| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
1 | ||||||
2 |  | |||||
3 | SPECIAL EVENT REQUEST FORM | |||||
4 | ||||||
5 | Event | Examples | Club Sports - Special Event Request Form Approval Required | Dean of Students - BearsDen Submission Approval Required | ||
6 | • On-Campus • On CCR property • Related to club mandate | • Trainings, Practices, Rehearsals, games, AGM’s, elections, etc. • Try-outs (depending on club classification) | no special event form required please speak to club sports staff for more info on booking | |||
7 | • On-Campus • On CCR property • Related to club mandate • unique compared to regular club activities | • dance workshop open to non-club members, water polo tournament open to public members, etc. | ✔ | |||
8 | • On-Campus • On CCR property • Unrelated to club mandate | • Bake sales, games night, paint night fundraisers, yoga session (i.e. hockey club hosting a yoga class?), etc. | ✔ | |||
9 | • On-Campus • Not on CCR property • Related to club mandate | • Open Styles Dance Club Pop-Up Dance Workshop at RATT • Orchesis Club Drop-In Dance Session at Dinwoodie | ✔ | |||
10 | • Off-Campus • Related to club mandate | • Rugby Club traveling to Vancouver 7’s Tournament • Cheer Team competing at Nationals in Florida • conferences, workshops | ✔ Travel Request Form may be required instead of Special Event Request Form | |||
11 | • On-Campus • Not on CCR property • Unrelated to club mandate | • Triathlon Club Public Speaker Series Event in SUB • Synchro Club Board Game Night at RATT | ✔ | |||
12 | • Off-Campus • Unrelated to club mandate | • Squash Club Board Game Night at Game Cafe • Bollywood Dance Club Mini Golf Team Bonding Night | ✔ | |||
13 | • Alcohol is involved • On or Off-Campus | • Dance Team Bar Night Fundraiser • Swim Club Board Game Night at Bar • Club Party at the home of a club member | ✔ | |||
14 | ||||||
15 | → If your Special Event based on the table above is considered a "Club Sports" request, please continue with the completion of this form. | |||||
16 | → If your Special Event based on the table above is considered a "Dean of Students" request, please do NOT continue with this form, please reach out to Club Sports Staff for further instructions on how to submit your BearsDen request. | |||||
17 | ||||||
18 | ||||||
19 | Submission Deadlines | For Club Sports Staff Use Only | ||||
20 | → 7 days (1 week) before on-campus | Special Event Date(s) | ||||
21 | → 14 days (2 weeks) off-campus, within the Greater Edmonton Area. | Date Submitted | ||||
22 | → 15 business days for Dean of Students (BearsDen) approvals. | Date Approved / Not Approved | ||||
23 | ||||||
24 | PRIVACY STATEMENT | |||||
25 | Protection of Privacy Personal information provided is collected in accordance with Section 33(c) of the Alberta Freedom of Information and Protection of Privacy Act (the FOIP Act) and will be protected under Part 2 of that Act. It will be used for the purpose of Club Sports Programming. Should you require further information about collection, use and disclosure of personal information, please contact: Campus & Community Recreation Club Sports Programs W-90 Van Vliet Centre, Edmonton, AB T6G 2R4, clubsports@ualberta.ca | |||||
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