TPM-Deposit-Forms-24.xlsx

	A	C	D	E	G	H
1
2	Treasury Policies Manual
3	Deposit Form
4	Revised 07/2016
5
6	Mill Hill School PTA (MHS PTA) Deposit Form
7
8	Instructions and Reminders:
9	- All deposits should be submitted to the MHS PTA Assistant Treasurer WITHIN 48 HOURS OF THE EVENT.
10	- Cash or checks should not be left in the PTA Treasurer’s file under any circumstances.
11	- Money from longer-term events should be handed in as it is accumulated, rather than in one lump sum.
12	- Money shall be transferred to the Assistant Treasurer in the exact form it is taken in; never make purchases from receipts or deposit such into a personal account.
13	- In advance of scheduling a time to transfer funds for deposit to the Assistant Treasurer, the submitting committee member shall be responsible for:
14	1) completion of this MHS PTA Deposit Form (additional copies within PTA Forms on the MHS PTA website);
15	2) completion of the MHS PTA Cash Detail Deposit Form (available within PTA Forms on the MHS PTA website); and
16	3) completion of the MHS PTA Check Detail Deposit Form (available within PTA Forms on the MHS PTA website).
17	- Contact the MHS PTA Assistant Treasurer when the Deposit Form and Cash and/or Check Detail Deposit Forms have been completed to schedule a time to meet.
18	- Deposits cannot be accepted in any circumstances without requisite forms completed.
19	- For clarification, review the Treasury Policies Manual Treasury Guidance for Committee Chairs for detailed instructions on payments and reimbursements.
20	- Contact the MHS PTA Assistant Treasurer with any questions: millhillptaassttreasurer@gmail.com.
21
22	Date Deposit Collected:
23
24	Submitted By:			Contact Email:
25
26	MHS PTA Committee:
27
28	Budget Line Item Deposit Applies to (see Treasury Policies Manual Account Line Items, Descriptions and Responsibility):
29
30	Description of Event:
31
32	Event Comments:
33
34
35
36
37			Deposit Totals			Amount
38			Cash (Coins)
39			Cash / Venmo
40			Total Cash			$ -
41
42			Fees
43			Total Deposit			$ -
44
45	...…………………………………………………………………………………………………………………………………………………………………………………………………………………………...…………………………………………………………………………………………………………………………………………………………………………………………...……………………………………………………………………………………………………………
46
47	The Following Sections For MHS PTA Assistant Treasurer Use Only:
48
49	Date Received			Deposit Date	Deposit Amount	$ -
50
51		Account #	Account Name
52	PTA Budget Line Item:
53
54	Receipt Issued to Depositor (Circle One):	N/A	YES	NO
55
56	Depositor Signature:
57
58	Authorized Signature (Assistant Treasurer):
59
60	...…………………………………………………………………………………………………………………………………………………………………………………………………………………………...…………………………………………………………………………………………………………………………………………………………………………………………...……………………………………………………………………………………………………………
61
62	MHS PTA Deposit Receipt:
63
64			Date Received		Agreed Deposit Amount
65
66	Authorized Signature (Assistant Treasurer):
67
68	...…………………………………………………………………………………………………………………………………………………………………………………………………………………………...…………………………………………………………………………………………………………………………………………………………………………………………...……………………………………………………………………………………………………………
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100