars.vcu.edu/
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54 Submit dissertation to committee at least 2 weeks in advance of meeting
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55Respond to schedule requests about dissertation defense dateRespond to schedule requests about dissertation defense date
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56Identify a location at least two weeks in advance of dissertation defense
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57Submit dissertation abstract to Department Calendar Coordinator at least two weeks in advance of dissertation defense and inform him/her of the date and time
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58Announce dissertation defense meeting and include abstract in the announcement
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59Hold dissertation defense meeting. Bring your "A" game! NOTE that you MUST be enrolled in 1 or more Dissertation Credit in the semester of your defense. Bring the prepared ETD to the meeting for signaturesAttend dissertation defense meetingAttend dissertation defense meeting
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60Sign Electronic Thesis & Dissertation (ETD) Approval Form
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61Make edits on final dissertation
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62Submit final dissertation to advisor for final approval
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63Sign Electronic Thesis & Dissertation (ETD) Approval Form
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64Submit signed Electronic Thesis & Dissertation (ETD) Approval Form to Director of Graduate Studies for final review
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65Submit final dissertation document (e-version) to Director of Graduate Studies
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66Review and approve dissertation document and sign Electronic Thesis & Dissertation (ETD) Approval Form
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67Submit Electronic Thesis & Dissertation (ETD) Approval Form to Dean of College
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68Review and sign Electronic Thesis & Dissertation (ETD) Approval Form
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69Submit Electronic Thesis & Dissertation (ETD) Approval Form to Dean of Graduate School
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70Review and sign Electronic Thesis & Dissertation (ETD) Approval Form
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71Submit FINAL dissertation version to VCU Scholars Compass (REQUIRED, link in next step) and Proquest (REQUIRED; link in two steps); note that once ETD is signed by your advisor, you can upload the document
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72http://bit.ly/VCUSCGL
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73http://bit.ly/q0xYre
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ENDENDENDENDENDENDENDENDENDEND
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OPTIONALIf you need to dissolve your committee, use the form referenced below
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OPTIONALhttp://bit.ly/DissCommDiss
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OPTIONALThen go back to Step 6; you WILL need to hold a NEW proposal meeting with the newly composed committee
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