BAF Melbourne Pilot PROJECT Risk Purge
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
View only
 
 
ABCDEFGHIJKLMNOPQRSTUVWXYZAA
1
RiskRisk LevelControl MeasuresPerson Responsible
2
The weather on the day: rain, thunder, heat wave etc..1Whatever we design is as weather proof as possible
3
We get sued for something or we get defamed / abused online1Public liability insurance and PI insurance
4
Having a PR plan around how to deal with something like this. Knowing what to do when it happensJayde
5
Public liability insurance and PI insurance
6
There is an accident / injury / death to a child or volunteer1Risk, Safety, Hazard Assessment (to include procedures for dealing with accidents)
7
Public liability insurance and PI insurance
8
Nominated first aid officer/sDan?
9
Parents sign a release form to indemnify usChristian and Zinzi
10
1 x safety officer for each challenge + 1 for overall space
11
We don't find a venue / site1Lower expectations and have a long list of venues in order of priorityTahli
12
We don't raise enough money (because of Christmas and lack of interest)1Create a back up plan / s if crowdfunding falls through- brainstorm as a teamAll
13
Create a LIGHT / MEDIUM / DELUXE version of the budget and be prepared for worse case scenario
14
Christian will put some of his own money in for the light version
15
Take out a loan
16
Publicity exercise, "fun"raising
17
Explore "matchfunding" e.g INGTahli & Jayde
18
Crowdfunding platforms that give you whatever money you raise (even if you don't make your target)Tahli & Jayde
19
Merchandise (e.g. Be Awesome t-shirts and key rings)Tahli & Jayde
20
No kids / parents apply2Have a high quality application form
21
Based on past experience, we are confident there will be plenty of interest to get 20
22
Already have one person who has confirmed their child (Paige Van Every)
23
Create 'Save the Date' banner on the BAF website and other social mediaChristian?
24
The festival can run comfortably with only 10 kids
25
We have really uncontrollable / troublesome kids2Application form is very clear what we can and can't manage
26
Terms and conditions on the website (with application form) are very clear
27
Having a couple of people who are experts in working with challenging kids (education background, psychology background like Cindy)Dan?
28
Volunteers run out of steam, don't enjoy the process, the work becomes stressful and volunteers quit230 second dance party (any time we feel stressed)
29
Achievement celebration at the start of every meet up
30
18 - 25 year old facilitators join us 6 weeks out from the festival to inject a new lease of life into the team
31
Personal responsibility- if you're not enjoying yourself you have the power to do something (speak up, ask for what you want, do something differently)
32
Structural failure / disaster of main festival structures2Structural certification from supplier/s of structures- we request copies from all suppliers. Require insurance from all suppliers too
33
Public liability insurance and PI insurance
34
Critical aspect of the festival falls through at the last minute (like a challenge or volunteers)2Let go of perfectionism
35
We're accused of discrimination because we don't cater for every child or make it fully welcoming and inclusive (inclduing the cost of $150)2Get an opinion from Access Arts Victoria- Jayde to follow upJayde
36
Manage relationship with parents 1 on 1- if a parent nominates a child with special needs, we chat with them to explain our limitations and the risks to ensure there are realistic expectations and mutual understandingChristian
37
Meet up with parents one month before festival to answer their questions and manage their expectations
38
Professional indeminity insurance
39
Parents can nominate to apply for a bursary (value exchange instead of $150)
40
Kids are measured to be worse off from the experience2Manage expectations of everyone; this is a pilot and we are still learning. Release forms and insurance as well as relationship with parents protect us if there are negative outcomes (and we learn very fast from this!)
41
Involve a child psychologist in the design toward the second half (at least)
42
Christian to speak to Dr Hannah Kirk to get her advice on how to measure impact and be a mentor to what we are creatingChristian
43
Christian is sick on the day2Armorforce
44
Christian trains a "shadow facilitator / co-facilitator" who can do all of his on the day tasks)
Christian + TBC
45
We don't have enough volunteers to complete the work required3From experience, the right people seem to turn up at the right time. Start with what we have and then reach out through our network for specific expertise
46
The kids hate it, think it's lame or drop out along the way3Responsibility of the dream team to bring the energy on the day! The highest level of energy, set the benchmark
47
8-10 year olds are very open to having fun and using their imaginiation to have fun
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
Loading...
 
 
 
Sheet1