Inventory Related Features in QuickBooks Online, Pro, Premier, and Enterprise by Hector@Garciacpa.com
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FeatureQuickBooks Online PlusQuickBooks Desktop ProQuickBooks Desktop Premier/AccountantQuickBooks Enterprise Silver/GoldQuickBooks Enterprise Platinum/Accountant
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Add/Edit Multiple Items in batch (with excel copy/paste)NoYesYesYesYes
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Change Item Prices in BulkNoNoYesYesYes
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Credit Limit WarningsNoNoYesYesYes
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Default Classes based on Payee, Account, or ItemNoNoNoYesYes
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Delayed Charges and CreditsYesNoNoNoNo
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Disallow Sales to Overdue CustomersNoNoNoYesYes
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Disallow user from entering beginning balances on new ItemsNoNoNoYesYes
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Group ItemsYes (but no hidden items)YesYesYesYes
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Inventory, Noninventory and Service ItemsYesYesYesYesYes
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Optimal for large data files with high volumeNoNoNoYesYes
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Other Charges and Payment ItemsNoYesYesYesYes
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Unlimited DataYesNo, Limited to 14,500 items/namesNo, Limited to 14,500 items/namesNo Data limits, but corruption is common on large filesNo Data limits, but corruption is common on large files
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Assembly Shortage ReportsNo**NoNoYesYes
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Auto Markup/Margin adjusting sales priceNo**NoNoYesYes
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Automatic PO creationNoNoNoYesYes
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Barcode TrackingNo**NoNoNoYes
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Current Availability (QTY on Hand vs. QTY on Sales Order / Pending Build)No**NoYesYesYes
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Delivery Date Tracking on TransactionsNoYesYesYesYes
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Disallow Negative InventoryNo**NoNoYesYes
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Drop Ship - Automatic Ship-to Address from SO to PONoNoYesYesYes
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Editable Bill of Materials on BuildsNoNoNoYesYes
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Enhanced Inventory Receiving (separate Item Receipt from Bill)No**NoNoYesYes
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FIFO Valuation of InventoryYesNo, uses AVG CostNo, uses AVG CostNo, uses AVG CostInventory is Avg. Cost
FIFO with Platinum Subscription
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Find and Select Items in formsNoNoNoYesYes
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Inventory Assembly / Bill of MaterialsNo**NoYesYesYes
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Inventory Center (Central screen for all inventory-related activities)NoNoYesYesYes
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Item Images on item listYesNoNoYesYes
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Lot Number or Serial TrackingNoNoNoYesYes
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Multiple Location/Bin Inventory TrackingNo**NoNoNoYes
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Multiple Shipping Addresses per customerNo**YesYesYesYes
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Multiple Units of MeasureNo**NoYesYesYes
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Mobile App/Barcode Sales Order Fulfilment (Advanced Picking)NoNoNoNoYes
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Partial Receive PO's and Vendor BackordersYes, for Partial Receive, but no BO trackingYesYesYesYes
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Pictures on Inventory Items for reference (but not includable within Invoices)YesNoNoYesYes
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Price LevelsYesPercentage onlyPercentage and Item Level Price LevelsNoYes with Advanced Pricing
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Purchase OrdersYesYesYesYesYes
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Reorder PointsYes, Max OnlyMin only on ProMin and MaxMin and MaxMin and Max
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Sales Order Fulfillment Worksheet and Batch Picklist PrintNo**NoYesYesYes
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Sales Orders dropship to PO workflowNo**NoYesYesYes
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Sales Orders with backordersNo**NoYesYesYes
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UPS/USPS/FEDEX IntegrationNo**NoYesYesYes
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Advanced ReportingNoNoNoYesYes
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Custom Detail ReportsLimitedYesYesYesYes
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Custom Fields on Forms3 on Header5 on header + 7 on items/columns5 on header + 7 on items/columns10 on header + 15 on items/columns10 on header + 15 on items/columns
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Custom fields on Item and Name ListsNo5 and 75 and 71515
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Custom List ReportLimitedYesYesYesYes
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Custom Summary ReportsNoYesYesYesYes
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Customer/Vendor TypesNoYesYesYesYes
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Filters on Custom ItemsNoYesYesYesYes
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Show Account or Item Descriptions on ReportsNoYesYesYesYes
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Highly Customizable FormsLimitedHighly CustomizableHighly CustomizableHighly CustomizableHighly Customizable
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Drop Down Custom FieldsNoNoNoYesYes
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Mark Invoices or Credit Memos as PendingNo, But see Delayed Charges and Delayed CreditsYesYesYesYes
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Multiple Sales Tax in transactions and Sales Tax grouping ReportsNoYesYesYesYes
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Rep and Ship Via TrackingNoYesYesYesYes
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Show Cost + Markup in FormsNoIn estimates onlyIn estimates onlyYesYes
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Subtotal Columns in TransactionsAmounts onlyAmounts OnlyAmounts OnlyAmounts, Qty, and custom fieldsAmounts, Qty, and custom fields
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Copy/Paste Line Items in formsNoYesYesYesYes
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Automatically Build Sub-AssembliesNoNoNoYesYes
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Where Used Component Replement in multiple BOM's in BatchNoNoNoYesYes
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