2023 Camporee Hazard Assessment.xlsx

	A	B	C	D	E	F	G	H
1
2	Hazard	Safety Factors, equipment	Who	Likelihood	Severity	Procedures &		When
3	Hazard	& Mitigations	Who	(Hi/M/L)	(Hi/M/L)	Emergency Responses
4	Common To Outdoor Activities
5	No one assigned to task	review assignments for completeness before event	Event Leads	L	L		y	prior to event
6
7	Common To Outdoor Activities
8	Emergency Response Required	carry emergency plan (paper or locally-stored digital copy)	All Event Team members			Crisis Communications Plan	y
9		carry Emergency List, medical documents	Section Scouter-in-Charge				y
10		list of section contacts, participant numbers	Registrar				y
11		key Event Team members carry radios	Safety Coordinator				y
12		Activity Coordinators issued megaphones	Safety Coordinator				y
13	Injury	First Aid Training	safety factor	H	Variable	Injury	n/a
14		Designate First Aiders	Event Leads				y	prior to event
15		Carleton Event first aid kit	Kelly Fontaine				y
16		inspect, resupply before camp	Kelly Fontaine				y	prior to event
17		review activity submissions	Activity Coordinators				y	prior to event
18		review registrations for sufficient First Aiders	Registrar					prior to event
19	Lost Youth	identify rally point (HQ) to youth	Event Leads	L	M	Lost Youth	y	opening
20	Abandoned Youth			L	M	Abandoned Youth	n/a
21	Dangerous Wildlife - bears			L	L	Dangerous Wildlife	n/a
22	Severe Weather - before adventure	monitor forecasts week before event	Event Leads	L	H	Severe Weather	y	prior to event
23		modify or cancel event	Event Leads			Event Cancellation	y	prior to event
24	Severe Weather - on location	take shelter	Event Lead	L	M	Shelter-in-Place	n/a
25		modify or shorten event	Event Lead				n/a
26	Natural Disaster	Shelter in place, or evacuate, as appropriate	Event Lead	L	H	Shelter-in-Place, Evacuation Special Needs Evacuation	n/a
27	Dehydration	promote access to on-site potable water	Event Leads	L	M		y	briefing
28		kit list includes water bottle	Website/IT				y
29	Forest Fire		Event Leads	L	H	Off-site Evacuation	n/a
30
31	Utility Failure Prior to Event
32	Park water system failure	arrange for outside supply	Event Leads	L	M	Utility Failure	y	prior to event
33	Utility power supply failure	notify those who need power for medical reasons	Event Leads	L	M	Utility Failure	y	prior to event
34	Park closure	monitor, seek Ministerial exception if time permits	Event Leads	L	M	Event Cancellation	y	prior to event
35
36	Utility Failure During Event
37	Park water system failure	Arrange Water Convoys to off-site potable source.	QM	L	M		y
38	Utilty power supply failure	Monitor time to restoration; water failure		L	L		y
39	Park closure	Event shortened	Event Leads	L	L	On-Site Evacuation	y
40
41	Common to Activities with Food
42	Fecal-oral contamination	hand sanitizers at HQ & each bathroom before event	Registrar	L	L			prior to event
43	Allergy / anaphalaxis	most food is self-catered	safety factor	L	H	Injury	n/a
44	Animal Damage	allow 1 on-site vehicle per campsite	safety factor	L	L		n/a
45
46	Common to Warm-Weather Activities
47	Poison Plants	Areas with plants identified and youth instructed to avoid	Safety Coordinator/QM	L	L	Injury	y	briefing
48		promote identification	Website/IT				y	website
49	Heat Exhaustion / Heat Stroke	Scouters advised to prepare youth for expected weather	Website/IT				y	prep notes
50		sun hat, sunscreen included, light clothing kit list	Website/IT				y	prep notes
51		Scouters advised to monitor for signs	Event Leads				y	briefing
52		sections advised to bring extra water bottles	Website/IT				y	prep notes
53		drinking water available near activity areas	safety factor				n/a
54	extensive rain	timing, duration of activities modified	Event Leads				y
55	flash flood	covered shelter required as part of camp evaluation	Event Leads			Shelter-in-Place	y
56
57	Activities with Outdoor Kitchen at HQ
58	Camp Stoves - fire, burns	in designated area only	HQ Cooks	L	M	Injury, Fire	y
59		cooking area clearly separated from dining area	HQ Cooks				y
60		adult use follow safety procedures in Stove & Lantern permit	HQ Cooks				y
61		presence of method of fire extinguishing & equipment	Safety Coordinator				y
62		confirm knowledge of use of safety equipment	Safety Coordinator				yy
63	Camp Stoves - tipping	used only on a stable, level surface	HQ Cooks	L	L		y
64	Kitchen Knives - injury	risk management controls in place	Event Leads	M	L	Communications Plan	y
65		knives maintained in good condition	QM			Communications Plan	y
66
67	Evening Campfires
68	Burns	youth located far enough away from fire	Campfire Chief				y
69		presenters kept sufficient distance from fire pit	Campfire Chief				y
70	Working Fire						y
71
72	Camping Tools - Packs & Colonies - Activity Stations
73	Guest use of camping tools	checked for knowledge of safe use of camping tools	Activity Provider			Injury	y
74	Saw - injury	Cub use supervised by Scouters	Activity Provider	L	L		y
75		use to follow safety procedures in Saw permit	Activity Provider				y
76	Matches/ Fire-Lighitng - fire, injury	Cub use supervised by Scouters	Activity Provider	L	L		y
77		use to follow safety procedures in Match permit	Activity Provider				y
78		method to extinguish fires	Activity Provider				y
79		method to dispose of ash, burned materials	Activity Provider				y
80	Knives - injury	Cub use supervised by Scouters	Activity Provider	M	L		y
81		use to follow safety procedures in Knife permit	Activity Provider				y
82
83	Activity Station - Specific
84	activities w/hazards	assessment, mitigations submitted with game	Activity Provider	M	M		y
85	activities submitted w/o assessment	deadline sufficiently in advance	Games Coordinators	L	M		y
86		review by event team	Safety Coordinator				y
87	supplied station gear omission	Game Coords have 2+ backup games planned	Game Coordinators	L	L		y
88	activities w/camping tools	confirm knowledge of permit safety reqs. by Activity Provider	Safety Coordinator	L	L		y
89
90	People-Specific
91	insufficient supervision of youth	Maintain Ratio in section	Section Scouters	M	L		n/a
92		Agreed Check-in time on Camporee Friday	Section Scouters				n/a
93		duty roster	Section Scouters				prep notes
94		use of the buddy system	Section Scouters				n/a
95	insufficient staff to operate event	mandatory supply of representative from sections	Event Leads	M	M
96	inaccessible to those w/special needs	accommodations, modifications arranged	Event Leads	M	L		y
97		communicate possibility of accommodations	Registrar				y
98	Developmentally Challenged Youth	Youth to have 1:1 assistance, activity modifications	Section Scouters	M	L		y
99	Youth prone to sensory overload	sections plan for a place to reduce sensory load at campsite	Section Scouters	M	L		y
100		HQ "Library" for low sensory environment	Sam L.				y