APW Budget Spreadsheet by Rose Gold Events
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Total Projected Budget: $25,000
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Industry Average %Budgeted Estimate $Actual Estimate $Total Actual Cost $Deposit Amount Paid $Balance Due $Final Payment Due DateNotes
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Venue, Food, and Beverage42–50%
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Venue (ceremony)
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Venue (reception)
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Catering/Food (including food, service, flatware, stemware, china, etc.)
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Bartending/Beverage (including service, alcohol, glassware, etc.)
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Cake/Dessert (don't forget cutting fees!)
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Ceremony Specifics2–3%
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Marriage License
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Officiant
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Ceremony Music
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Photography/Videography18–20%
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Photographer
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Videographer
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Decor8–18%
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Flowers (personal and decor flowers)
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Other Decor, etc. (candles, guestbook, ring pillow, etc.)
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Lighting
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Rentals (tables, chairs, linens, dance floor, etc.)
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Stationary/Paper Goods3–7%
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Save the Dates
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Invitations (including RSVP cards)
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Other (menu, program, escort cards, etc.)
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Postage
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Attire8–10%
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Outfits and accessories for two people!
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Don't forget hair and makeup costs.
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Entertainment6–10%
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DJ/Band/etc.
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Planner/Coordinator5–15%
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Miscellaneous2–8%
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Transportation, photobooth, gifts, favors, extra fees, etc.
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Emergency Fund4–5%
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Always try to have 4–5% set aside, just in case.
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