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How to use: Please put your name next to the activities you'd like to help with. This list is live and auto saves - multiple people can access and update at the same time.
If you have any ideas of other ways you can assist that aren't on this list, please chat to Megan.

Thank you for helping out the club!
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DateTimeActivityDescriptionVolunteer Name/sStatus
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Friday 10 September, 2026
(Day before)		5-7pmWeigh-ins (Townsville Judo competitors and travelling guests)- Attending Townsville Judo to assist with welcoming anyone who's travelled into town and would like to weigh in.
- Recording weights of Townsville Judo competitors 		Megan, Jason
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5-9pmGeneral Event Setup- Set up signage, tables, podium, seatingMegan, Brent, Boyd, Toni (From 6:30pm onwards)More volunteers required
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Any timeCanteen Prep- Example: Assemble sandwiches for toasting on the day, slicing things, organising items etc
- Bake goods for bake sale
- Last minute grocery shop for meat/perishable items and outstanding items that haven't been donated (using money provided by the Club.)		Megan, Charlie, More volunteers required
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Saturday 30 August, 2025
(Event day)		Approx 7:30amCanteen Setup- Set up canteen prep and service areas to right of front door (outside)
- Set up cash handling area (cash float and calculator will be provided)
- Display signage for menu, pricing etc (provided)
- Set up hand washing / hygiene station close by		CharlieMore volunteers required
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Approx 8amPurchase ice and bring to Townsville Sports Precinct- Purchase and deliver bags of ice for eskies (approx 6 bags).BoydMore volunteers required
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From 8am / throughout the dayBe a Friendly Face - Assist with welcoming anyone who's travelled into town (or our own club members) and would like to weigh in / check in.
- Helping people find their way to toilets, canteen etc.		Megan, Ann, Toni More volunteers required
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From 8am / throughout the daySaturday General Help / Runner - Be available to run to the shops for last minute items / emergency canteen restock / gas bottle swap etc
- Run messages between canteen (outside) and Megan/staff inside and vice versa
- General help on-call		Ann, Casie, AlexMore volunteers required
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Help any timeTech Support- Help with laptop/TV connections, cabling, internet hot-spottingToni (until 2pm)More volunteers required
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Help any timeCleaning Crew- Pick up rubbish, empty bins if full, check toilets are clean and have soap/paper towel.Ann, Casie More volunteers required
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8am - 8:30amWeigh-ins (Mons, Junior Boys/Girls, Senior Boys/Girls)- Assist with welcoming anyone who's travelled into town and would like to weigh in / check in.
- Recording weights of Townsville Judo competitors as well as guests
- Weigh in / check in desk will be located on the court.		Megan, Toni1 more volunteer required
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8:30am - 9amWeigh-ins (All other divisions)- Assist with welcoming anyone who's travelled into town and would like to weigh in / check in.
- Recording weights of Townsville Judo competitors as well as guests
- Weigh in / check in desk will be located on the court.		Megan, Toni1 more volunteer required
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From approx 9amDivision prep, finalise bracketsJason, Xavier
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From approx 9amAnnouncements over PA system- General announcements including weigh in reminders, housekeeping as per runsheet provided, calling competitor names, medal presentations, closing thank you etcBoyd
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From approx 9amFundraising + Feedback Request- Sell raffle tickets on the day
- Make patrons aware of our feedback survey for chance to win prize (prize TBC)		Jolene can sell raffle tickets, Boyd can announce feedback survey over PAMore volunteers required
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Help any timeCanteen - MorningWeigh ins begin at 8am so we can expect patrons from around then. Tea/coffees, toasted sandwiches/brekky items likely to be popular
- General help at canteen - prepping / assembling food items, fetching drinks from eskies, removing rubbish, etc
- Serving patrons incl. taking orders, handling cash accurately
- Serving food with hygiene in mind		Charlie Ann, CasieMore volunteers required
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Help any timeCanteen - Lunch Service- General help at canteen - prepping / assembling food items, fetching drinks from eskies, removing rubbish, etc
- Serving patrons incl. taking orders, handling cash accurately
- Serving food with hygiene in mind		More volunteers required
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Help any timeCanteen - Afternoon- General help at canteen - prepping / assembling food items, removing rubbish, etc
- Serving patrons incl. taking orders, handling cash accurately
- Serving food with hygiene in mind		More volunteers required
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Help any timeCanteen - Potentially evening (depending on event end time)- General help at canteen - prepping / assembling food items, removing rubbish, etc
- Serving patrons incl. taking orders, handling cash accurately
- Serving food with hygiene in mind		More volunteers required
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From 9:30am/10amOfficial First Aid Providers- Sit at First Aid table to assist with any injuries during warm up / competition, hand out bandaids etcDaniela + Jasmine McMahon (Qualified Advanced First Aid + CPR, Advanced Resuscitation): present as volunteers.Enough volunteers (2) but please still put name down if able to assist if needed
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From approx 10amEvent Marshals- Locate competitors and bring to the marshalling area (side of mat) before their matches
- Help direct athletes to the correct mat and side (white or blue) when called
- Keep track of match order and coordinate with table officials
- Assist with managing crowd flow around competition areas
- Provide basic information to players, coaches, and spectators if asked
- Help maintain a safe and organised event environment
- Gauge interest throughout the day of who would like to participate in friendlies after formal competition has concluded		More volunteers required (super important job!)
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From 10amScoring Desk Officials- Sit at scoring desk and input scores based on referee calls. No prior experience necessary, but an understanding of judo refereeing terms (Ippon, Waza-ari, Yuko, Osaekomi etc) would be helpful. Multiple people required to allow breaks for everyone. Jason, Adam, ToniMore volunteers required (super important job!)
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From 9:45amReferees- Referee on the mats during contests. Ref briefing to be held before matches commence. Brent, Jason, Toni (corner ref - I am not accrediated until 2pm)More volunteers required (super important job!)
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From approx 10amTake high quality photos and videos of matches as well as general crowd/event photos- Megan will be taking professional photos but will be required for other duties on and off. Can never have too many angles! High quality video would be particularly helpful for post-event review and promotional video. Full resolution files to be supplied to Megan ASAP after event.Megan, ToniMore volunteers required
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Event End until finishedPack-down, clean up- Vacuum and spot clean mats then sanitise with pressurised antibacterial spray (provided)
- Pick up rubbish, clean up any mess around the area
- Pack down signage and banners
- Carry items to cars
- Pack away leftover food		Megan, Brent, Adam, BoydMore volunteers required
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