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Checklist for Competitive Bidding (Infrastructure Project)
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A. Preparatory Requirements
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1Approved Program of Works
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2Approved Design
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3Detailed quantity and detailed estimates
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4Work Schedule and Physical Progress Report
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5Bill of Quantities
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B. Procurement Planning Requirements
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6Approved Project Procurement Management Plan (PPMP)
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7Approved Annual Procurement Plan (APP)
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C. Approved Bidding Documents (6th Edition)
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8Invitation to Bid
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9Instruction to Bidders
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10Bid Data Sheet
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11General Conditions of Contract
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12Special Conditions of Contract, if any
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13Specifications
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14Drawing
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15Bill of Quantities
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16Checklist Technical and Financial Documents
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D. Pre-Pocurement Conference (Php5M and above)
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17Minutes of Meeting with Attendance Sheet
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E. Advertisement/Posting
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18Proof of posting in PhilGEPS
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19Proof of posting in conspicuous places
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20Certification from BAC Secretariat that the proof of posting of IB
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21O/R on Bidding Documents Fee
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22Invitation letter received by observers (e.g. COA, NGO, Private)*
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*Indicate schedule of pre-bid, opening and post qualification
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F. Pre-Bid Conference
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23Minutes of Meeting with Attendance Sheet
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24Supplemental/Bid Bulletins
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G. Submission of Bids and Opening
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25Minutes of Meeting with Attendance Sheet
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26Original Bid Documents (Technical and Financial Component)
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27Copy 1 of Bid Documents (Technical and Financial Component)
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28O/R of Bid Security (For Cash Only)
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29Abstract of Bid as read for Technical and Financial Component
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H. Bid Evaluation and Ranking
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30Abstract of Bid as calculated/Bid Evaluation Report
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31Notice of Post Qualification
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I. Post-Qualification
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32BAC resolution recommending the award
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33Minutes of BAC deliberation with attendance sheet
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34Post-Qualification Report
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J. Award of Contract
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35Notice of Award
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36Proof of posting of Award
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37Performance Security (O/R for Cash)
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38Notarized Contract Agreement
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39Notice to Proceed
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40Proof of posting of Award and Contract
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If Progress Payment:
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1Billing Statement
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2Statement of Work Accomplished (SWA)
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3Inspection Report
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4Results of Test Analysis, if applicable
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5Pictures/Geotagged Photos, before, during and after construction of items of work
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6Punong Barangay Certification
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7Disbursement Voucher
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8Photocopy of Check
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9Invoice
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If Final Payment:
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1Billing Statement
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2Final Statement of Work Accomplished (SWA)
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3Final Inspection Report
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4Results of Test Analysis, if applicable
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5As Built Plans
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6Certificate of Completion and Acceptance
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7Pictures/Geotagged Photos, before, during and after construction of items of work
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8Punong Barangay Certification
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9Disbursement Voucher
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10Photocopy of Check
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11Invoice
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Release of Retention Money (Before Liability Period):
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1Letter request for payment from Contractor
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Warranty security in form of cashier’s Check, Manager’s Check, bank guarantee or surety bond
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3Certification from the end-user that the project is completed, inspected and accepted
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4PBC
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5DV
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6Invoice
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Release of Retention Money thru Cashier’s Check or Managers Check (After Liability Period)
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1Letter request for release from Contractor
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2Certificate of No Defects and Liability
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3PBC
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4DV
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5Invoice
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Release of Performance Security
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1Letter request for payment from Contractor
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2Certification from the end-user that the project is completed, inspected and accepted
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3PBC
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4DV
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5Invoice
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Mobilization Fee (15%)