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RPT Naming Conventions for Academic Promotion Non- Tenure Track 2022-2023
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*The terms under appendix represent the most common documents in previous cases and unit standards may not require all of them. Additional documents that are required to document Unit Standards should be uploaded. If you are unsure how to label a specific document, please contact Academic Affairs
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Color Key
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Required for All Cases
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Will be uploaded if relevant to the case
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Will be uploaded if candidate exercises response options
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Required for Cases where the Unit is a Department
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Name for RPT NavigationDocument DefinitionStep in Process (Who uploads?)Instructions/Resources
Convention for more than one document in this category
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Summary Sheet
This is the Promotion Summary form to be completed by the Department Chair or Dean and reviewed moving forward.
Department Chair/Dean
Complete the fillable pdf here: https://www.umsl.edu/services/academic/files/pdfs/nttpromotionsummarysheetfs2021.pdf
N/A
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Letter of Appointment
This document is the letter of appointment that shouws the date employment begins and the distribution of effort between the Candidate's Primary Responisbilities and Service
Ad Personam CommitteeN/AN/A
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Unit StandardsThis document is the unit standards that will be used to evaluate the candidate's work. Ad Personam Committee
Ensure the correct unit standards are used. If the faculty member has more than one set add the year after Unit Standards or Department/College identifier
Unit Standards - 2015, Unit Standards - 2021; Unit Standards - Department, Unit Standards - College
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Annual Review of Progress Toward Promotion - Year XThis is the annual review completed to ensure the faculty member is on track for promotion. Ad Personam CommitteeThese should be in order with Year one at the top.
Annual Review Toward Promotion - Year 1, Annual Review Toward Promotion - Year 2
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Ad Personam Committee Report CoversheetThis document lists the members of the committee and describes the committee's evaluation processAd Personam Committee
For coversheet samples, go to https://www.umsl.edu/services/academic/faculty/atp.html
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Ad Personam Teaching Report
This document is the evaluation of teaching in the Ad Personam Committee Report. It should be in the case if the primary appointment is teaching
Ad Personam CommitteeThis report can be combined into one pdf with the coversheet and service report. It is recommended that bookmarks be used if the pdf is created.
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Ad Personam Research Report
This document is the evaluation of research in the Ad Personam Committee Report. It should be in the case if the primary appointment is research
Ad Personam Committee
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Ad Personam Clinical Teaching Report
This document is the evaluation of clinical teaching in the Ad Personam Committee Report. It should be in the case if the primary appointment is clinical teaching
Ad Personam Committee
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Ad Personam Clinical Research Report
This document is the evaluation of clinical research in the Ad Personam Committee Report. It should be in the case if the primary appointment is clinical research
Ad Personam Committee
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Ad Personam Service ReportThis document is the evaluation of service in the Ad Personam Committee ReportAd Personam Committee
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Appendix*This is a coversheet to separate the appendices from the evaluative documents. Ad Personam Committee
This may be a blank sheet or an out line of appendix information. Do not add page numbers
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Sample Course Evaluation This is a template of the department's course evaluationAd Personam Committee
Alternative terms may be Course Evaluation Summary, Course Evaluation Scores, Teaching Evaluation Summary.
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Peer Review - Last NameThese documents cover reviews/observations of classroom teaching by peer faculty. Ad Personam CommitteeAlernative terms may be Peer Observation or Class Observation.Peer Review - Last Name
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Sample Solicitation Letter to StudentThis is the template of the letter sent to students requesting reccomendation lettersAd Personam Committee
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Student Respondent ListList of students who respondedAd Personam Committee
Each letter may be uploaded individually or as one pdf. If you choose to use one pdf, use bookmarks to differentiate each letter. See column ed to name individual letters.
Student Letter - Student 1, Student Letter - Student 2 or Student Letter -Last name may be used
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Student Letters - StudentThese are the individual students submittedAd Personam Committee
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Sample Solicitation Letter to Outside ReviewersThis is the template of the letter sent to external reviewers evaluating researchAd Personam Committee
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Outside Reviewer SummaryThis is the document that lists outside reviewers as well as their credentials. Ad Personam Committee
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Outside Reviewer Letter - Last NameThese are the individual letters from external reviewersAd Personam CommitteeExternal Reviewer Letter-Last Name
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Sample Solicitation Letter to Service EvaluatorsThis is the template of the letter sent to reviewers evaluating serviceAd Personam Committee
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Service Evaluator - Last NameThese are the individual letters from service reviewersAd Personam CommitteeService Evalutor Letter -Last Name
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Unit Committee ReportThis document is the letter sent to the faculty member that contains the unit voteUnit Committee
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Candidate Response to Unit Committee
This document is the letter the candidate writes to the dean and unit committee chair in response to the unit committee
Unit Committee
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Unit Comittee Response to Candidate
This document is the letter the committee writes to the candidate in response to their rubuttal to the ocmmitte
Unit Committee
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Department Chair Recommendation
In Colleges with departments, the is letter the chair sends to the dean with a recommendation and is copied to candidate
Department Chair
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College Committee Report
In Colleges with departments, this is the letter sent to the candidate with the vote of the College committee
College Committee
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Candidate Response to College Committee
This document is the letter the candidate addresses to the Provost and sends to the NTT College Committee
College Committee
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Dean RecommendationThis is the letter the dean addresses to the Provost with their recommendationDean
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Candidate Response to Dean
This document is the letter the candidate addresses to the Provost and and is sent to the NTT Promotion Faculty Senate Committee
Dean
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Faculty Senate NTT Promotion Committee Recommendation
This document is the letter with the vote of the Senate Commttee.
Faculty Senate NTT Promotion Committee
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Candidate Response to NTT Committee to Candidate
This document is the letter the candidate addresses to theto the Provost and NTT Promotion Faculty Senate Committee
Faculty Senate NTT Promotion Committee
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Faculty Senate NTT Committee ResponseThis document is the response to the candidate if they request a reconsideration at this level
Faculty Senate NTT Promotion Committee
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Provost Decision
This document is the letter the Provost sends to the candidate with the promotion decision and is copied to the dean, department chair etc.
Provost
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Candidate Response to ProvostThis document is the letter the candidate addresses to the Provost Provost
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Provost Final ActionThis document is the response to the candidate if they request a reconsideration at this levelProvost
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