The Ex Ordo research conference budget template
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The Ex Ordo research conference budget template
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To make this budget your own, go to to File > Download as... Once you've downloaded it, adapt it as your event demands. (Don't forget to account for VAT/GST if your conference doesn't qualify for an exemption.)
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IncomeCostQuantityTotal
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Registration fees
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Member fee€0.00€1.00€0.00
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Non-member fee€0.00€1.00€0.00
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Student fee€0.00€1.00€0.00
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Total registration income:
€0.00
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Workshops
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Member fee€0.00€1.00€0.00
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Non-member fee€0.00€1.00€0.00
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Student fee€0.00€1.00€0.00
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Total workshop income:
€0.00
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Exhibitors
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Large booth€0.00€1.00€0.00
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Medium both€0.00€1.00€0.00
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Small booth€0.00€1.00€0.00
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Total exhibitors income:
€0.00
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Sponsorship packages
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Gold€0.00€1.00€0.00
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Silver€0.00€1.00€0.00
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Bronze€0.00€1.00€0.00
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Total sponsorship income:
€0.00
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Funding
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Funding €0.00€1.00€0.00
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Total funding income:
€0.00
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Total Income:€0.00
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Conference fixed costsCostQuantityTotal
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Admin costs
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Supplies€0.00€1.00€0.00
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Stationery / menu cards€0.00€1.00€0.00
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Couriers / delivery€0.00€1.00€0.00
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Bank Account Set-up/charges€0.00€1.00€0.00
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Pre-Conference Venue Visits€0.00€1.00€0.00
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Organiser Travel/Accomm/Expenses€0.00€1.00€0.00
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Professional event organiser's fixed fee*€0.00€1.00€0.00
*Some costs may include fixed and variable elements, e.g. a professional conference organiser may charge a fixed fee and a per-delegate charge.
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Speaker Travel/Accomm/Expenses€0.00€1.00€0.00
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Book of proceedings€0.00€1.00€0.00
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Speaker/VIP Gifts€0.00€1.00€0.00
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Total admin costs:
€0.00
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Tech costs
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Email marketing platform€0.00€1.00€0.00
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Website design€0.00€1.00€0.00
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Website hosting€0.00€1.00€0.00
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Website domain name€0.00€1.00€0.00
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Abstract management system€0.00€1.00€0.00
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Online timetable€0.00€1.00€0.00
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Registration system€0.00€1.00€0.00
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Mobile conference app€0.00€1.00€0.00
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Total tech costs:
€0.00
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Venue costs
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Venue hire€0.00€1.00€0.00
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Furniture rental€0.00€1.00€0.00
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Staffing€0.00€1.00€0.00
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Total venue costs:
€0.00
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AV costs
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Projectors and screens€0.00€1.00€0.00
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PA & microphones€0.00€1.00€0.00
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Lighting€0.00€1.00€0.00
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Wifi€0.00€1.00€0.00
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Laptops€0.00€1.00€0.00
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AV technicians€0.00€1.00€0.00
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Poster boards€0.00€1.00€0.00
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Misc€0.00€1.00€0.00
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Total AV costs:
€0.00
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Social event costs
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Room hire€0.00€1.00€0.00
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Entertainment€0.00€1.00€0.00
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Transport€0.00€1.00€0.00
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AV€0.00€1.00€0.00
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Total social event costs:
€0.00
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Marketing costs
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Logo€0.00€1.00€0.00
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Timetable€0.00€1.00€0.00
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Fliers€0.00€1.00€0.00
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Advertisements€0.00€1.00€0.00
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Signage€0.00€1.00€0.00
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Banners /Posters€0.00€1.00€0.00
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Photographer€0.00€1.00€0.00
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Total marketing costs:
€0.00
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Misc. costs
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