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Cairngorm Ski Club
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COVID 19 PLAN WINTER 2022/21 LOCATION: CAIRNGORM MOUNTAIN
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Club: Cairngorm Ski Club
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Assessment carried out by: Amanda Shepherd, Development Officer CSC
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Date assessment was carried out:27/10/20
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Date of next review: Ongoing
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What are the hazards?Who might be harmed and how?What are you already doing to control the risks?What further action do you need to take to control the risks?Who needs to carry out the action?Date CompleteReview Additional comments
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Lack of Physical DistancingTrainees, coaches, club officers, parents, CMSL staffOutdoor environment making it easier for physical distancing.Trainees will be organised into coaching "field of play" bubbles and will meet their coaches at a prearranged location, fully equipped wearing ski club jackets, with packed lunches and lift passes and ready to ski. Trainees will remain in these coaching bubbles throughout the day. Under 12s do not have to physical distance. Aged 12-17 social distancing is not required while activity is taking place but 2 m rule before and after. Club Trustees, Development Officer DO, coaches, trainees and parentsPhysical Distancing in sport https://www.gov.scot/publications/coronavirus-covid-19-phase-3-staying-safe-and-protecting-others/pages/sports-culture-and-leisure-activities/
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Coaches maintain 2m rule with everyone, except when circumstances require closer contact.Physical Distancing https://www.gov.scot/publications/coronavirus-covid-19-phase-3-staying-safe-and-protecting-others/pages/seeing-friends-and-family/
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Programming sessions to stagger start/finish times and lunch times to avoid bubbles mixingCSCBairns start 8.20 finish 3.15. Alpine and Pro-Ski groups start 8.30 finish 3.30. Adults start 8.40 finish 3.15 (This will be further reviewed based on final trainee numbers)
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Lunches to be taken at different times. U12s do not have to physically distance at lunch times but parents are asked not to meet their children unless absolutely necessary. 12 + Trainees must physically distance over lunch. All children must carry their own packed lunches and be responsible for them.Bairns Lunches taken at Base station, in picnic area above toilets. Alpine and Pro-Ski groups in Sheiling. Group times will be staggered and arranged on the day by coaches.
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Parents to adhere to prevailing social distancing regulations at all times. They will be asked to not congregate at the individual meeting points and encouraged not to join their children for lunch. A briefing note will be issued to parents and amended as circumstances change.
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Coaches and trainees to be reminded regularly of the importance of physical distancing and to not touch their faces
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Use of liftsTrainees in lift queue managed to maintain physical distancing, if requiredCoaches
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Tbars are only used in twos if trainees or coaches are from the same household/bubble or both under 12 (Bairns group). Field of play groups must not help other groups on the lifts.
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Have a named Covid officer in placeCSCNamed Covid Officer Amanda Shepherd
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HazardsWho affected?Control in placeFurther ActionAction - who?DateReview
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Increased chance of transmission Trainees, coaches, club officers, parents and CMSL staffTransmission rates very low outside as long as physical distancing is followedAll children and coaches wearing gloves throughout the session. Hand sanitiser will be available at all meeeting areas and lunch stops. Face coverings are not mandatory outside but will be required if using the indoor facilities.Coaches, trainees and parents
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All children will have their own equipment
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Lunch areas cleaned before and after with disinfectant spray, that should conform to EN14476 standards.Coaches
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Session equipment (gates, stubbies, brushes, sail flags) are only to be handled by coaches and Trustees. They should be sprayed with appropriate Covid effective spray when brought in at the end of the day. Coaches should have their own radios and chargers.
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TravelCoaches, trainees and parentsCar Share to be avoided Coaches, trainees and parents
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HazardsWho affected?Control in placeFurther ActionAction - who?DateReview
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Trainees feeling unwellTrainees, coaches, parents and CMSL staffStay at homePre-attendance self assessment in place. Trainees to confirm that they have no Covid symptoms of high temperature, persistant cough or loss of sense of smell and taste. Children might present additional symptoms of fatigue, headache and sore throat.Coaches and trainees
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Trainees who have non covid symptoms such as colds and sore throats are also requested not to attend sessions.
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If any trainee, coach or volunteer becomes unwell with any of the identified symptoms of COVID during the session, parents will be contacted and advised to follow the self-isolation guidance from Scottish Government. Advice will be followed from Cairnorm Ski Patrol.
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Work with NHS Scotland Test & Protect authorities to stop transmission. Use the VisitCairngorms app to log attendance of all parents. protect.visitcairngorms.comCSC Use the VC app to log attendance of all parents, trainees, coaches and trustees. protect.visitcairngorms.com Unique Venue Code 3617
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Any parent, trainee or coach asked to isolate by NHS Test and Protect is forbidden to come. Coaches, trainees and parents
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Coach feeling unwellTrainees, coaches, parents and CMSL staffStay at homeAn alternative coach will be found
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HazardsWho affected?Control in placeFurther ActionAction - who?DateReview
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First Aid/Accident managementTrainees, coaches, club officers, parents and CMSL staffAll coaches first aid qualified. Preservation of life remains priorityCoaches and parents
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Follow Cairngorm Ski Patrol instructions
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Appropriate PPE should be available to protect all parties. Facemasks and sterilized single use gloves to be used. Additional surgical facemasks and gloves to be available in first aid kits. All coaches to include CPR faceshield within their first aid kit.CSC and coaches
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Avoid close contact with casualty's face if possible
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Limit the amount of people attending the casualty. Call on casualty's parent in the first instance
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Follow First Aid guidelines for COVID. Advice received from Iain Cornfoot, Cairngorm Mountain Rescue and Head of Cairngorm Ski Patrol
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EvacuationIf Hill needs evacuating, all parents will be called. A prearranged plan will be in place to evacuate trainees who do not have parents on the Hill.Any parent who does not remain on the Hill will notify CSC and give consent for their child to be brought down to Aviemore by a parent, coach or Trustee of the Club. Car share guidance https://www.transport.gov.scot/coronavirus-covid-19/transport-transition-plan/advice-on-how-to-travel-safely/#section-63888
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HazardsWho affected?Control in placeFurther ActionAction - who?DateReview
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Participants unaware of new proceduresTrainees, coaches, club officers, parents Trainees and Parents are informed by email and social media of changes and expectations put in place, and they acknowledge full understanding of the risks. Reminder notices sent regularly and as required.Club trustees, DO and coaches
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On-site facilities
Trainees, coaches, club officers, parents and CMSL staffCMSL procedures are clearly communicated by email and social media and at the start if each session.CSC
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Children must sanitise hands before using indoor facilities and wash hands thoroughly (20secs) afterwards. The use of face coverings indoors is mandatory
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HazardsWho affected?Control in placeFurther ActionAction - who?DateReview
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Changes in booking procedures and Test and ProtectTrainees, coaches, club officers, parents All bookings and payments done online through Webcollect. No cash paymentsClub trustees, DO and coaches
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All personal details required for Test and Protect for each household are taken at registration using the Visit Cairngorms appCSCUse the VC app to log attendance of all parents, trainees, coaches and trustees. protect.visitcairngorms.com Unique Venue Code 3617
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Register is kept for all participants for all sessions, with details of time in and outCSCIndividual coaches to register trainees and pass information on to Coaching Trustee Angus Ritchie
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COVID related cancellation procedure which allows for non-penalty short-notice cancellations where participants or coaches are experiencing symptoms and/or need to self-isolate in line with Scottish Government guidelinesCSC
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Have a named Covid officer in place as the main contact for NHS Scotland Test and ProtectCSCNamed Covid Officer Amanda Shepherd
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