Twilight - Horse Show Volunteer Sign Up.xlsx

	A	B	C	D
1	Twilight Speed Show Volunteer Sign-Up
2	Friday, August 21st			3:00 - to end of Show PM
3	SET UP : Adults / Youth
4	Arrive : 3:00 PM
5	This includes setting up announcers booth, setting up office booth, setting up holding arena, set up timer, set up microphone and make sure that is in good /working, dragging and watering arenas if needed * setting up the first class and having all equipment: cones, barrels, poles, timer out in or near holding/main arena area for quick/easy set up, getting ribbons organized and placed on plaquard 1st thru 6th place; setting up one jump in lower arena; posting patterns and showbills in Draft horse barn and upper arena; posting signs on entry booth; bringing office supplies, tables & chairs from Pleasure barn to office area/upper arena; getting wheel barrows, forks, brooms set out in holding arena, down by the lower arena, by draft barn, by trailer areas for clean up, make sure restroom facilities are clean and well supplied * Grab Beverage Cart * set up picnic tables around office area/draft barn * put out show bills/entry forms/wavier forms/back numbers/pins/pens out for exhibitors to grab
6	Job/Activity	Name	Phone #	Email Address
7	Set up - Announcers Booth	Kathy Carlson / Jody Schulz
8	Set up - Office / Ribbons / Post signs and Patterns / Set out all forms	Kathy Carlson /Nicole Scherger
9	Bring Food / Beverages	Jenny Weyer
10	Set up Timer	Jay Wolfe
11	Set up Holding Arena
12	Bring Equipment up to arena (Cones/Barrels/flag-pails/poles)
13	Put out wheelbarrow, forks, shovels
14	Extra Hands
15	Extra Hands
16	DRAG & WATER ARENA : ADULT approved by Fair Park
17	Arrive : 3:00 PM
18	Drag and water before (if not satisfactory from night before) and available to drag and water arena throughout the entirety of show.
19	Job/Activity	Name	Phone #	Email Address
20	Drag/Water Arena	Jay Wolfe
21	PATTERN SET UP : Adult / Youth
22	Arrive : 4:00 PM Home Run, Barrels, Big "M", Pail and Flags, Plug, Pole Bending Adult / Youth & Equipment, MUST BE READY 1 class before the class is up.
23	Set up and RESET pattern/courses throughout the show. Make sure you know what is needed and that you have everything in holding arena / main arena fence line to quickly get patterns set up. Check in with ingate keeper to find out when the last person is going in for class. * Manure pick up in holding arena/main arena
24	Job/Activity	Name	Phone #	Email Address
25	Pattern Set Up
26	Pattern Set Up
27	RESET pattern (West Side of Arena)	Oswald Lucas
28	RESET pattern (East Side of Arena)
29	Manure pick up holding & Main Arena
30	Calling Penalties/Disqualifications - Adult
31	Arrive : 5 PM
32	Person that is knowledgeable of when exhibitor has a Penalty/No Penalty and when to call Disqualifications (No Time) Will have a walkie talkie to communicate with the announcer. Will stand in an area where they can see the whole arena to make calls.
33	Job/Activity	Name	Phone #	Email Address
34	Calls Penalties/Disqualifications
35	SPEED ANNOUNCER - Adult preferred
36	Arrive : 4 PM
37	Adult preferred - must have loud and clear voice. It's best to have an understanding of how a speed events are run/review rules prior to event. Class Descriptions are in binder to review prior and during show prior to the start of the class. * Make sure announcement equipment is in good working order and can be heard over the entire showgrounds, welcomes exhibitors, announces updates, reminders, upcoming classes, announce and thanks judge, volunteers, Sponsors, clean up area before leaving, etc. Writes down placings of each class on the Announcer class sheets that are provided by the data entry person. Gives class results to data entry person.
38	Job/Activity	Name	Phone #	Email Address
39	Announcer	Jody Schulz
40	SPEED TIMER MANAGER - Adult / Youth
41	Arrive : 4 PM
42	Watch the times in announcers booth for each speed run; Write each exhibitors speed time on the class exhibitor sheet.
