Documentation Tooling Hitchhiker (CC BY-SA 4.0)

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1									Functional Tool Requirements					Functional Tool Requirements					Functional Tool Requirements					Functional Tool Requirements
2	Documentation Requirement Categories	Documentation Requirements	Relative Weight (%)	Importance (1 - 10)	Translation memory systems (TMS) interface	Terminology consistent check	Content reuse assistant	Variants management system	Variables management system	Information type templates	Context-sensitive feedback process	Automated doc publishing process	Tracking content changes	Editor comment function	Collaborative editing	WYSIWYG editor	Review workflow assistant	Proofreading assistant	Information types schema enforcement	Component content management system (CCMS)	Content import/export interface	Information typing architecture support (e.g. DITA)	Output custom formatting	Search index generator	Usage analytics	Support of digital output formats	Support of printable output formats	Metadata support

3	Accessibility	Split content in various output formats	2%	5			🔶													🟩	🔶		🔶			🟩	🟩	🔴
4	Accessibility	Geographic availability	4%	10	🟩			🟩	🟩											🔶						🟩		🔴
5	Accessibility	Access for people with disabilities (a11y)	2%	6																			🟩			🟩	🔴
6	Accessibility	Access without any electronic devices	4%	9																							🟩
7	Accessibility	Frequent doc updates	3%	8								🟩			🔶											🔴
8	Accessibility	Long-term durability	1%	2													🔴	🔴								🟩	🟩
9	Creating/Developing	Consistency of content	4%	10	🔴	🔶	🟩	🟩	🔴								🟩	🔶		🔴
10	Creating/Developing	Consistency of information types	4%	10			🔶	🔴		🟩							🔶	🔶	🟩			🟩
11	Creating/Developing	Content reuse from other sources	1%	3			🔴	🔴	🔶												🟩
12	Creating/Developing	Enforced content/information structure	1%	3						🔴									🟩			🟩
13	Creating/Developing	Internationalization (i18n)	3%	8	🟩	🟩	🔶	🟩	🔶											🔴	🔴							🔴
14	Creating/Developing	Product variants/versions	3%	7			🔶	🟩	🟩			🔴								🟩								🔴
15	Creating/Developing	Topic-based content	3%	8			🔶	🔴	🔴		🔴									🔶
16	Creating/Developing	User group variants/versions	1%	2			🔶	🟩	🔴											🟩								🟩
17	Discoverability	Links to related topics	3%	7																🔶		🔴						🟩
18	Discoverability	Include doc content in news/onboarding materials	2%	6			🔴	🟩				🔴									🟩		🟩			🟩		🔶
19	Discoverability	Frequently adapt doc to user needs	4%	10							🟩	🟩								🔴					🟩	🔴
20	Discoverability	Include doc content in product interfaces	3%	8				🔶				🔴											🟩			🟩		🔶
21	Editing	Consistency of language	4%	9	🔴	🟩	🟩										🔶	🟩	🔴
22	Editing	Easy content-restructuring	1%	3		🟩		🔴								🔴				🟩
23	Editing	Multiple editors	4%	9			🟩			🔴			🔴	🟩	🟩		🔶	🔴	🔴	🔴
24	Findability	Context-sensitive findability/search	4%	9				🔴												🔶				🟩		🟩		🔶
25	Findability	Embedded search within the doc	4%	9																				🟩		🟩		🔶
26	Findability	Indexing of doc by search engines	4%	9																				🟩		🟩		🔶
27	Findability	Information restriction for specific target audiences	0%	1			🔴	🟩	🔴											🔶								🔶
28	Reviewing	Managing review feedback within the doc	1%	3										🟩	🔴		🔶
29	Reviewing	Change history	3%	8									🟩				🟩
30	Reviewing	Liability-relevant documentation content	2%	4	🔶	🔴							🔴				🟩
31	Styling	Corporate design	3%	7				🔴															🟩			🔴	🔴
32	Styling	Different media types for different output formats	1%	3				🟩												🟩			🔶			🔶	🔶	🟩
33	Styling	Output preview	2%	6								🔶				🔶										🟩
34	Styling	Strict styling guidelines	3%	7						🔴									🟩			🟩
35	User groups	Contribution from non-skilled technical writers	3%	8		🔶	🔶			🟩				🟩		🟩	🟩	🟩
36	User groups	Contribution from skilled technical writers	3%	8		🔴	🔴			🔶				🔶			🔶	🔶
37	User groups	Low-level technical content operation (ContentOps) expertise	2%	6								🟩				🟩										🟩	🟩
38	User groups	Low-level technical review process	2%	6									🔶	🟩	🟩
39	User groups	User feedback/rating implementation	3%	8							🟩														🔶	🟩
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