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C N H | K E Y C L U B
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Club Activity Report Instruction Page
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Hello Secretary,

Congratulations on your election! You have taken on a role that is fulfilling and challenging, the members you serve await you and your leadership. I am confident that you will rise to the occasion and faithfully serve your club this coming term.

We DO use the information in this MRF that YOU are responsible for reporting to better serve you and the District. This is the CNH Monthly Report Form, or the MRF. This form is meant to collect club information using Excel to provide the District with better data to identify and address club needs. The MRF is submitted to the Lieutenant Governor, Sponsoring Kiwanis Club, and Region Advisor on a monthly basis.

PLEASE COMPLETE THIS FORM AS ACCURATELY AND PRECISELY AS POSSIBLE. This form will be used for certain awards such as Distinguished Club and Most Service. Work proactively to fill out this form as correctly as possible each month.

As club secretary, you are responsible for accurately reporting the service and leadership of the members you serve. Strive to go above and beyond to ensure that you have all the members’ service hours, attendance, etc. Actively reach out to them when you are unsure. Communicate as much as you can with members to get a good idea of their attendance at service events and club/division events.

Please feel free to reach out to your Lieutenant Governor or predecessor if you need help. I wish you the best of luck with your term, and thank you for your service!
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KEY FEATURES
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rTask 1: PLEASE START HERE!!! The information collected on this page will automatically transfer to each monthly report and the annual achievement report. PLEASE KEEP THE MAIN OFFICERS INTACT for appropriate auto transfers to the monthly reports.
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rClub Roster-Directory: This page not only provides a basic roster for the club but also gathers information needed for the completion of the International annual dues process at the Member Update Center located at the Key Club International website. PLEASE GO TO THE ROSTER-DIRECTORY PAGE FOR SPECIFIC INSTRUCTIONS AND TIPS. The page has been left unprotected so you can sort the members as you like, add or delete cells as needed, and adjust the roster to meet the needs of your committees and club. We hope that this version will make it easier for you to be able to copy and paste the membership rosters before making adjustments of adds and deletes. You can also share the roster page with other officers to keep track of dues payments, forms, and other items the Club/Board has identified.
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rService Record: This generic form has been included to help you keep track of the service hours for your club & members. The member names can easily be copied and pasted from the Roster-Directory Page. The events and dates can be added. Records can be maintained for each member keeping track of only event attendance or more accurate records of service hours. If keeping track of service hours, you can then sort by highest number of hours served to recognize active members. The use of these records can also assist members who might need this information to complete scholarship and college applications. You may have your own system. This is merely a suggestion for new clubs and officers. Please feel free to develop your own system to meet the needs of your club.
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rClub Election Report: This form identifies the information that you will need to be able to successfully file your club election results online. The Club Officer Contact Information link will be active as of February 1. This information is used by the District Secretary for the completion of the district Directory, all of the CNH Executive Officers and Committee Chairs for their respective reflector groups, and the Division Lt. Governor and Lt. Governor Elect to provide constant communication and a smooth transition into the new Key Club year. Submitting this information immediately after the elections will promote an easy transition for the club officers and the Lt. Governor. Club Elections should be completed starting in January so that the new officers can attend the District Convention and Officer Training Conference to prepare for their leadership roles.
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rAnnual Report and Projects List: Completion and submission of the Annual Report is compulsory for all clubs. This report is also helpful for the club to recognize continued areas of strength and areas to grow. To make the task of completing the form easier, information appropriately reported on each monthly report is transferred to the Annual Report. All necessary calculations are also completed. There is only one prompt on the report that needs to be addressed. Instructions on these pages are provided to assist you with this process.
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rMonthly Reports: Auto links have been created and have been checked. It is important to check official membership numbers with the official Dues Report since the membership numbers the club reports and the numbers Key Club International have on record as dues paid members quite frequently differ. The CNH Dues Report is posted on the CNH CyberKey on a regular basis based on reports released by International. It is MOST IMPORTANT to pay dues by December 1 each year. All officers, especially members with division, District, and International level positions must be members in good standing. Remember, DUES are year round. Most members will pay their dues in the September to November period. On each monthly tab of the MRF there is a place to input "new members paid this month", Date and check number. This will keep adding to the membership totals through the September tab which is the end of the "Fiscal Year". The October tab for membership starts at 0 (zero) as it is the start of the new "Fiscal Year". If you pay dues in September for the new Fiscal year, put them on the October tab, which then will add them into the correct year. When you enter figures on the October tab for "new members paid this month" it will again start your membership numbers and add any members added in the months that follow to this new membership figure. Your club should set up a system for paying dues each month. For example, everyone that pays their dues by the 20th of each month, those dues are sent in to Key Club International by the end of that month. Each month it is the same way. Your club can send in dues as many times at it needs to get everyone that pays there dues on the KCI and your club roster. For the Annual Report it uses the December 1 membership and the February 1 membership to calculate an average membership for the club and uses that for any award calculations where it is needed.
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rMonthly Reports: Some cells have been protected to maintain the integrity of the information transfers and necessary calculations. Since the forms are consistent for each month, some cells have a default response and may also be protected to make completion of the form thorough and easier for you. The key is to have accurate reporting so that the club can truly see what they have accomplished and what they can do to grow as a service club. Remember the goal is 50 hours of service per member each year.
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rMember Recognition Program: This tab allows you to keep track of members for the Member Recognition Program. The sheet identifies the criterion for each level of recognition. The District Member Recognition Committee will provide the deadline for final submissions. Members will receive suitable recognition at District Convention and posted on the official CNH Key Club media sites.
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If you have any questions regarding this form or any of the duties of club secretary, please feel free to contact the District Secretary in addition to your local Lt. Governor. We are here to serve and want to help you have a fantastic year of service and leadership. Thank you for taking the time to be a club leader. Congratulations again! On behalf of the Cali-Nev-Ha District, welcome to the office of Club Secretary and have a wonderful year!
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Serving with a Smile,

2018-2019 District Secretary Zoe Yao
California-Nevada-Hawaii District
Key Club International
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PLEASE PROCEED TO TASK 1
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