Biodata System Assessment Form for Review
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ADEFGHI
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System TitleData Management Guide
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OrganisationAuckland CouncilSystem assessment form version 131203.
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Scope of the SystemLicensed CC-BY 3.0.
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Assessed byJoe BloggsCreated by Dan Randow
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Purpose of improving the systemfor Dataversity
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Assessment version historywith funding from TFBIS
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Set a Target Overall Maturity LevelManagedData is consistently managed.and support from Horizons Regional Council
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How to Use this FormActivity (and links to reference information)Current LevelCurrent Level CriterionDescription of Current StatusTarget Level CriterionChanges Needed to reach Target Level
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Overall Maturity AssessmentMaturityFragmentedData management is ad hoc and inconsistent.here is why we are fragmentedData is consistently managed.need to fi=x a lot -- oerhaps we should aim for improvised
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Detailed Assessment 1 of 2: Data Management Activities Capture AutomatedTools enable consistent and efficient data capture.Data capture is consistently managed.
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Ingest ImprovisedSome ingestion is planned and consistent.Data ingestion is consistently managed.
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Store FragmentedStorage is is ad hoc and inconsistent.Data storage is consistently managed.
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Share FragmentedSharing is ad hoc and inconsistent.Data sharing is consistently managed.
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Analyse <- select current levelData analysis is consistently managed.
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Detailed Assessment 2 of 2: Maturity Factors ProcessesManagedDocumented processes are consistently followed. Adoption of processes is measured.Documented processes are consistently followed. Adoption of processes is measured.
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Tools<- select current levelGeneric tools or legacy custom systems are consistently managed.
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Formats<- select current levelStructured open formats are used.
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Licensing<- select current levelLicence information is consistently recorded and permissions are consistently enforced.
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Reliability<- select current levelReliability is consistently managed.
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Standards<- select current levelA data standard, external where one exists, is consistently used and referenced.
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Comprehesive Assessment: All Activities with respect to All Factors Capture Processes<- select current levelData is consistently captured following a documented process.
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Capture Tools<- select current levelData is consistently captured using survey-specific paper or digital tools that support validation.
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Capture Formats<- select current levelData is captured using open digital structured data or media formats.
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Capture LicensingIntegratedResolution-dependent licence information is recorded at the time of capture.Licence information is consistently recorded at the time of capture.
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Capture ReliabilityImprovisedData provenance information is sometimes recorded when data is captured. Data provenance information is consistently recorded when data is captured.
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Capture Standards<- select current levelData is captured using referenced external standards.
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Ingest Processes<- select current levelData is consistently ingested following a documented process.
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Ingest ToolsImprovisedData is manually synchronised or migrated.Data is consistently ingested using managed data synchronisation or manual transcription or migration.
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Ingest FormatsImprovisedData is ingested in a structured form and a proprietary format.Data is ingested in structured open formats.
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Ingest Licensing<- select current levelLicence information is consistently included when data is ingested.
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Ingest Reliability<- select current levelData provenance information is consistently recorded when data is ingested.
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Ingest Standards<- select current levelData ingested uses, or is transformed to use referenced external standards.
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Store Processes<- select current levelManagement processes consistently provide for availability, backup and archiving.
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Store Tools<- select current levelData is stored and catalogued using a controlled set of generic tools or a proprietary dedicated tool.
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Store Formats<- select current levelN/A
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Store Licensing<- select current levelLicence information is consistently associated with stored data.
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Store Reliability<- select current levelData provenance information is consistently associated with stored data.
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Store Standards<- select current levelData stored uses referenced external standards.
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Share Processes<- select current levelData is consistently shared following a documented process.
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Share Tools<- select current levelData is consistently shared using well-managed generic tools, or a proprietary dedicated tool.
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Share Formats<- select current levelData is shared in structured and open formats.
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Share Licensing<- select current levelPermissions are managed consistently using manual processes. Licence is explicit on shared data.
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Share Reliability<- select current levelData provenance information is consistently provided with shared data.
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Share Standards<- select current levelData shared uses referenced external standards.
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Analyse Processes<- select current levelData is consistently analysed following a documented process.
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Analyse Tools<- select current levelData is analysed using controlled generic tools or a proprietary dedicated tool.
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Analyse Formats<- select current levelThe output of data analysis is in structured and open formats.
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Analyse Licensing<- select current levelLicence constraints and explicit licences are consistently managed manually during analysis.
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Analyse Reliability<- select current levelData provenance information is consistently provided with the output of data analysis.
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Analyse Standards<- select current levelThe outputs of data analysis uses referenced external standards.
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