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NumberTypeRequirement/IssuePriorityDate RecordedRecorderDate Reported to ArtstorReporterStatusNotes / Responses
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1Efficiency ImprovementEliminate the pop-up that requires the cataloger to confirm that they want to open a DR from a Work record. Just open the DR.33/24/2015Robin Wendler
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2Efficiency ImprovementEliminate the pop-up that asks if the cataloger wants to save changes to a name authority edit screen when they have made no changes.33/24/2015Robin Wendler
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3Search EnhancementIn the Vocabulary Warehouse, add ability to search and limit by the administrative information for a Work record, i.e., who created it, when it was created, who last updated it, and when.24/2/2015Robin Wendler4/1/2015Robin WendlerSS acknowledged receipt and forwarded to UX lead
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4Search EnhancementAdd direct interface to search, view, edit, delete, and merge Name Authority records. (See note.) 24/8/2015Robin WendlerNeed to be able to see where (and how many times) name is in use across institution.
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5Cataloging EnhancementAdd ability to delete a Work record.24/8/2015CWGDone
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6Cataloging EnhancementAdd ability to merge Work records.24/8/2015CWG
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7BugUpdated records not marked for OAI harvest if simultaneously published to AWS14/28/2015Robin Wendler4/15/2015Bill ConnorDoneLast update: 2015-04-22:Fix slated for July release. Meanwhile, workaround is to publish to OAI first, then to AWS later.
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8BugFix image size error and complete publishing of legacy FAL & GSD records to AWS 14/28/2015Robin WendlercontractDone?Last update was 4/13 from Bill Y.: "published around 20,000 records over the weekend. Will let you know once all the 85K legacy are done."
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9BugImage Restriction not being populated correctly14/28/2015Robin Wendler4/23/2015Bill ConnorDone? let's checkSome testing reporting by Artstor on a related issue on 2015-03-27. Check with Artstor to see if fix will be in July release.
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10BugBulk edit fails if a migrated record is included.14/28/2015Robin Wendler3/9/2015Clayton ScobleDoneProblem identified by SS, fix targeted for next release or sooner according to Karyn
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11Deferred FunctionalityImplement Master record capability for Work records14/29/2015Robin WendlercontractDone
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12Deferred FunctionalityImplement bulk editing of Work records14/29/2015Robin WendlercontractDone
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13Deferred FunctionalityEnable creation of sets of Work records14/29/2015Robin WendlercontractDone
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14Deferred FunctionalityAutomate batch linking to images in DRS14/29/2015Robin WendlercontractDone
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15Deferred FunctionalityEnable searching of a range of Image Accession Numbers14/29/2015Robin WendlercontractDone
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16Deferred FunctionalitySupport reporting, including generation of statistics per user per project and across institution.24/29/2015Robin WendlercontractDone
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17BugAuthority information duplicated in OAI records24/29/2015Robin Wendler4/9/2015Robin Wendler
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18Cataloging EnhancementCan't see geographic information about Harvard repository names in picklist14/29/2015Robin Wendler3/31/2015Bill Connor
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19BugNote Type not searchable in Vocabulary Warehouse14/29/2015Robin Wendler3/10/2015Robin Wendler
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20BugSequencing on multiple pages of DRs on Work record does not work correctly, currently if a sequence number is replaced that number drops to very bottom of last page- it should be moved one down in position14/29/2015Bill Connor2/19/2015Bill ConnorDone? let's checkWas acknowledged by Bill Ying in an email dating to 3/25/2015 as something "we will investigate"
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21BugIn the DR, when adding link to Image Repository, appears as if cursor is active in search box, but need to click in box before begin typing, otherwise search gets erased (Similar to Bug 27)34/29/2015Joanne DonovanDone
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22Cataloging EnhancementFor the purpose of efficiently sequencing DRs, Additional data from DR needs to display on Work record DR tab; for us the best data would be from the Image Description field24/29/2015Bill Connor
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23Cataloging EnhancementSets should retain the customized columns selected by user for main page of display records (currently the column selection in an opened set reverts to the entire set of columns)24/29/2015Bill Connor
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24BugIn Work search form, drop down list should reveal all field groups as default (currently pre-population of title in this field limits menu view)14/29/2015Bill ConnorClosedSeems like system has changed to make this moot
