Biodata System Assessment Form for Review
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ABCDEFGHI
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System TitleData Management Guide
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OrganisationAuckland CouncilSystem assessment form version 131203.
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Scope of the SystemLicensed CC-BY 3.0.
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Assessed byJoe BloggsCreated by Dan Randow
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Purpose of improving the systemfor Dataversity
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Assessment version historywith funding from TFBIS
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Set a Target Overall Maturity LevelImprovisedSome data management is planned and consistent.and support from Horizons Regional Council
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How to Use this FormActivityIDFactorIDActivity (and links to reference information)Current LevelCurrent Level CriterionDescription of Current StatusTarget Level CriterionChanges Needed to reach Target Level
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Overall Maturity Assessment00MaturityImprovisedSome data management is planned and consistent.here is why we are fragmentedSome data management is planned and consistent.need to fi=x a lot -- oerhaps we should aim for improvised
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Detailed Assessment 1 of 2: Data Management Activities10 Capture ImprovisedSome data capture is planned and consistent.Some data capture is planned and consistent.
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20 Ingest ManagedData ingestion is consistently managed.Some ingestion is planned and consistent.
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30 Store ImprovisedSome storage is planned and consistent.Some storage is planned and consistent.
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40 Share IntegratedData sharing systems are integrated with other systems.Some sharing is planned and consistent.
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50 Analyse ManagedData analysis is consistently managed.Some analysis is planned and consistent.
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Detailed Assessment 2 of 2: Maturity Factors01 ProcessesManagedDocumented processes are consistently followed. Adoption of processes is measured.Some documented processes are followed.
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02 ToolsImprovisedThe use of some (usually generic) tools is planned and consistent.The use of some (usually generic) tools is planned and consistent.
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03 FormatsImprovisedStructured analogue and proprietary digital formats are used.Structured analogue and proprietary digital formats are used.
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04 LicensingAutomatedLicence information is handled and permissions are enforced automatically.Licence information is sometimes recorded and permissions are sometimes enforced.
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05 ReliabilityManagedReliability is consistently managed.Reliability is sometimes managed.
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06 Standards<- select current levelInternal data standards are used.
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Comprehesive Assessment: All Activities with respect to All Factors11 Capture Processes<- select current levelData is sometimes captured following documented processes.
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12 Capture Tools<- select current levelSome data is captured using managed paper forms or digital tools.
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13 Capture Formats<- select current levelData is captured using paper forms or forms in a proprietary digital format.
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14 Capture LicensingIntegratedResolution-dependent licence information is recorded at the time of capture.Licence information is sometimes recorded at the time of capture.
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15 Capture ReliabilityImprovisedData provenance information is sometimes recorded when data is captured. Data provenance information is sometimes recorded when data is captured.
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16 Capture Standards<- select current levelData captured uses internal standards.
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21 Ingest Processes<- select current levelData is sometimes ingested following documented processes.
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22 Ingest ToolsImprovisedData is manually synchronised or migrated.Data is manually synchronised or migrated.
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23 Ingest FormatsManagedData is ingested in structured open formats.Data is ingested in a structured form and a proprietary format.
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24 Ingest Licensing<- select current levelSome licence information is included when data is ingested.
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25 Ingest Reliability<- select current levelData provenance information is sometimes recorded when data is ingested.
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26 Ingest Standards<- select current levelData ingested uses internal standards.
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31 Store Processes<- select current levelData is sometimes stored following documented processes.
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32 Store Tools<- select current levelSome data is stored using designated generic tools such as spreadsheets or cloud storage.
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33 Store Formats<- select current levelN/A
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34 Store Licensing<- select current levelSome licence information is explicitly associated with stored data.
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35 Store Reliability<- select current levelData provenance information is sometimes associated with stored data.
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36 Store Standards<- select current levelData stored uses internal standards.
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41 Share Processes<- select current levelData is sometimes shared following documented processes.
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42 Share Tools<- select current levelSome data is shared by migration to a designated shared repository.
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43 Share Formats<- select current levelData is shared in a structured form using proprietary formats.
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44 Share Licensing<- select current levelPermissions are enforced manually. Licence information is sometimes included with shared data.
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45 Share Reliability<- select current levelData provenance information is sometimes provided when data is shared.
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46 Share Standards<- select current levelData stored uses internal standards.
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51 Analyse Processes<- select current levelData is sometimes analysed following documented processes.
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52 Analyse Tools<- select current levelSome data is analysed using a managed set of tools, usually spreadsheets.
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53 Analyse Formats<- select current levelThe output of analysis uses structured proprietary formats.
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54 Analyse Licensing<- select current levelLicence constraints and explicit licences are sometimes managed manually during analysis.
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55 Analyse Reliability<- select current levelData provenance information is sometimes provided in the output of data analysis.
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56 Analyse StandardsManagedThe outputs of data analysis uses referenced external standards.Data stored uses internal standards.
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