Digitisation Project Planner

	B	C	D	E	F	G
1	Sheet 1. Where are we now?
2	This sheet helps you set out your project vision and review the resources you already have. Once complete, you will be ready to plan out the project in more detail and identify what you will need.
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4	Idea (Describe your project idea in 100 words)
5					Why do we want to do this project?
6					What is exciting about our project?
7					What does our end result look like?
8					What is our biggest ambition for the materials?
9					Have we looked at similar projects?
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11	Project		Materials		Skills
12		What do we want to do and when?		What materials are we digitising?		Project management
13				How many items? And what kind?		Technical (equipment)
14				Where are the materials located?		Technical (software)
15		How long will the project last? Is it ongoing?		Who owns them? Are they free to access?		Cataloguing
16		How long will the project last? Is it ongoing?		Who owns them? Are they free to access?		Data entry and management
17		Who are the stakeholders and do they share our vision?		Are there preservation, restoration, conservation or �sensitivity concerns?		Archiving
18		Who are the stakeholders and do they share our vision?				Website
19		Why are we best placed to deliver this project?		Do we have or need permissions to digitise the materials?		Publication platform
20				Do we have or need permissions to digitise the materials?		Publicity and engagement
21				How will we share our materials?		Other skills
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23	Team		Audience & users		Current funds (Also see ‘Budget’ on Sheet 2)
24		Who is leading the project team?		Who or what groups will benefit from our project?		Do we already have funds? Can deliver the project within this amount?
25		Who do we need to deliver the project?		Who or what groups will benefit from our project?
26		Are they volunteers or staff? What role will they play?		How will we promote inclusion and involve a wider range of people?		Do we need expert help?
27		Will they receive compensation?		How will people access our collections? On what devices?		Do we need to apply for funding?
28		How much time do they have?		How will people access our collections? On what devices?		What can we do without additional funding?
29		Do we need more people or project partners?		How can we meet access and reuse needs (eg, disability access)?		Do we have partner organisations who can help with resources?
30		Will they need or bring funding?				Will our organisation make any cash or in-kind contributions?
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