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25Cataloging EnhancementAbility to edit controlled vocab lists, e.g. Place names, so that a misspelling can be corrected or a term added in error can be deleted24/29/2015Bill Connor
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26BugWhen searching for Names in field Image Associated Name on DR, system highlights and removes initial characters typed, before behavior functions correctly34/29/2015Bill Connor
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27Efficiency ImprovementSystem requires multiple confirmations "Link to Display Record" while linking work to DR - one would suffice34/29/2015Bill Connor
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28Efficiency ImprovementOn DRs, editable fields (non-work record inherited fields) should be more easily identified by making the input field outline darker (black rather than gray)34/29/2015Bill ConnorLet's see how new UI changes this (3/2018)
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29Efficiency ImprovementIn WR, increase contrast when editing display fields, can be difficult to know where to type. 34/29/2015Joanne DonovanDone
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30BugDeleted or unlinked DRs do not trigger OAI harvest of Work from which the DR was removed.14/29/2015CWG4/29/2015CWGShould update harvest date, possibly keep DR with a new status="unlinked". MV has raised this with Jon at Artstor
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31Efficiency ImprovementAdd link to VW back onto SS interface24/29/2015CWG4/29/2015CWGDone
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32Efficiency ImprovementWhen searching for authorized term, prediction should work on partial word input.14/29/2015CWG4/29/2015CWG
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33Efficiency ImprovementEnable "favorite" names and terms, on a user (or project, if significantly easier) to make them fast and easy to find. 34/29/2015CWG4/29/2015CWG
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34QuestionHow is relevance of authorized terms set and maintained in the picklist in Work records?14/29/2015CWG4/29/2015CWG
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35BugNO SOURCE value in Name Authority Source can't be changed.25/6/2015Bill ConnorDone
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36System often slow to refresh or respond; or fails to refresh and needs to be nudged to respond5/20/2015CWGDone
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37Cataloging EnhancementRecord creation information (not just last modification) for Work records should be retained, visible, and searchable. 25/20/2015CWG
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38Cataloging EnhancementEnable editing of Harvard geographic controlled terms.15/22/2015CWGSame as Place name issue noted
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39Efficiency ImprovementFor publishing in AWS, automatically re-publish all DRs associated with an edited Work record. (Currently all DRs associated with a work must be searched for and republished for a change at work level to be seen in AWS for each DR).15/26/2015Bill Connor
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40Efficiency ImprovementFor OAI, automatically re-publish the Work and all associated DRS whenever the Work or any of the associated DRs is edited.16/3/2015CWG
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BugCorrupt images were not all corrected. Examples: SSID 9151144 (d2015.08604), SSID 9151151 (d2015.08611); also, reported to Artstor specifically on 6/3: 9151126, with its other data: Image ID: HARVARD_UNIVERSITY__949_24824968, File Name: urn-3:FHCL:14445711, our internal accession number for image: d2015.08586, Date of publication from Shared Shelf into Artstor: April 27, 2015, 6/3/2015Bill Connor
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Limited zooming on images in AWS [ Bill C. to confirm]6/3/2015CWG
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Efficiency ImprovementIt would be preferrable if a selected group of records exported in Excel in the sort order applied at the point of export.6/17/2015Ben Johnson
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BugIn the case where a new repository has to be created and linked to a work, once the link is made the repository does not show up in the list of linked places immediately under the primary display field as normally happens when linking an existing repository. The cataloger must therefore be sure to repeat the type - repository and the name of the repository for the repository to be transferred to the display record.6/22/2015Bill Connor
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BugOAI times out, and is unresponsive when we try to reharvest110/14/2015Michael Vandermillen10/24/2015Michael VandermillenMichael originally reported to Will Groppe on 10/24/2015. Robin submitted to sssupport on 10/28.
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Cataloging EnhancementNeed ability to link to non-Harvard controlled vocabulary terms and authorities when loading records using AVES. Capability is supposedly there, but we need explicit documentation about what authority names and identifiers to supply in our XML.1Maggie Hale10/13/2015Robin WendlerRW: Artstor said on 10/14/2015 that would send the information "once they hear from QA. I resent the query to them on 11/17/2015. They provided specs that require us to link using an identifier that is not visible to us in the system. When pressed, they recognize issue. Not yet resolved.
