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Total value (BRL)Total value (USD)BRL/USD exchange rate# of supported participants (est)
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R$ 532.900,00$111.020,834,8100*
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* The maximum total number of participants is 150. The presence of additional people is possible through self-financing or other sources.
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EXPENSE GROUP 1: TRAVEL AND ACCOMMODATION COSTS
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ItemUnitQuantityCost/Unit (BRL)Total cost (BRL)Total cost (USD)
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Air ticketTickets85R$ 1.500,00R$ 127.500,00$26.562,50
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Ground travelTickets15R$ 400,00R$ 6.000,00$1.250,00
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Local transportation-1R$ 4.000,00R$ 4.000,00$833,33
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Lodging*Double room200R$ 450,00R$ 90.000,00$18.750,00
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Catering**Meal600R$ 90,00R$ 54.000,00$11.250,00
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Total:R$ 281.500,00$58.645,83
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* 50 double rooms rented for 3 days, considering 2 days for the event, plus the arrival and departure of participants; 20 double rooms for an additional day for organizing team
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** Two days of lunch and dinner.
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EXPENSE GROUP 2: VENUE COST
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ItemUnitQuantityCost/Unit (BRL)Total cost (BRL)Total cost (USD)
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Rent*Venue1R$ 0,00R$ 0,00$0,00
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Coffee breaks**Meal300R$ 30,00R$ 9.000,00$1.875,00
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Technical support (cleaning, IT, security...)
Daily service3R$ 9.000,00R$ 27.000,00$5.625,00
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Total:R$ 36.000,00$7.500,00
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* Venue will be provided by the event partner.
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** Coffee break during two days.
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EXPENSE GROUP 3: STAFF COSTS
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ItemUnitQuantityCost/Unit (BRL)Total cost (BRL)Total cost (USD)
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Production manager*Service8R$ 10.100,00R$ 80.800,00$16.833,33
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Communications assistant***Service4R$ 0,00R$ 0,00$0,00
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Administrative assistant*Service8R$ 5.050,00R$ 40.400,00$8.416,67
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Production assistant**Service4R$ 5.050,00R$ 20.200,00$4.208,33
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Total:R$ 141.400,00$29.458,33
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* Contractors will work from February 1st to September 30th, 2025.
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** Contractor will work from May 1st to August 31st, 2025.
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*** Supported by partner organization, from May 1st to August 31st.
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EXPENSE GROUP 4: MISCELLANEOUS EXPENSES
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ItemUnitQuantityCost/Unit (BRL)Total cost (BRL)Total cost (USD)
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Design and printed materialDesign, printing1R$ 10.000,00R$ 10.000,00$2.083,33
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Equipment, swags, name tags, materialItens150R$ 160,00R$ 24.000,00$5.000,00
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Venue decorationItens1R$ 10.000,00R$ 10.000,00$2.083,33
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Cultural activities*Event/tours1R$ 20.000,00R$ 20.000,00$4.166,67
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Unforeseen expenses-1R$ 10.000,00R$ 10.000,00$2.083,33
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Total:R$ 74.000,00$15.416,67
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* Also supported by partner organization.
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