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20091226, 2009 Winter Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1donedonedonedonedone20100626hold the 2010 Summer Conference in Taichungdone
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2donedonedonedonedone200912265 Presidents take 2009 Winter Conference photodone
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20100626, 2010 Summer Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1donedonedonedonedone20100626dispatch 360 NTD slogan receiptdone
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2donedonedonedonedone20100626vote for slogandone
Happy English, Happy Time; Happy Club, Enrich Your Life!
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3donedonedonedonedoneN/AAny suggestions for discussion? Postpone to the end of the meeting
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4donedonedonedonedone20101204outing sheet in Club Finance
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5donedonedonedonedoneN/Atitle of officersdone
Best Regards,
title, Taipei/Hsinchu/Taichung/Tainan/Kaohsiung Happy English Club
first name/ last name
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6donedonedonedonedoneN/Aofficers' and members' authority of the forumTreasure Master asks for new member's account and upgrades it
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7donedonedonedonedone20100731In-House Speech Contest in NovemberBefore the end of July, each branch posts In-House Speech Contest in November, 2010
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8donedonedonedonedone20101204National Speech Contest at Kaohsiung in Winter ConferenceNational Speech Champion wins 20,000 NTD at Kaohsiung on Dec. 4th, 2010
each branch provides 4,000(revised to be 2,000) NTD award for the National Speech Champion
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9donedonedonedonedone20100930when  can we  know how the judge team scores the contestantsTaichung recruits the Judge Team and posts the rules of the National Speech Contest before the end of September
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10donedonedonedonedone20101204share assignments for Winter Conference.
judge, press, sponsor, venue, photo, video, any else?
judge team & rules-Taichung, press-Hsinchu, sponsor companies-Taipei, venue & decoration-Kaohsiung, photo- Tainan, video-Tainan
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11donedonedonedonedone20100731Kaohsiung posts Winter Conferencebefore the end of July
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12donedonedonedonedone20101130Distinguished Club Programfrom July to November, 2010, let's go for becoming Distinguished Club
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13N/AN/AN/AN/AN/A20100930update/ translate SOPdone
SOP is updated on June 26th, 2010
Each branch translates parts of SOPs before September
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14donedonedonedonedone20101131how to decide song and  logo  in Winter ConferenceHsinchu posts the rules for logo contest before the end of August
each branch provides a logo on the forum before the end of November
logo winnner wins 7,500 NTD award in Winter Conference
each branch provides 1,500(revised to be 1,600) NTD award for the logo winner
discuss song resolution in 2010 Winter Conference
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15donedonedonedonedone20100626discuss suggestionsbonus DCP for the special activity by team work
discuss how to share the award fee by each branch for 2010 Winter Conference
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16donedonedonedonedone20100626each branch pays 360 NTD slogan feedone
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17donedonedonedonedone201006265 Presidents take slogan/Conference photodone
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20101204, 2010 Winter Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1N/AN/AN/AN/AN/AN/Avote for the logoThe winner logo is designed by Ausra of Taichung Happy English Club.
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2N/AN/AN/AN/AN/AN/AAny suggestions for discussion? Postpone to the end of the meeting1. Conference should not be held by skype meeting.
2. Conference should be held semiannually.
3. Joint activities can be held between clubs.
4. Both the previous and next President of each club should attend the Conference.
5. If the previous or next President could not attend the Conference, deputy should be appointed to attend the Conference.
6. Conference Host Club should totally take charge of holding the Conference.
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3donedonedonedonedoneN/AConference assignment review by each clubdone
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4N/AN/AN/AN/AN/AN/Ashare assignments for 2011 Summer Conference.
judge, press, sponsor, venue, photo, video, any else?
Conference Host Club should totally take charge of holding the Conference.
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5N/AN/AN/AN/AN/AN/ANational Speech Contest in Hsinchu in 2011 Summer ConferenceJune 18th, 2011
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6donedonedonedonedone20101231requirement of registering the In-House Speech ContestMembership is the only requirement.
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7donedonedonedonedone20101231each club posts In-House Speech Contest on the forumbefore the end of December, 2010
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8N/AdoneN/AN/AN/A20101231Hsinchu Happy English Club posts 2011 Summer Conferencebefore the end of December, 2010
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9N/AN/AN/AN/AN/AN/ADCP, Distinguished Club ProgramHsinchu Happy English Club wins the Distinguished Club Program
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10N/AN/AN/AN/AN/AN/AanniversaryAnniversary
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11donedonedonedonedoneN/Ahandover ceremonydone
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12donedonedonedonedoneN/Amove previous articles into the board "Weekly English Newspaper"Host Master posts articles only in "Weekly English Newspaper"
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13donedonedonedonedoneN/Achange finance board from invisible into visibledone
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14donedonedonedonedoneN/Aclub finance/ outing finance/ memberClub Finance only uses 3 sheets.
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15N/AN/AN/AN/AN/AN/Aofficer title and club nameBest Regards,
Fanny Chang
12th President, Hsinchu Happy English Club
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16N/AN/AN/AN/AN/A20110531discuss next board of directorsBefore the end of April, 2011, each club should submit 6 members' info to Happy English Association for registering to the central government.
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17N/AN/AN/AN/AN/AN/Aupdate/ unite SOPSOP will be updated and united.
