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Twilight Speed Show Volunteer Sign-Up
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DATE 6:00 - 10:00 PM
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SET UP : Adults / Youth
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Arrive : 3:00 PM
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This includes setting up announcers booth, setting up office booth, setting up holding arena, set up timer, set up microphone and make sure that is in good /working, dragging and watering arenas if needed * setting up the first class and having all equipment: cones, barrels, poles, timer out in or near holding/main arena area for quick/easy set up, getting ribbons organized and placed on plaquard 1st thru 6th place; setting up one jump in lower arena; posting patterns and showbills in Draft horse barn and upper arena; posting signs on entry booth; bringing office supplies, tables & chairs from Pleasure barn to office area/upper arena; getting wheel barrows, forks, brooms set out in holding arena, down by the lower arena, by draft barn, by trailer areas for clean up, make sure restroom facilities are clean and well supplied * Grab Beverage Cart * set up picnic tables around office area/draft barn * put out show bills/entry forms/wavier forms/back numbers/pins/pens out for exhibitors to grab
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Job/Activity NamePhone # Email Address
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Friday Set up
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Friday Set up
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Friday Set up
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Friday Set up
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DRAG & WATER ARENA : ADULT approved by Fair Park
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Arrive : 3:00 PM
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Drag and water before (if not satisfactory from night before) and available to drag and water arena throughout the entirety of show.
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Job/Activity NamePhone # Email Address
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Drag/Water Arena
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PATTERN SET UP : Adult / Youth
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Arrive : 5:00 PM Home Run, Barrels, Flags, LT Special, Plug, Pole Bending, Key Race
Adult / Youth & Equipment, MUST BE READY 1 class before the class is up.
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Set up and RESET pattern/courses throughout the show. Make sure you know what is needed and that you have everything in holding arena / main arena fence line to quickly get patterns set up. Check in with ingate keeper to find out when the last person is going in for class. * Manure pick up in holding arena/main arena
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Job/Activity NamePhone # Email Address
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Pattern Set Up : Adult / Youth
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Pattern Set Up : Adult / Youth
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Pattern Set Up : Adult / Youth
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Calling off pattern - Adult preferred
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Pattern Set Up : Adult / Youth
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SPEED ANNOUNCER - Adult preferred
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Arrive : 5:00 PM
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Adult preferred - must have loud and clear voice. It's best to have an understanding of how a speed events are run/review rules prior to event. Class Descriptions are in binder to review prior and during show prior to the start of the class. * Make sure announcement equipment is in good working order and can be heard over the entire showgrounds, welcomes exhibitors, announces updates, reminders, upcoming classes, announce and thanks judge, volunteers, Sponsors, clean up area before leaving, etc. Writes down placings of each class on the Announcer class sheets that are provided by the data entry person. Gives class results to data entry person.
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Job/Activity NamePhone # Email Address
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Arrive : 5:30 PM
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Watch the times in announcers booth for each speed run; Write each exhibitors speed time on the class exhibitor sheet.
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Job/Activity NamePhone # Email Address
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Speed Time Keeper
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SPEED DATA ENTRY - Adult Perfered
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Arrive : 5:00 PM
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Familiar/Knowledge of the Show Software used, Computer literate; input entries into computer; adding the information for Adds and scratch's in the system, prints out placing results for DCHA points
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Job/Activity NamePhone # Email Address
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Data Entry
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SPEED OFFICE Manager - Adult
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Arrive : 5:00 PM
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Friendly and patient to collect exhibitor forms and fees * Handles all money. * Appoints tasks to the office assistants to be done * Ensures that all Entry forms, Wavier, Coggins and payment are collected and filed in an orderly manner * Has a copy of the Show bill and Show rules and is able to answer any questions exhibitors may have. Selling Soda/Water. Marks on exhibitor entry forms when an add or scratch class is made and also puts the add/scratch slip with the exhibitors paperwork.
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Job/Activity NamePhone # Email Address
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Office Manager
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Office Manager
(End of show to help close out)
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SPEED OFFICE ASSISTANTS - Adult/Youth
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Arrive : 5:00 PM
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Assists office manager, ensures Coggins/waivers are complete information * Locate Exhibitor if information is missing on paperwork * REFER to Coggins/Liability Form guides * Delivers class Add / Scratched slips to announcer booth * Issues daily high point ribbons * Ensures that there are restroom facilities are kept clean and well supplied throughout the day of the show * Monitor Trailer parking areas
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Job/Activity NamePhone # Email Address
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Office Assistant
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Office Assistant
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Office Assistant
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SPEED IN-GATE HANDLER - Adult Only
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Arrive : 5:30 PM
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Should be strong enough to move gate and be able to move quickly * Loud enough to call out names when checking people in * Has a list of exhibitors for each class and assembles that class that is to enter the show ring. * To eliminate delays, immediately assemble the next class so those exhibitors may start entering the arena as the previous class departs.
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Job/Activity NamePhone # Email Address
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In-Gate
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SPEED EXIT GATE/ARENA KEEPER - Adult / Youth
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Arrive : 5:45 PM
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Strong enough to open and close exit gate when class is dismissed or as needed. Clear the area so exhibitors and their horses exiting the ring have a clear pathway to ensure the safety of other exhibitors in holding arena and themselves. Assist with manure pick up in the holding arena and main arena
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Job/Activity NamePhone # Email Address
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Exit Gate
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OTHER - fill in where needed or if volunteer does not show
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Job/Activity NamePhone # Email Address
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Any
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Food
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Food
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