43	Job/Activity	Name	Phone #	Email Address
44	Speed Time Keeper	Amanda Lucas
45	SPEED DATA ENTRY - Adult Preferred
46	Arrive : 4 PM
47	Familiar/Knowledge of the Show Software used, Computer literate; input entries into computer; adding the information for Adds and scratch's in the system, prints out placing results for DCHA points
48	Job/Activity	Name	Phone #	Email Address
49	Data Entry	Kathy Carlson	(920) 441-6249	klcarlson@quad.com
50	SPEED OFFICE Manager - Adult
51	Arrive : 4 PM
52	Friendly and patient to collect exhibitor forms and fees * Handles all money. * Appoints tasks to the office assistants to be done * Ensures that all Entry forms, Wavier, Coggins and payment are collected and filed in an orderly manner * Has a copy of the Show bill and Show rules and is able to answer any questions exhibitors may have. Selling Soda/Water. Marks on exhibitor entry forms when an add or scratch class is made and also puts the add/scratch slip with the exhibitors paperwork.
53	Job/Activity	Name	Phone #	Email Address
54	Office Manager	Nicole Scherger
55	Office Manager (End of show to help close out)
56	SPEED OFFICE ASSISTANTS - Adult/Youth
57	Arrive : 4 PM
58	Assists office manager, ensures Coggins/waivers are complete information * Locate Exhibitor if information is missing on paperwork * REFER to Coggins/Liability Form guides * Delivers class Add / Scratched slips to announcer booth * Issues daily high point ribbons * Ensures that there are restroom facilities are kept clean and well supplied throughout the day of the show * Monitor Trailer parking areas
59	Job/Activity	Name	Phone #	Email Address
60	Helps out in the office	Tess/Stella Scherger
61	SPEED IN-GATE HANDLER - Adult Only
62	Arrive : 5 PM
63	Should be strong enough to move gate and be able to move quickly * Loud enough to call out names when checking people in * Has a list of exhibitors for each class and assembles that class that is to enter the show ring. * To eliminate delays, immediately assemble the next class so those exhibitors may start entering the arena as the previous class departs.
64	Job/Activity	Name	Phone #	Email Address
65	In-Gate
66	SPEED EXIT GATE/ARENA KEEPER - Adult / Youth
67	Arrive : 5 PM
68	Strong enough to open and close exit gate when class is dismissed or as needed. Clear the area so exhibitors and their horses exiting the ring have a clear pathway to ensure the safety of other exhibitors in holding arena and themselves. Assist with manure pick up in the holding arena and main arena
69	Job/Activity	Name	Phone #	Email Address
70	Exit Gate
71	FOOD / BEVERAGE AREA - Adult
72	Arrive : 4:00 PM
73	Helps with Food set up, has money box and Takes Orders and handles all money transactions
74	Job/Activity	Name	Phone #	Email Address
75	Takes Orders \| money transactions	Dana Quinlan
76	Takes Orders \| money transactions
77	FOOD / BEVERAGE AREA Assistants - Youth
78	Arrive : 4:00 PM
79	Helps with grabbing items and to work with the Adult(s)
80	Job/Activity	Name	Phone #	Email Address
81	Food Helper	Kennedy Quinlan
82	Food Helper	Delainey Quinlan
83	Taking Photos / Manure Pick up / OTHER - fill in where needed or if volunteer does not show
84	Job/Activity	Name	Phone #	Email Address
85	5 PM \| Taking Photos	rita usarek
86	5 PM \| Manure pick on grounds	Alan/Mary Legg	2624835409	mlegg594@gmail.com
87	Put Away equpment after classes are done using
88	CLEAN UP / TAKEDOWN : ALL HANDS ON DECK
89	(When show is finished) Clean up , Put away all speed equipment, prepare for Saturday's show
90	Job/Activity	Name	Phone #	Email Address
91	Take Down / Clean up / Prepare for Saturday Show
92	Take Down / Clean up / Prepare for Saturday Show
93	Take Down / Clean up / Prepare for Saturday Show
94	Take Down / Clean up / Prepare for Saturday Show
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