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18N/AN/AN/AN/AN/AN/Asongdo not have enough time to discuss this issue
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19donedonedonedonedoneN/Adiscuss suggestionsdone
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20donedonedonedonedoneN/Acollect the award for the logo and speechdone
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21donedonedonedonedoneN/A5 Presidents take Conference photodone
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20110618, 2011 Summer Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1donedonedonedonedone20110131update the "Club Finance"
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2donedonedonedonedone20110131remit the 2011 Summer Conference sponsor fee to HEA
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3donedonedonedonedone20110531post group photos of new Officer Team even partially by partially
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4donedonedonedonedone20110531submit the name list of new Officer Team to District Governor by email
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5donedonedonedonedone20110531Host Master posts standar article format
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6donedonedonedonedone20110531only the important/ urgent announcement can be post on the "Global Board" of the forum, such as gathering venue changed/ gathering cancelled
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7donedonedonedonedone20110531revise the incorrect gathering number
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8donedonedonedonedone20110531Host Master posts weekly article title in English such as
YYYYMMDD, Article, Taipei/Hsinchu/Taichung/Tainan/Kaohsiung
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9donedonedonedonedone20110531make Host Master know the page for checking the latest gathering number
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10donedonedonedonedone20110531insert the symbol "comma" into the Club Finance
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11donedonedonedonedone20110618Both the previous and next President of each club should attend the Conference and totally authorized.
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12donedonedonedonedone20110618training workshop
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13donedonedonedonedone20110618
update Handover SOP 20100626 to be Handover SOP 20110618
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14donedonedonedonedone20110618update Host Master SOP 20091226 to be Host Master SOP 20110618
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15donedonedonedonedone20110618update Host_SOP_20091226 to be Host_SOP_20110618
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16donedonedonedonedone20110618Induction_SOP_20091226 remains the same
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17donedonedonedonedone20110618update Treasurer_Master_SOP_20091226 to be Treasurer_Master_SOP_20110618
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18donedonedonedonedone20110618basic DCP is 3 points
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19donedonedonedonedone20110618basic gathering minutes rate is 30%
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20donedonedonedonedone20110618review and preview of DCP in the Conference
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20120609, 2012 Summer Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1donedonedonedonedonedone協會下轄各分會,應按照相同的制度運作(例如:All Schedules及article格式)。欲修改制度的分會,必須於分會長會議(Conference)時,向協會提案。
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2donedonedonedonedonedone分會長會議達成的共識,視為協會的政策,各分會必須遵守,不得事後反悔。
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3donedonedonedonedonedone各分會每半年的分會長交接事項,應包含各分會網站交接,由理事長監交。
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4donedonedonedonedonedoneDCP分數最低的分會,其分會長本人負責次半年之DCP計算及獎狀製作。
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5donedonedonedonedonedone尚有欠繳協會費用的分會,請於本次分會長會議繳清。
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6donedonedonedonedonedone今年冬季大會應繳交協會的費用,請於本次分會長會議繳清。
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7donedonedonedonedonedone協會向各分會收取半年收入的相同比率。
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8donedonedonedonedonedone協會會員及理監事,以相同比率分配給各分會。
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9donedonedonedonedonedone各分會會員向各分會繳交分會會員會費,其權利義務僅適用於該分會,不適用於其他分會。
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10donedonedonedonedonedone為提供所有會員相同權益,各分會官辦戶外活動必須公平公正公開,各分會官辦戶外活動應統一公告於協會論壇,不得公告於其他網站。各分會官辦戶外活動應要求欲報名者,統一至協會論壇,以公開回覆方式報名。各分會官辦戶外活動不得先行私下報名,事後再於協會論壇公布已完成報名名單,以免損及所有會員權益。私人舉辦之活動,不得至協會論壇及各分會網站公告,亦不得至各分會公開場合宣傳。
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11donedonedonedonedonedone協會會員及理監事,以相同比率分配給各分會。台北分得六分之一(協會會員五席,內含理事兩席)、桃園分得六分之一(協會會員五席,內含理事一席,監事一席) 、新竹分得六分之一(協會會員五席,內含理事兩席) 、台中分得六分之一(協會會員五席,內含理事一席,監事一席) 、台南分得六分之一(協會會員五席,內含理事一席,監事一席) 、高雄分得六分之一(協會會員五席,內含理事兩席)。
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12donedonedonedonedonedone各讀書會無法於Conference提交費用予協會,該讀書會的Finance將由協會接管。
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13donedonedonedonedonedone於20120609 Conference由各分會會長達成共識,推舉Benjamin Yeh為第三屆理事長。
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20121208, 2012 Winter Conference Minutes
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no.TaipeiHsinchuTaichungTainanKaohsiungdeadlinetopicconsensus
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1donedonedonedonedonedone決議2013 Summer Conference finance的club fee提撥比率。36%
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2donedonedonedonedonedone修訂SOP 20121208done
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Conference Minutes
Club Assignment
DCP
All Schedules
Gathering Photos
Officer Pledge of next term
Anniversary
Association Finance
Conference Finance
Club Finance
Association Fund
Evaluation Sheet
Contest Rules
Conference Agenda-1
Conference Agenda-2
Conference Agenda-3
Gathering Minutes