pilot_collection_documentation_form
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Digital Collection Overview
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Working Collection Title
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Contact/Office Information
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Brief Digital Collection Overview
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Demand/Audience
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Strategic Alignment
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Size and Formats of Collection(s) being proposed for digital collections
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Have physical collections been previously digitized?
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Any known PII/Sensitive Records Concerns?
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Dates/Coverage of Publication
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Location(s) of Materials
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Static collection or growing? If growing, rate of growth
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Timeline for project (note any urgency, if applicable)
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Partnerships and Funding
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Potential Internal Partners / Role
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Potential External Partners / Role
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Funding Sources / Amounts
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If applicable, timeframe for spending of funds
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Rights and Re-Use
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Copyright Statuses
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Conditions for Use
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Fair Use Opinion
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Access controls?
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Record Retention Issues
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Review PII/Sensitive Records
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Collection(s) Conditions Assessment - Physical Records
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Preservation/conservation assessment of physical materials
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Materials that can be digitized in-house
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Materials that would need to be outsourced
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Collection(s) Conditions Assessment - Born-Digital Records
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Digital preservation assessment for born-digital content
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Collection Conditions Assessment - Storage
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Storage requirements [formulas to be provided by Ben Goldman]
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Loading into local preservation system?
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Loading into 3rd Party preservation?
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Collection Metadata
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Is there existing descriptive metadata? If yes, please list sources.
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What level is the metadata?
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Automate metadata/ batch import from other sources?
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What level should the metadata be described?
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Will the collection/collection metadata be harvested by DPLA?
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Access & Accessibility Issues
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Subtitles/captioning
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Other?
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Preservation System
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DPN, APTrust, Local (ITS), Backup, none?
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