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1 | Team Event Participation Roster Template | |||||||
2 | This is a template. Please click the "File" menu choice and "Download as" for an editable version. | |||||||
3 | INSTRUCTIONS: After downloading, please fill out the information requested on this roster template. After completing, save the file using the following naming convention: <Team Number>TeamParticipationRoster. Example: 9999TeamParticipationRoster. Email your customized roster in excel (not pdf) format to your Event Coordinator prior to Monday of your event week. This information will be used to "check in" your team for your event. DISPLAY NAMES: Use the "display name" format when identifying team event participants on this roster. This is in place to protect the participant's Personal Identification Information (PII). Display name format: Team Number followed by the first name and last initial. EXAMPLES: 9999SarahL, 9999TerryP. Team event participant is defined as the FIRST HQ registered team members, coaches, mentors that are planning to be on site at the team's confirmed FIRST in Michigan event. The display name listed on this roster is the cross reference point to the electronically submitted FIRST in Michigan Consent/Release form. IMPORTANT! Use the same display name that was used for the participant's submitted FIRST in Michigan Consent/Release form. To check the FIRST in Michigan Consent/Release forms submitted for your team go to the event readiness page on the FiM webite: FIRST HQ & FIRST IN MICHIGAN CONSENT/RELEASE (C/R) FORMS: It is the responsibility of team coaches to ensure that every team event participant has a signed FIRST HQ and FIRST in Michigan Consent/Release Form (separate forms) on file for the 21-22 season prior to participating in an official event. These forms include a photo/video release clause. Visit the EVENT READINESS page for C/R form instructions and links. HQ C/R? Using the FIRST HQ Team Dashboard roster as reference, indicate with a Yes/No below that the team event participant has an electronically signed FIRST HQ Consent/Release form on file. For team event participants that submit a paper FIRST HQ Consent/Release form (exception only basis), use that as refererence. Paper forms must be collected by a coach, placed in a sealed envelope marked with the team number, and turned in at event check-in. Submitting both a FIRST HQ and FIRST in Michigan Consent/Release form is required of all team event participants. | |||||||
4 | Team Information | |||||||
5 | Event | |||||||
6 | Team Number | |||||||
7 | Team Name | |||||||
8 | Team Affiliation | |||||||
9 | Team City | |||||||
10 | Delete examples when completing your team's roster | |||||||
11 | Display Name (add rows as needed) | HQ C/R? | ||||||
12 | 1 | Coach/Mentor | 9999SarahL (example) | Yes | ||||
13 | 2 | Coach/Mentor | ||||||
14 | 1 | Team Member | 9999TerryP (example) | Yes | ||||
15 | 2 | Team Member | ||||||
16 | 3 | Team Member | ||||||
17 | 4 | Team Member | ||||||
18 | 5 | Team Member | ||||||
19 | 6 | Team Member | ||||||
20 | 7 | Team Member | ||||||
21 | 8 | Team Member | ||||||
22 | 9 | Team Member | ||||||
23 | 10 | Team Member | ||||||
24 | 11 | Team Member | ||||||
25 | 12 | Team Member | ||||||
26 | 13 | Team Member | ||||||
27 | 14 | Team Member | ||||||
28 | 15 | Team Member | ||||||
29 | ||||||||