TFK TEMPLATE - Baby Shower To Do's
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Baby Shower To Do's
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Initial Event Logistics
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TaskOwnerDeadlineStatusNotes
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Brainstorm a theme, day, and timeMom-To-Be3-4 months out
(Sourced, In Process, OR Complete)
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Confirm the day and time with all appropriate parties
Mom-To-Be3-4 months outDiscuss with the future grandmas, father, closest friends, helpers, etc.
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Create an inspiration board and source vendorsMom-To-Be3-4 months out
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Build out budget and confirm how much to spend
Mom-To-Be3-4 months out
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Update To Do list and share with helpersMom-To-Be3-4 months out
Update all items below with the appropriate owner, actual dates, status and notes.
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Guest List
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TaskOwnerDeadlineStatusNotes
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Invites - purchase, print and mailOwner's Name2 months out
(Sourced, In Process, OR Complete)
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RSVPs - confirm all guests 2 weeks outOwner's Name2 weeks out
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Tables - create table assignmentsOwner's Name2 weeks out
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Tables - print/write table assignmentOwner's Name1 week out
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Thank yous - purchase & write thank yousOwner's Name1 week out
If gifts are mailed to the house, write thank you's immediately as gifts are unwrapped.
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Restaurant/Venue
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TaskOwnerDeadlineStatusNotes
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Food - confirm buffet/food optionsOwner's Name1 month out
(Sourced, In Process, OR Complete)
This is based on venue's deadlines or create a menu/grocery list if party is not catered.
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Drinks - confirm drink optionsOwner's Name1 month out
This is based on venue's deadlines or create a menu/grocery list if party is not catered.
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Headcount - confirm for food, drink and table count
Owner's Name2 weeks out
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Gift cards - purchase prizesOwner's Name1 week outThis is if you're giving gift cards to the venue as a prize for your guests.
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Dessert - confirm what this will be & orderOwner's Name3 weeks out
This could be part of the take home gift if you'd like to individually wrap a dessert.
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Guest Gift
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TaskOwnerDeadlineStatusNotes
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Confirm which gift to move forward withOwner's Name1 month out
(Sourced, In Process, OR Complete)
This is the gift that guests take home as they are leaving; nail polish, sweet treat, wine.
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Order guest giftOwner's Name3 weeks out
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Print signs that go with the giftOwner's Name2 weeks out
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Guest Activity
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TaskOwnerDeadlineStatusNotes
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Confirm which activity to move forward withOwner's Name1 month out
(Sourced, In Process, OR Complete)
This activity could be a game, or it could be a flower bar, flower crown making station.
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Order guest activity Owner's Name3 weeks out
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Print signs that go with the activityOwner's Name2 weeks out
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Game
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TaskOwnerDeadlineStatusNotes
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Brainstorm questions that should be askedOwner's Name1 month out
(Sourced, In Process, OR Complete)
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Order gameOwner's Name3 weeks out
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Print game copiesOwner's Name2 weeks out
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Decor
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TaskOwnerDeadlineStatusNotes
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Order photo wallOwner's Name1 month out
(Sourced, In Process, OR Complete)
This can be a balloon arch, wall treatment, etc. something to take photos in front of.
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Select and order all centerpiecesOwner's Name3 weeks out
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Baby photo decor - collect photosOwner's Name2 weeks out
This can be baby photos of the parents-to-be and/or ultrasound photos of baby.
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Baby photo decor - purchase suppliesOwner's Name2 weeks outBased on how many photos, purchase laundry clips, twine and tape.
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Order all printable itemsOwner's Name2 weeks outFoam core sign, table top signs and diaper raffle tickets.
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Purchase all sign frames & easelOwner's Name2 weeks outMichaels has a lot of great frame options and Vista Print has easels.
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Set up balloon arch & signsOwner's NameDay before
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Set-up day of itemsOwner's NameDay ofCenterpieces, activity, gifts, prizes, game (drop off items day before or day of?)
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Guest Prizes
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TaskOwnerDeadlineStatusNotes
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Confirm which prizes to move forward withOwner's Name1 month out
(Sourced, In Process, OR Complete)
Gifts can centerpieces, gift cards, wine, gift bags filled with a candle, lotion, etc.
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Order prizesOwner's Name3 weeks out
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Wrap/decorate prizesOwner's Name1-2 weeks out
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Other Items
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TaskOwnerDeadlineStatusNotes
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Photographer - confirm Owner's Name1-2 months out
(Sourced, In Process, OR Complete)
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HMUA - book hair/makeup for mom-to-beOwner's Name1-2 months out
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Mom-To-Be giftOwner's Name3-4 weeks out
This can be a flower crown for the mom-to-be, a special bracelet, mani/pedi's, etc.
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