Association_Checklist.xls

	A	B	C	D	E	F	G	H	I
1		20091226, 2009 Winter Conference Minutes
2	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
3	1	done	done	done	done	done	20100626	hold the 2010 Summer Conference in Taichung	done
4	2	done	done	done	done	done	20091226	5 Presidents take 2009 Winter Conference photo	done
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6
7
8		20100626, 2010 Summer Conference Minutes
9	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
10	1	done	done	done	done	done	20100626	dispatch 360 NTD slogan receipt	done
11	2	done	done	done	done	done	20100626	vote for slogan	done Happy English, Happy Time; Happy Club, Enrich Your Life!
12	3	done	done	done	done	done	N/A	Any suggestions for discussion? Postpone to the end of the meeting
13	4	done	done	done	done	done	20101204	outing sheet in Club Finance
14	5	done	done	done	done	done	N/A	title of officers	done Best Regards, title, Taipei/Hsinchu/Taichung/Tainan/Kaohsiung Happy English Club first name/ last name
15	6	done	done	done	done	done	N/A	officers' and members' authority of the forum	Treasure Master asks for new member's account and upgrades it
16	7	done	done	done	done	done	20100731	In-House Speech Contest in November	Before the end of July, each branch posts In-House Speech Contest in November, 2010
17	8	done	done	done	done	done	20101204	National Speech Contest at Kaohsiung in Winter Conference	National Speech Champion wins 20,000 NTD at Kaohsiung on Dec. 4th, 2010 each branch provides 4,000(revised to be 2,000) NTD award for the National Speech Champion
18	9	done	done	done	done	done	20100930	when can we know how the judge team scores the contestants	Taichung recruits the Judge Team and posts the rules of the National Speech Contest before the end of September
19	10	done	done	done	done	done	20101204	share assignments for Winter Conference. judge, press, sponsor, venue, photo, video, any else?	judge team & rules-Taichung, press-Hsinchu, sponsor companies-Taipei, venue & decoration-Kaohsiung, photo- Tainan, video-Tainan
20	11	done	done	done	done	done	20100731	Kaohsiung posts Winter Conference	before the end of July
21	12	done	done	done	done	done	20101130	Distinguished Club Program	from July to November, 2010, let's go for becoming Distinguished Club
22	13	N/A	N/A	N/A	N/A	N/A	20100930	update/ translate SOP	done SOP is updated on June 26th, 2010 Each branch translates parts of SOPs before September
23	14	done	done	done	done	done	20101131	how to decide song and logo in Winter Conference	Hsinchu posts the rules for logo contest before the end of August each branch provides a logo on the forum before the end of November logo winnner wins 7,500 NTD award in Winter Conference each branch provides 1,500(revised to be 1,600) NTD award for the logo winner discuss song resolution in 2010 Winter Conference
24	15	done	done	done	done	done	20100626	discuss suggestions	bonus DCP for the special activity by team work discuss how to share the award fee by each branch for 2010 Winter Conference
25	16	done	done	done	done	done	20100626	each branch pays 360 NTD slogan fee	done
26	17	done	done	done	done	done	20100626	5 Presidents take slogan/Conference photo	done
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30		20101204, 2010 Winter Conference Minutes
31	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
32	1	N/A	N/A	N/A	N/A	N/A	N/A	vote for the logo	The winner logo is designed by Ausra of Taichung Happy English Club.
33	2	N/A	N/A	N/A	N/A	N/A	N/A	Any suggestions for discussion? Postpone to the end of the meeting	1. Conference should not be held by skype meeting. 2. Conference should be held semiannually. 3. Joint activities can be held between clubs. 4. Both the previous and next President of each club should attend the Conference. 5. If the previous or next President could not attend the Conference, deputy should be appointed to attend the Conference. 6. Conference Host Club should totally take charge of holding the Conference.
34	3	done	done	done	done	done	N/A	Conference assignment review by each club	done
35	4	N/A	N/A	N/A	N/A	N/A	N/A	share assignments for 2011 Summer Conference. judge, press, sponsor, venue, photo, video, any else?	Conference Host Club should totally take charge of holding the Conference.
36	5	N/A	N/A	N/A	N/A	N/A	N/A	National Speech Contest in Hsinchu in 2011 Summer Conference	June 18th, 2011
37	6	done	done	done	done	done	20101231	requirement of registering the In-House Speech Contest	Membership is the only requirement.
38	7	done	done	done	done	done	20101231	each club posts In-House Speech Contest on the forum	before the end of December, 2010
39	8	N/A	done	N/A	N/A	N/A	20101231	Hsinchu Happy English Club posts 2011 Summer Conference	before the end of December, 2010
40	9	N/A	N/A	N/A	N/A	N/A	N/A	DCP, Distinguished Club Program	Hsinchu Happy English Club wins the Distinguished Club Program
41	10	N/A	N/A	N/A	N/A	N/A	N/A	anniversary	Anniversary
42	11	done	done	done	done	done	N/A	handover ceremony	done
43	12	done	done	done	done	done	N/A	move previous articles into the board "Weekly English Newspaper"	Host Master posts articles only in "Weekly English Newspaper"
44	13	done	done	done	done	done	N/A	change finance board from invisible into visible	done
45	14	done	done	done	done	done	N/A	club finance/ outing finance/ member	Club Finance only uses 3 sheets.
46	15	N/A	N/A	N/A	N/A	N/A	N/A	officer title and club name	Best Regards, Fanny Chang 12th President, Hsinchu Happy English Club
47	16	N/A	N/A	N/A	N/A	N/A	20110531	discuss next board of directors	Before the end of April, 2011, each club should submit 6 members' info to Happy English Association for registering to the central government.
