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 Grants Budget Template
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 Armadillo Petting Zoo, Armadillo Club
This grant example for the "Armadillo Club" encapsulates the following information:
- $1,000 of the clubs existing funds will be used to host this event
- The capacity of the event is 100 people, but 80 are reaistically expected to attend
- The club is charging $5 for admission to the event
- The club has recieved $200 from the Toronto Zoo in sponsorships and expects to recieve $400 from a Faculty Student Council Grant
- The club recieved a quote for $400 to rent the Wave out and $100 to pay for their microphone rental
- The club is paying $300 for beverages and $100 for printed posters to hang around the school
- The club is paying $1100 for an armadillo costume rental, and has provided supporting documentation in the upload field
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Budget TemplateBudget
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NOTE: Only use highlighted boxes.
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Event Funds Currently Available
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Club funds dedicated to this event1000
Represents the money the club will dedicated to the event out of their bank account
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Event Revenue Projections
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Ticket Sales
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Max number of tickets available for event100
The max capacity of the event
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Sales projection - # of ticket to be sold80
How many tickets the event realistically thinks they will sell
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Cost per ticket$5.00
Cost per ticket that attendees are paying. If the price varies between members and non members, use the average
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Subtotal>>
$400.00
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Sponsorship Revenues Projection - Please specify details below
Sponsorship amounts
This section is for any sponsorships the event is projecting they will recieve
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Toronto Zoo Educational Sponsorship200
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Subtotal>>
200
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Potential Grant Funds other than USCGrant Funds Requested
This section is for any grants the event is projecting they will recieve (such as those from faculty student council or governments)
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Faculty Student Council Grant300
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Subtotal>>
300
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TOTALS
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Total Funds Currently Available1000
Represents the money the club has already dedicated to the event out of their bank account
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Total Revenue Projections (Tickets/Sponsorship etc.)$900.00
Represents the amount of money the club has fundraised from tickets, sponsors and grants
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Event/Program Expenses
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Please add a description beneath each.
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Performer/Speaker Fees >
Record any fees related to speakers or performers in this section (DJ costs, motivational speakers, headliners, ...)
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Technical (Production) Costs >100
Record any fees related to production costs in this section (microphones, speaker rentals, ...)
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Venue rental/costs >400
Record any fees related to venue rental in this section (banquet hall, the Wave, ...)
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Food and Beverage Costs >300
Recrd any food and beverage fees in this section (catering, snacks, non-alcoholic drinks, ...)
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Transportation Costs >0
Record any transportation expenses here (a bus rental, travel reimbursement, ...)
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Marketing Costs >100
Record any marketing related fees here (posters, ads, ...)
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Miscellaneous Costs: List and provide description below:
Record any other fees that do not fit into the previous categories here
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Armadillo Costume Rental1100
PLEASE ADD SUPPORTING DOCUMENT
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 You must provide supporting documentation for amounts in the "Event / Program Expenses" section above $500. These could include: past or current invoices or screenshots of your Amazon cart
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Total Expenses Projection>2000
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Funding Shortfall for Grant Based on Actual Funds "on hand" $ (1,000.00)
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Funding Shortfall for Grant Based on Actual Funds "on hand" plus projected revenues $ (100.00)
The shortfall of your event is a good indicator of how much additional money you will need to host your event
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Assumptions and Comments:
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