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BugPhantom DRs prevent loading through AVES. During Judaica loads, individual DRS are rejected with the error "Error occurred Updating the Display record entities status to ingested." When Dantec tries to reload the records, the load fails because, e.g., "[Work exists in Vocabulary Warehouse. Legacy Id: JPCDISUN9136]". If you search for the Display Records in Shared Shelf, there are no results.The display records do appear linked to the Work in the Vocabulary Warehouse (but with no image thumbnails), but if you try to display one, you receive the message "You do not have rights to access the requested display record."
19/16/2015Violet Gilboa9/16/2015Robin WendlerRW: sent query about the status of this problem on Nov 17, 2015.
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BugAVES is rejecting apparently valid records as "invalid XML"110/27/2015Dafi10/28/2015Robin WendlerWork-aroundHarvard identified byte order mark supplied by Microsoft products at beginning of XML is seen by AVES as invalid. Dantec will remove it from their XML, but Harvard recommends that Shared Shelf accommodate this invisible characteristic in AVES to prevent others from encountering the issue.
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BugAVES overrides configuration file of a load in process with the configuration file of a second started load. This results in, e.g., the Repository for the second load being used in records in the first load.111/3/2015Maggie Hale11/4/2015Michael VandermillenFixed 2016/03/112015/11/10: SS-Support says they have identified the problem and the fix will be deployed in the next patch release, Shared Shelf 1.2.1., scheduled to be released at the end of November. Artstor will delete the bad Judaica records. Michael has deleted them from VIA.
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Cataloging EnhancementSupport detailed reporting on metadata (i.e., not just user/unit-based stats). CVS and/or Excel export of specific data elements without havingn to select 250 at a time.Robin WendlerSee if select All option in new UI helps with this
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Efficiency ImprovementHave choice of vocabulary (e.g., Concepts) be sticky (per user per repository per field?2016/08/24Robert Burton
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Efficiency ImprovementOption to create 1-n item records from (and linked to) a work2016/08/24CWG
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Efficiency ImprovementOption to search for item records to be linked from a work2016/08/24CWG
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Copy/Paste Work information across tabs. Would make it possible to copy data from an existing work into a new Work created by the Create Work function in SS. 2016/08/24CWG
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Efficiency ImprovementItem records should export to Excel in the order chosen within SS/JStor Forum interface; currently the records sometimes export in that order, and sometimes do not, so that checking and resorting is often necessary in Excel. If this is not possible, knowing what determines order in exel would be useful2018/02/01Bill Connor
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BugMinor edits in work records not propagating to image record2018/07/26Lilli Keaney2018/07/25Lilli KeaneyFixed 8/13/2018Others still experiencing issues 8/23/2018
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BugWe are continuing to see propagation issues, now in the new UI. It’s happening with any record, both new and legacy, and across projects and fields. In Radcliffe Archives, see: SSID: 23948607 – in this record I edited the Local information, related work and related information, but neither appears in the display record. In Schlesinger, see: SSID: 17140254 and the set: “Howe-classification no. not propagating”. I changed the “repository” classification number in each of these from MC648 to MC684 but the change is not appearing in the display records2018/09/20Joanne Donovan2018/09/20Lilli KeaneyFixed 9/24/18JSTOR Forum corrected the issue of repository classification numbers not propagating for this set of records, but still investigating root cause
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BugPreviously, if you changed the sequence no. of a single item, it would bump all the other items up or down one but maintain their original sequence. Now, if you change one item, everything else is changed seemingly at random. I’ve attached screenshots of one that I edited just to test the issue. I changed the sequence no. of SSID 21487529 from 4 to 5, and as you’ll see in the “after” screenshot, that change was enacted, but the other images are all now completely shuffled. Even the numbers before 4 have changed (seq. 2 was 21487531, now it is 21487523, seq. 3 was 21487530, now it is 21487520).1/4/2019Joanne Donovan/Bettina Smith
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Cataloging EnhancementAAT needs to be updated more frequently2019/07/24Joanne Donovan/Bettina Smith
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