48	17	N/A	N/A	N/A	N/A	N/A	N/A	update/ unite SOP	SOP will be updated and united.
49	18	N/A	N/A	N/A	N/A	N/A	N/A	song	do not have enough time to discuss this issue
50	19	done	done	done	done	done	N/A	discuss suggestions	done
51	20	done	done	done	done	done	N/A	collect the award for the logo and speech	done
52	21	done	done	done	done	done	N/A	5 Presidents take Conference photo	done
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56		20110618, 2011 Summer Conference Minutes
57	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
58	1	done	done	done	done	done	20110131	update the "Club Finance"
59	2	done	done	done	done	done	20110131	remit the 2011 Summer Conference sponsor fee to HEA
60	3	done	done	done	done	done	20110531	post group photos of new Officer Team even partially by partially
61	4	done	done	done	done	done	20110531	submit the name list of new Officer Team to District Governor by email
62	5	done	done	done	done	done	20110531	Host Master posts standar article format
63	6	done	done	done	done	done	20110531	only the important/ urgent announcement can be post on the "Global Board" of the forum, such as gathering venue changed/ gathering cancelled
64	7	done	done	done	done	done	20110531	revise the incorrect gathering number
65	8	done	done	done	done	done	20110531	Host Master posts weekly article title in English such as YYYYMMDD, Article, Taipei/Hsinchu/Taichung/Tainan/Kaohsiung
66	9	done	done	done	done	done	20110531	make Host Master know the page for checking the latest gathering number
67	10	done	done	done	done	done	20110531	insert the symbol "comma" into the Club Finance
68	11	done	done	done	done	done	20110618	Both the previous and next President of each club should attend the Conference and totally authorized.
69	12	done	done	done	done	done	20110618	training workshop
70	13	done	done	done	done	done	20110618	update Handover SOP 20100626 to be Handover SOP 20110618
71	14	done	done	done	done	done	20110618	update Host Master SOP 20091226 to be Host Master SOP 20110618
72	15	done	done	done	done	done	20110618	update Host_SOP_20091226 to be Host_SOP_20110618
73	16	done	done	done	done	done	20110618	Induction_SOP_20091226 remains the same
74	17	done	done	done	done	done	20110618	update Treasurer_Master_SOP_20091226 to be Treasurer_Master_SOP_20110618
75	18	done	done	done	done	done	20110618	basic DCP is 3 points
76	19	done	done	done	done	done	20110618	basic gathering minutes rate is 30%
77	20	done	done	done	done	done	20110618	review and preview of DCP in the Conference
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80		20120609, 2012 Summer Conference Minutes
81	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
82	1	done	done	done	done	done	done		協會下轄各分會，應按照相同的制度運作(例如：All Schedules及article格式)。欲修改制度的分會，必須於分會長會議(Conference)時，向協會提案。
83	2	done	done	done	done	done	done		分會長會議達成的共識，視為協會的政策，各分會必須遵守，不得事後反悔。
84	3	done	done	done	done	done	done		各分會每半年的分會長交接事項，應包含各分會網站交接，由理事長監交。
85	4	done	done	done	done	done	done		DCP分數最低的分會，其分會長本人負責次半年之DCP計算及獎狀製作。
86	5	done	done	done	done	done	done		尚有欠繳協會費用的分會，請於本次分會長會議繳清。
87	6	done	done	done	done	done	done		今年冬季大會應繳交協會的費用，請於本次分會長會議繳清。
88	7	done	done	done	done	done	done		協會向各分會收取半年收入的相同比率。
89	8	done	done	done	done	done	done		協會會員及理監事，以相同比率分配給各分會。
90	9	done	done	done	done	done	done		各分會會員向各分會繳交分會會員會費，其權利義務僅適用於該分會，不適用於其他分會。
91	10	done	done	done	done	done	done		為提供所有會員相同權益，各分會官辦戶外活動必須公平公正公開，各分會官辦戶外活動應統一公告於協會論壇，不得公告於其他網站。各分會官辦戶外活動應要求欲報名者，統一至協會論壇，以公開回覆方式報名。各分會官辦戶外活動不得先行私下報名，事後再於協會論壇公布已完成報名名單，以免損及所有會員權益。私人舉辦之活動，不得至協會論壇及各分會網站公告，亦不得至各分會公開場合宣傳。
92	11	done	done	done	done	done	done		協會會員及理監事，以相同比率分配給各分會。台北分得六分之一(協會會員五席，內含理事兩席)、桃園分得六分之一(協會會員五席，內含理事一席，監事一席) 、新竹分得六分之一(協會會員五席，內含理事兩席) 、台中分得六分之一(協會會員五席，內含理事一席，監事一席) 、台南分得六分之一(協會會員五席，內含理事一席，監事一席) 、高雄分得六分之一(協會會員五席，內含理事兩席)。
93	12	done	done	done	done	done	done		各讀書會無法於Conference提交費用予協會，該讀書會的Finance將由協會接管。
94	13	done	done	done	done	done	done		於20120609 Conference由各分會會長達成共識，推舉Benjamin Yeh為第三屆理事長。
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97		20121208, 2012 Winter Conference Minutes
98	no.	Taipei	Hsinchu	Taichung	Tainan	Kaohsiung	deadline	topic	consensus
99	1	done	done	done	done	done	done	決議2013 Summer Conference finance的club fee提撥比率。	36%
100	2	done	done	done	done	done	done	修訂SOP 20121208	done